Campus Life Assistant

Description

Job Title: Campus Life Assistant

Reports to: Campus Life Coordinator

Location: Butaro, Burera District, Rwanda

Position Overview

The primary role of a Campus Life Assistant will be to provide support for the broad range of Campus life provided to both students and staff on campus. As a Campus Life Assistant at University of Global Health Equity, you will play a vital role in assisting to create vibrant life on campus by supporting the Campus Life Coordinator duties. You will support in general administration, logistic planning, and event planning for both students and staff. You will be ensuring campus residence receive timely assistance and have access to resources that enhance their life outside work and academic.

Responsibilities:

• Present a professional, helpful atmosphere and positive attitude to students and staff.
• Provide administrative support to the Campus Life Coordinator and generally to the team, collection, and compilation of all Campus Life Materials.
• Maintain accurate inventory count for the campus life materials, supervise the recreational areas and its maintenance, and report any damage.
• Maintain up-to-date knowledge of university procedures and regulations.
• Maintain campus life records and update all the Campus Life Trackers.
• Coordinate travel and all travel related arrangements (accommodation, conference registrations, etc.) for participating students in conferences, games, and other non-academic activities.
• Handle routine tasks pertaining to the program's successful execution, including submitting work orders, obtaining hospitality items, and setting up as needed.
• Assist with the supervision of work study students.
• Exhibit sensitivity toward students while honoring the confidentiality and privacy of student records and sensitive information.
• Provide service excellence through courteous, informed, accessible and professional engagement.
• Keeping good knowledge of UGHE programs, processes, and issues to handle inquiries effectively, given the range of activities and rapid development of the University.
• Perform other duties as assigned by the Line Manager
• Coordinate student and staff events, workshops, and orientation sessions in collaboration with other University departments.
• Plan and execute the Gala Dinners for MGHD Cohorts
• Manage scheduling for advising appointments and maintain confidentiality of student information.
• Foster an inclusive and welcoming environment for all students and staff, promoting cross-cultural understanding and respect.
• Communicate regularly with the students Council via email and in-person meetings to provide updates and information.
• Collaborate with the marketing and communications team to develop content for social media platforms for all students’ engagements and campus life.
• Collect feedback from students and staff regarding the effectiveness of support services and make recommendations for improvement.
• Stay informed about trends and best practices in student services, particularly those relevant to a diverse and Global Health population.
• Participate in development opportunities to enhance the life standards of the community surrounding the campus through the community engagement programs.
• Work hand in hand with hospitality team during campus life events.

Qualifications and Experience

• Minimum of a BSc degree in administration, education, or international relations.
• At least 2 years of work experience in the academic advising environment, and any other related administrative roles.
• Exemplary interpersonal skills and the ability to collaborate effectively with culturally diverse students and staff across departments.
• Excellent organizational skills and the ability to manage complex and dynamic projects from creation to completion.
• Demonstrated experience developing relationships and professional networks, particularly within higher education.
• Strong attention to detail and ability to work under pressure.
• Strong management and coordination skills to meet deadlines.
• Good communication skills.
• Excellent time management skills with the ability to provide comprehensive follow-up.
• English and Kinyarwanda proficiency required, French knowledge also desirable.
• Interest in social justice is strongly desirable.
• Willingness to live in Butaro full time including weekend duty coverage as needed.
• Proficiency in MS Office Suite and student information systems.

To Apply:

Applicants should provide: (1) a resume, (2) a cover letter detailing interest and aptitude for the position, (3) names and contact information of three professional references who can attest to work experience, and (4) copies of all degrees earned. Please upload your cover letter and copies of degrees as a single PDF file under "Additional Files" on the application page before May 3rd 2024..

University of Global Health Equity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. 

Organization profile:

The University of Global Health Equity (UGHE) is on a mission to radically change the way health care is delivered around the world. UGHE is a new university based in Rwanda that is growing the next generation of global health professionals—doctors, nurses, researchers, and public health and policy experts—into leaders and change makers who strive to deliver more equitable, quality health services for all. The University launched in Rwanda in September 2015 with the Master of Science in Global Health Delivery (MGHD). Through an academic experience uniquely rooted in the values of equity, students are empowered to both ease suffering at the bedside and drive transformational, systemic changes to the health system. UGHE is an initiative of Partners In Health (PIH), an internationally recognized non-profit organization whose mission is to provide a preferential option for the poor in health care. 

In over nearly three decades of operating alongside public sectors in countries around the world, PIH has developed a model to deliver high quality healthcare to some of the world’s most marginalized communities. Nowhere has this impact been more profound than in Rwanda, where Inshuti Mu Buzima—PIH’s sister organization—and our government partners have driven innovation for a decade.

Members of the UGHE community are tenacious and resolute in our drive to attain social justice, make common cause with those in need, listen to and learn from others, and operate with honesty and humility as we uphold academic integrity and intellectual curiosity. The UGHE team seeks individuals committed to these values to join the team. 

Commitment to Safeguarding and Prevention of Sexual Exploitation, Abuse and Sexual Harassment:

At UGHE, we are committed to ensuring that those who benefit from our work- including community members – as well as our students, contractors, staff and visitors to our campus are treated with dignity and respect and protected from sexual exploitation, abuse and harassment and any form of systemic abuse, whilst reducing risk and vulnerabilities. A range of pre-employment checks will be undertaken in conformity with UGHE’s policy.