School Timetabler & Personnel Planner

Ntare Louisenlund School is seeking a skilled, organized and detail-oriented individual to design and manage our school’s timetable and collaborate on personnel planning for educational staff. Can you imagine helping us to design the school of the future by promoting personalized learning, student agency, and twenty-first century skills? If so, please consider applying.

We’re looking to fill this full-time position for Ntare Louisenlund School (international curriculum) starting on 1st June 2024.

Who we are:

Ntare Louisenlund School (Rwanda) aspires to become the premier institution in Africa, dedicated to fostering excellence in education. Through the Rwanda plus-STEM program, the school aims to attract the finest talents in mathematics, computer science, natural sciences, and technology, serving as a catalyst for innovation, entrepreneurship, and future-shaping endeavors. Situated on a sprawling 60-hectare campus in Rwanda's Bugesera District, a brief forty-five-minute drive from Kigali, the school is designed to accommodate up to 1000 boarding students.

Ntare Louisenlund School is committed to delivering an exceptional international education, empowering students to seek scholarships at the world's leading universities. The student body will comprise two halves, with a portion selected through a rigorous assessment and funded by appropriate scholarships (plus-STEM stream), and the remainder consisting of students from across Africa pursuing the IB Diploma with their families financing the education. Seeking candidacy as an IB World School, Ntare Louisenlund School plans to offer the IB Middle Years Programme and Diploma Programme.

Operated and managed by Ntare Louisenlund CBC, in collaboration with Stiftung Louisenlund, a renowned institution with over 70 years of experience running a secondary boarding school in Germany, Ntare Louisenlund School strives for comparable excellence at both locations in Germany and Rwanda. A strategic partnership with the Rwandan government is envisioned to identify plus-STEM students eligible for government scholarships.

Your challenge and responsibilities:

The School Timetabler and Personnel Planner is responsible for the operational management of Ntare Louisenlund’s timetabling function, including the management and utilization of the timetable software, personnel planning for educational staff, and room planning. Accordingly, the School Timetabler will ensure the timely and accurate design of the school timetable, identifying improvement opportunities and implementing dynamic solutions to existing issues. This role requires excellent organizational ability in all aspects of operational planning and timetable production.

Your main tasks and responsibilities:

• To design, deliver and maintain the School’s timetable.
• To collect and analyze timetable data.
• Personnel planning for educational staff in collaboration with the Middle School and High School Principals.
• To maintain and adapt the School’s timetable to adjust to internal and external requirements and pressures if and when required.
• To anticipate and work to prevent timetable-related problems that could have serious consequences.
• To identify and resolve difficulties in relation to student and/or staff timetables.
• To ensure timetable data, including classes and resources, are accurate, complete and available to all interested parties.
• To continuously consider enhancement opportunities in relation to ISP’s timetabling.
• To plan the allocation of classrooms, sports facilities, and other learning spaces to avoid room conflicts.

Your profile:

• Bachelor’s degree and substantial experience in similar or related roles
• Demonstrable experience in timetabling/scheduling in an educational (or comparable) institution
• Experience in delivering timetables using timetabling software. The ability to adapt to the school’s chosen timetable software
• The ability to maintain accurate and up-to-date data
• An innovative and creative approach to problem solving
• The ability to work with a high level of accuracy
• The ability to take a solution-focused approach at all times
• The ability to work on their own initiative, prioritizing and managing time effectively
• The ability to work methodically
• The ability to analyse and present data in an accurate and informative manner
• The ability to work positively, imaginatively and proactively to meet challenges and achieve results.

We offer:

• A fully equipped school campus with excellent facilities in a beautiful natural setting in Bugesera.
• A timetabling software and training in its use.
• An exceptional professional development programme with opportunities for ongoing learning.
• Small learning groups.
• An extensive and diverse co-curricular programme and the possibility of taking part in or offering co-curricular experiences for students.
• Collaboration with an experienced, internationally recognized school in Germany, including cooperating with that school’s timetabler.
• Various partnerships with external educational partners.
• A committed, dedicated, and team-oriented staff.
• An attractive compensation package based on your level of experience. All staff salaries are paid in RWF.

Can you imagine working to help us design the school of the future? Then you should apply by 1^st May 2024 to careers@ntare-louisenlund.rw and share an updated CV, motivation letter and electronic certified copies of degrees and relevant certificates. CVs will be reviewed on a rolling basis and only shortlisted applicants will be contacted. Please indicate in the subject line while applying as “School Timetabler & Personnel Planner”. The start date of 1^st June 2024 is flexible.