REQUEST FOR PROPOSAL PROVISION OF RECRUITMENT/HEADHUNTING SERVICES

DESCRIPTION OF ACTIVITY/SERVICE

1. Background

AKADEMIYA2063, an international non-profit organization, headquartered in Kigali, Rwanda with a regional office in Dakar, Senegal, was established in January 2020. AKADEMIYA2063’s overall mission is to create across Africa state-of-the art technical capacities to support the efforts by the Member States of the African Union to achieve the key goals of the agenda 2063 of transforming national economies to boost growth and prosperity. The main goal of AKADEMIYA2063 is to help meet the needs of African countries in terms of data, analytics, and mutual learning for the effective implementation of Agenda 2063 and the realization of its outcomes by a critical mass of member states. It works to help deliver the expertise we need for the Africa we want.

2. Need Statement

AKADEMIYA2063 seeks a service provider who will assist with the open and transparent recruitment process of a Director of Capacity & Deployment and a Director of Policy Innovation by providing long lists, short lists, and a final list of at least five qualified applicants for each position. 

The selected firm will be responsible for the screening process and is expected to provide the following services:

1. Review the job descriptions and specifications and ensure that the selection criteria are properly formulated
2. Develop and launch the vacancy advertisement in the appropriate media
3. Receive, review, and keep record of all applications
4. Conduct an executive search for suitable candidates
5. Screen all applications against the job requirements
6. Conduct interviews and shortlist the five best candidates for final interviews (if shortlisted candidates do not meet hiring expectations, AKADEMIYA2063 may ask for additional candidates to be added to the shortlist)
7. Assess shortlisted candidates to test their potential (i.e., psychometric tests, oral assessment, etc...)
8. Check references of two to three referees provided by the top three shortlisted candidates
9. Coordinate and set up interview appointments with the Hiring Panel
10. Attend the interviews and prepare minutes as needed
11. Submit a detailed final report to AKADEMIYA2063

SPECIAL TERMS & CONDITIONS

1. The Request for Proposal is not and shall not be considered an offer by AKADEMIYA2063
2. The Firm shall have proven experience recruiting for similar level positions in the for-profit and/or non-profit sectors
3. Demonstrated availability of key individuals with applicable skills to provide the requested services (please provide CVs of key staff that will be involved in the assignment)
4. Proposers must confirm in their offers that, based on their current best knowledge, there are no real or potential conflict of interests involved in rendering services to AKADEMIYA2063
5. The firms should provide detailed pricing for the services
6. Any proposals received by AKADEMIYA2063 after the deadline for submission stated above may be rejected

PERIOD OF PERFORMANCE

Maximum thirty (30) days from date of award.

PAYMENT

The proposed payment will be made based on the below deliverables: 

1. Work plan and Inception Report: 20% of contract value will be paid to the selected firm, upon delivery of the inception report/implementation plan, after contract signing.
2. Shortlist of Interviewees: 40% of the contract value
3. Hire of the recommended: 40% of the contract value

TECHNICAL AND FINANCIAL PROPOSALS

The proposal should include:

Technical Proposal

1. Company profile and accreditations
2. Proposed methodology and approach
3. Detailed work plan, including deliverables timing
4. Proposed key staff including their CVs
5. Relevant experience including at least three client reference letters
6. Current company registration documents/certificate of incorporation

Financial Proposal

• Price must be quoted in US Dollars (USD)
• All applicable taxes shall be included
• If the financial proposal is silent on taxes, AKADEMIYA2063 shall assume that these are inclusive
• Financial proposal shall be valid for a period of 90 days from the date of bid closure Financial proposal shall be sent as a separate attachment from the technical proposal.
• Bidders must provide complete financial costing for the entire assignment

CRITERIA FOR SELECTION

TECHNICAL PROPOSAL

Technical proposals that score at least 75 points out of 100 will be considered as qualified for the review of the financial proposal.

FINANCIAL PROPOSAL

The maximum number of points (100) will be allotted to the lowest price proposal and compared among those firms which obtained the threshold points of 75 in the evaluation of the technical component.

The lowest financial proposal will receive the maximum number of points and the other proposals will be rated as follows:

P = M (L/C)

P = points for the financial proposal being evaluated

M = maximum number of points for the financial proposal

L = price of the lowest financial proposal

C = price of the proposal being evaluated

Weighted Total Score = (75% of Technical Proposal) + (25% of Financial Proposal)

AKADEMIYA2063 (A2063) reserves the right to award the contract to the organization whose proposal is deemed to be in the best interest of and most advantageous to A2063.

A2063 will not award a contract to any bidder where there is indication of a lack of business integrity.

The firm with the winning proposal will be notified in writing. Those who were not selected may or may not be notified, at the sole discretion of A2063.

AKADEMIYA2063 reserves the right to conduct negotiations with the selected firm regarding the content of their offer.

FOR PREPARATIONS AND SUBMISSION OF PROPOSALS

• Questions and/or clarifications may be submitted to careers@akademiya2063.org by April 22, 2024.
• The proposals shall be submitted to careers@akademiya2063.org by May 10, 2024.
• VALIDITY of the proposal shall be for a period of 90 days from the date of bid closure (May 10, 2024).
• Financial proposal shall be sent as a separate attachment.