ToR: To simplify the national agriculture policy (NAP) into citizen guides and design a leaflet of roles and responsibilities of agriculture committees (RRAC)

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The “Conseil de Concertation des Organisations d’Appui aux Initiatives de Base” CCOAIB is an Umbrella organization of 38 Rwandan local NGOs in development. It serves as a framework of exchange, consultations, dialogue, negotiation and solidarity. 


Title of Project: “Enhancing the capacity and participation of small-scale farmers and civil society organizations in decision making and governance processes related to sustainable agriculture and food security in Rwanda.”

Implemented by CCOAIB, IPFG, and Caritas Gikongoro

  1. Background of the organization

The “Conseil de Concertation des Organisations d’Appui aux Initiatives de Base” (CCOAIB) is an Umbrella organization of 38 Rwandan local NGOs in development operating in all 30 districts in Rwanda and established in 1987. It was granted a legal personality № 103/11 of July 9, 2004, and has already fulfilled all requirements for compliance with the law № 04/2012 of 17/02/2012 governing organization and the functioning of non- governmental organizations.

As an umbrella organization, CCOAIB serves as a framework of exchange, consultations, dialogue, negotiation, peer learning, solidarity, and advocacy. 70% of CCOAIB member organizations are actively involved in livelihoods, with a special focus on supporting grassroots farmers and CBOs (Community Based Organizations).

CCOAIB is at the forefront of monitoring the decentralization process and influencing public policy formulation, implementation, and evaluation mainly in Agriculture and Governance. It has conducted several researches that it uses to carry out an evidence-based advocacy. To equip citizens with relevant knowledge on public policies CCOAIB has produced and disseminated simplified citizen guides in Kinyarwanda on the policy of decentralization in 2011, EDPRS II in 2013 and TWIGIRE MUHINZI in 2016 (Twigire Muhinzi is the home-grown decentralized farmer – oriented national agricultural extension and advisory services delivery model of the Rwandan government).  

A vision of CCOAIB: Socio-economic self-reliant citizens who fully participate in their own development.

The mission of CCOAIB: To strengthen its intervention capacity for promoting sustainable development of the population.

  1. The context of the project

Despite the existence of legislation and policies underpinning the rights of citizens to participate in local governance and decision making in the design, development, implementation, and monitoring of agricultural policies and strategies, their levels of engagement to date are still minimal. The Citizen Score Card Report published by the Rwanda Governance Board (RGB) shown that citizens’ satisfaction with the delivery of agriculture services stood at 52.5% in 2017 and reported decreased in 2018 with a score of 49.41%.

Due to this, well-designed policies and strategies do not adequately respond to the priority needs of small farmers, which adversely impacts on their effectiveness in contributing to food security and sustainable agriculture. Low levels of knowledge on agriculture-related policies and strategies are mentioned to limit their engagement and ownership with these structures.

A contributing factor to the lack of knowledge is the fact that policy and strategy documents are of a technical nature and only available in the English language, making them inaccessible to most small farmers.

The objective of the above-mentioned project engaged by CCOAIB and its partners; with the financial support of the European Union and Trócaire is to promote the effective participation of small-scale farmers (particularly women) and civil society organizations in the development, implementation, and monitoring of agricultural policies and strategies.” The Action will be implemented by 3 local civil society partner organizations CCOAIB, IPFG, and Caritas Gikongoro, respectively in the Districts of Nyagatare, Nyamagabe, and Nyaruguru.

  1. Scope and objective of the work

Among the tools/ documents that will be used during the implementation of the above-mentioned initiative, current National Agriculture Policy (NAP) and Roles & Responsibilities of Agriculture Committees (RRAC) will be part. In that regard, CCOAIB intends to translate NAP and RRAC from English to Kinyarwanda, produce a simplified citizen guide with illustrations on NAP in English and Kinyarwanda and design RRAC leaflet in Kinyarwanda.

This assignment aims to make available NAP and RRAC in a more accessible language and form to most Rwandans especially small-scale farmers.

  1. Consultant (s) or consulting firm (s) profiles
  • The consultants or consulting firms should have experience in translating, simplifying and illustrating public policies or programs; having done similar duties on agriculture-related policies will be an added value.
  • The consultants or the consulting firms should have more than five (5) years of working experience in the agriculture sector.
  • The consultants or consulting firms should be using EBM (Electronic Billing Machine) approved by Rwanda Revenue Authorities in invoicing.
  • The consultants or consulting firms should provide evidence of documents they have successfully completed.
  • They should have proficiency in spoken and written English, Kinyarwanda and French.
  1. Key deliverables

The consultancy team shall provide:

Lot 1:

  1. A full translated copy of NAP in Kinyarwanda,
  2. A simplified citizen guide of NAP in English with illustrations,
  • A simplified citizen guide of NAP translated in Kinyarwanda,

Lot 2:

  1. A translated copy of the entire RRAC in Kinyarwanda,
  2. Well-designed, laminated and coloured with illustrations leaflet on RRAC in Kinyarwanda.
  3. Application

Interested applicants (firm or individuals) who fulfill the requirements set here-in should present an expression of interest letter, detailed CVs, together with a Technical (with detailed methodology) and financial offers for each lot addressed to the Executive Secretary of CCOAIB. The 3 copies (1 original and two copies) of the technical offer and the financial offer should be in separate sealed envelopes, both put in one big envelope.

Applications shall be submitted at CCOAIB office located at Remera, Kigali city, International Airport Road KN 5RD, Building N0 18, not later than December 15, 2018, at 10:00 am.

The envelopes shall be publicly opened immediately and applicants must be represented in the event. Online applications are not allowed. All applicants shall subsequently be notified.

  1. Selection procedure

To select the best consultant/firm, the Quality Based Selection (QBS) method will be used.

Kigali, on 5th December 2018


Executive Secretary of CCOAIB