ToR: Legal Aid Provision Standards Process Mapping

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The Rwanda Duteze Imbere Ubutabera Activity is a USAID program implemented by Chemonics International in Rwanda.  The goal of the Rwanda DIU activity is to increase access to justice and enhance the rule of law in Rwanda through a two-part approach:1. improve judicial effectiveness in both formal court mechanisms and community justice (Abunzi); and 2. improve public understanding of judicial system process.

TERMS OF REFERENCE

 LEGAL AID PROVISION STANDARDS PROCESS MAPPING

I.    Background

Chemonics International Inc. is implementing the Duteze Imbere Ubutabera (DIU) Activity, a three-year USAID funded project. The Activity seeks to increase access to justice and enhance the rule of law in Rwanda through improving judicial effectiveness in both formal court mechanisms and community justice (Abunzi); and improving public understanding of judicial system processes and legal rights. Through this activity, DIU must achieve the following results:

  • Abunzi are well trained and equipped to serve their communities, and communities report an increased level of satisfaction with outcomes of cases heard by Abunzi
  • Increased quality of legal aid services available to indigent and vulnerable people
  • Improved outcomes for vulnerable people engaged in land disputes
  • Case backlog is reduced through a more widely accessible IECMS
  • The professionalism of Rwandan judges is increased
  • Improved citizen engagement in the justice process by increasing public awareness of legal rights and processes
  • Prisoners and communities are reconciled.

An important part of the DIU project is to strengthen the quantity and quality of the provision of legal aid services. Activities include, among others, defining, publishing, and training in the application of legal aid provision standards in the criminal, civil, family, land, and GBV areas.

II.    Specific Tasks

  1. Assist TDA, Chemonics, RBA, Haguruka, and LAF in designing a methodology to define and map legal aid provision processes and standards;
  2. Provide technical assistance in mapping out current processes and procedures in the criminal, civil, family, land, and GBV-related areas, using semi-structured interviews and references to the relevant laws, in coordination with the STTA lawyer consultants assigned to the task of defining legal aid provision standards;
  3. Provide technical assistance in the re-reengineering of certain necessary tasks (to be determined in consultation with the STTA and other lawyers) and processes in the above-related legal fields; and
  4. Present final report and process maps for each of the five identified priority areas.

III.    Scope of Work and Deliverables

The scope of this assignment is to undertake a comprehensive process mapping exercise of current legal aid provision processes and procedures in the criminal, civil, family, land, and GBV-related areas. As part of the assignment, the consultant will be expected to review and analyse the existing draft legal aid provision standards in consultation with concerned STTA lawyer and to design user-friendly maps and structures that capture the various processes through which the provision of legal aid services is done. The maps and structures should include a range of all possible options/deviations in the concerned process or procedure.

The consultant must work with relevant STTA lawyers and the stakeholder group referenced above to ensure a full understanding of the existing processes. This will help ensure that all processes and procedures are appropriately reflected, and the right information is conveyed by the maps.

The deliverables for this assessment are as follows:

  1. detailed Work Plan for the execution of the assignment—to be produced and submitted to the DIU within 5 days after the signing of the contract—including a detailed methodology and approach for the mapping of processes;
  2. Draft maps for each draft document on legal aid provision standards (criminal, civil, family, land and GBV) clearly setting out the processes, the available legal options for each process and the type of legal aid service provided on each level;
  3. Final process maps and structures comprehensively illustrating the current legal aid provision processes in the five identified priority areas.

To ensure the accuracy of the information conveyed by the different maps and structures, all deliverables should be reviewed and validated by the appropriate STTA lawyer and partners.

IV.    Reporting 

The consultant will report to the DIU Chief of Party or their designee.

V.    Workweek 

The consultant is authorized to work 5 days per week for the duration of the assignment.

 VI.    Duration 

 

The consultancy is expected to be carried out within 15 days.

 VII.    Qualifications

  • The consultant must possess at least a bachelor’s or master’s (optional) degree in process engineering (preferred) or civil engineering;
  • The consultant must demonstrate vast experience in having carried out similar or related work. Proof of accomplishing similar or related assignments will be required;
  • The consultant should have familiar experience in using quality-based process re-engineering (i.e. ISO 9001:2015, Six Sigma, etc.);
  • Demonstrate a clear understanding of ICT systems and their relation to processes;
  • Ability to quickly learn new substantive areas and to define/re-engineer processes in the same;
  • Fluency in the Kinyarwanda language; and
  • Basic understanding of Rwandan legal system (preferred, not required);

Application Instructions:  Please submit your application and contact information by February 22, 2019, to rwandadiu@gmail.com

No telephone inquiries, please. Finalists will be contacted. More information about Chemonics International can be found at www.chemonics.com