ToR’s for hiring Garage to provide Vehicle Maintenance Services

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Terms of Reference (ToR’s) for hiring Garage to provide Vehicle Maintenance Services to Heifer International Rwanda (HIR)

Heifer International Rwanda (HIR) is hereby undertaking a solicitation of bid proposals from garage services for the provision of vehicle maintenance. The successful bidder shall be contracted for a period of one year and may be renewable after a successful evaluation.

The minimum services and items that the successful contractor is expected to deliver to HIR on request are in the table below, and the bidders are invited to indicate their prices for services and items they can provide:

S/N

SPARE PARTS

UNIT PRICE

A.TOYOTA HIACE

1

Engine oil per liter

 

2

Oil filter

 

3

Fuel filter

 

4

Air filter

 

5

Graissage

 

6

Brake pads

 

7

Brake shoes

 

8

CTC shock absorber

 

9

CTC splings

 

10

Distile water

 

11

Brake fuide

 

12

Plugs wives

 

13

Cluch plate

 

14

Cluch disc

 

15

Realise bearing cluch

 

16

Shockabsober front

 

17

Shockabsober real

 

18

Brake disc

 

19

A/C Belt

 

20

Alternator belt

 

21

Hydraulic belt

 

22

Timing belt

 

23

Mono belt

 

24

Battery

 

B.TOYOTA LANDCRUISER V8

1

Engine oil

 

2

Oil filter

 

3

Fuel filter

 

4

Air filter

 

5

Graissage

 

6

Brake pads front

 

7

brake pads real

 

8

Brake shoes

 

9

CTC shock absorber

 

10

CTC saplings

 

11

Distilled water

 

12

Brake fuide

 

13

Plugs wives

 

14

Cluch plate

 

15

Cluch disc

 

16

Realize bearing clutch

 

17

Shock absorber front

 

18

Shockabsober real

 

19

Brake disc

 

20

A/C Belt

 

21

Alternator belt

 

22

Hydraulic belt

 

23

Timing belt

 

24

Mono belt

 

25

Battery

 

C. MOTORCYCLE

 

1

Engine oil

 

2

Oil filter

 

3

Fuel filter

 

4

Air filter

 

5

Graissage

 

6

Brake pads

 

7

Brake shoes

 

8

CTC shock absorber

 

9

CTC splings

 

10

Distile water

 

11

Brake fuide

 

12

Plugs wives

 

13

Cluch plate

 

14

Cluch disc

 

15

Realise bearing cluch

 

16

Shockabsober front

 

17

Shockabsober real

 

18

Brake disc

 

19

A/C Belt

 

20

Alternator belt

 

21

Hydraulic belt

 

22

Timing belt

 

23

Battery

 

ATHER SERVICES

1

Service A

 

2

Service B

 

3

Service C

 

4

A/C REPLACEMENT

 

5

CLUTCH SYSTEME REPLACEMENT

 

NB: The evaluation method to be used is the least-cost selection; prices should be tax inclusive. A due diligence visit will be conducted to assess the general physical condition of the bidder equipment and Garage.

Administrative requirements:

Interested bidders are requested to submit the following administrative documents:

  1. Submission letter
  2. Copy of RDB Certificate
  3. A valid certificate of Rwanda Social Security Board (RSSB)
  4. Valid tax clearance certificate from Rwanda Revenue Authority (RRA)
  5. Certificates of good completion from 3 previous clients

Submission and opening of bids

Interested bidders are invited to submit their bids through Procurement-rw@heifer.org not later than 25th October 2019 at 4:00 p.m.

Evaluation criteria

  1. Administrative requirements
  2. Availability of at least 95% of the services and items mentioned in the tender document
  3. Cost of services and items mentioned in the tender document
  4. General physical condition of the equipment

Notification 

The outcome of the selection shall be notified to the bidders and thereafter the successful bidders shall be invited for contract negotiation and signing.

Validity of bids

The validity of bids shall be 3 months starting with the deadline for submission of bids. HIR may cancel the tender at any time before the signing of the contract or request the reduction of prices of services and items that HIR will judge to be out of the normal range.

For any additional information, send an email to Procurement-rw@heifer.org

 

Done at Kigali, on 2nd October 2019

______________________

Dr. KAMANZI U. Elisée

Country Director