TOR vehicle Hire Transport Company

Average: 3.3 (54 votes)

Terms of References for vehicle hire Transport Company

Heifer International Rwanda (HIR) intends to carry out a procurement exercise to solicit proposals from experienced and professional, registered and recognized transport companies/ agencies in Rwanda.

The following are the condition:

  • Transport service should be in good state, dignity, honest, transparency by assurance of quality and by avoiding all forms of corruption or fraudulent maneuvers likely to overdue service allowed.
  • The vehicle put in place to the client should be with valid insurance, road licenses should and should respect the rules and regulations of the traffic police.
  • The vehicle should be in good condition and the manufacturing date should be 2008 and above,
  • Should have the leather cover seats
  • Vehicle should be provided with a technical control certificate satisfying its mechanical state, delivered by the entitled service.
  • If in progress of the mission the hired vehicle collides or technical problem, the service provider should immediately replace it by another vehicle of the same categories.
  • Should possess all types of vehicles (Coasters, Fuso that carries Cows and small animals, Min-Bus, Pickups, Jeep, V8, small cars and motorbikes) 
  • Able to travel in all 30 Districts in Rwanda

Fill in the unit price for every vehicle listed below per day inclusive fuel and driver


Type of Vehicle

Unit  price



Within Kigali

Outside Kigali














Pick Up




Jeep land cruiser




V8 land cruiser




Small car (Voiture)







NB: the evaluation criteria will be based on the Least cost Selection (LCS); prices should be tax inclusive

Administration requirements

  1. Be a registered company 
  2. Have done similar work for the last five years,
  3. Be able to present the recommendation from your 3 previous contracts
  4. Submit certificate taxes clearance
  5. Submit the certificate of social security fund clearance
  6. Submit an application letter

How to submit:

The bidder shall submit proposals in a pdf format via email at Any questions pertaining to this bid should be addressed to Heifer International Rwanda through this email address.

The deadline for submissions is on or before October 25, 2019; at 5 p.m.  Late bids will be rejected.


Done at Kigali, on 2nd October, 2019



Dr. KAMANZI U. Elisée

Country Director