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Estate officer
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1
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A1 in electricity with experience of at least 3 years in estate and property management HLIs. Having knowledge in plumbing and other technical and practical experience will be an added value
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The Estate Officer is responsible for the effective management, maintenance, safety, and proper functioning of the organization’s buildings, facilities, utilities, and physical infrastructure. The Estate Officer coordinates preventive and corrective maintenance, supervises contractors and maintenance staff, monitors electrical, plumbing, mechanical, and other facility systems, and ensures that the organization’s properties are kept safe, functional, clean, and well maintained.
Key Duties and Responsibilities
1. Estate and Property Management
- Manage and oversee the organization’s buildings, premises, facilities, and physical infrastructure.
- Conduct regular inspections of buildings and facilities to identify defects, damages, safety risks, and maintenance requirements.
- Maintain an updated inventory and records of buildings, facilities, equipment, and other physical assets.
- Ensure that buildings and facilities are properly maintained and remain in good operational condition.
- Report major structural, technical, or maintenance issues to management and recommend appropriate solutions.
2. Building Maintenance and Repairs
- Plan, coordinate, and monitor routine, preventive, and corrective maintenance of buildings and facilities.
- Ensure timely repair of damaged doors, windows, roofs, ceilings, floors, walls, drainage systems, and other building components.
- Develop and maintain preventive maintenance schedules for buildings and equipment.
- Follow up maintenance requests and ensure that identified problems are resolved within the required timeframe.
- Keep proper records of maintenance activities, repairs, costs, and service providers.
3. Electrical Systems and Maintenance
- Monitor the condition and functionality of electrical installations and systems within the organization’s premises.
- Coordinate routine inspection, servicing, and repair of electrical systems, lighting, switches, sockets, distribution boards, and related equipment.
- Ensure that electrical faults are reported and addressed promptly by qualified personnel.
- Monitor the proper functioning of generators, backup power systems, and other electrical equipment where applicable.
- Ensure that electrical maintenance work is carried out safely and in accordance with applicable standards.
- Maintain records of electrical maintenance, repairs, and inspections.
4. Plumbing and Water Systems
- Monitor the organization’s plumbing and water supply systems.
- Coordinate maintenance and repair of water pipes, taps, toilets, sinks, drainage systems, tanks, pumps, and related facilities.
- Ensure timely response to water leaks, blocked drainage systems, plumbing faults, and other water-related problems.
- Monitor water consumption and identify possible leaks or unnecessary wastage.
- Ensure proper maintenance of water storage and distribution systems.
5. Mechanical and Facility Equipment
- Monitor the condition and maintenance of mechanical and facility equipment such as pumps, air-conditioning systems, ventilation systems, elevators, and other relevant equipment.
- Coordinate regular servicing and preventive maintenance of facility equipment.
- Ensure that defective equipment is repaired or replaced in a timely manner.
- Maintain appropriate maintenance records for equipment and machinery.
6. Maintenance Staff and Contractor Supervision
- Supervise maintenance staff, technicians, cleaners, gardeners, and other facility-related personnel as assigned.
- Allocate maintenance tasks and monitor their completion.
- Coordinate external contractors and service providers involved in maintenance and repair works.
- Verify the quality of completed maintenance works before recommending acceptance or payment.
- Ensure that contractors comply with agreed specifications, safety requirements, and timelines.
- Maintain records of contractors, service providers, maintenance contracts, and completed works.
7. Preventive Maintenance Planning
- Develop and implement regular preventive maintenance schedules for buildings, utilities, and equipment.
- Identify potential problems before they result in major breakdowns or costly repairs.
- Recommend maintenance priorities based on urgency, safety, operational importance, and available resources.
- Prepare annual and periodic maintenance plans and budgets for the estate.
8. Health, Safety and Security of Facilities
- Ensure that buildings and facilities comply with applicable health and safety requirements.
- Regularly inspect facilities for hazards such as electrical risks, fire hazards, structural defects, water leaks, and unsafe conditions.
- Coordinate the maintenance and inspection of fire safety equipment and systems.
- Ensure that emergency exits, fire extinguishers, alarm systems, and other safety facilities are accessible and functional.
- Report safety risks immediately and recommend appropriate corrective measures.
- Work with security personnel to ensure the protection of buildings, facilities, and physical assets.
9. Cleaning, Grounds and General Facilities
- Monitor the cleanliness and general condition of buildings and surrounding premises.
- Supervise or coordinate cleaning, landscaping, gardening, waste management, and grounds maintenance where applicable.
- Ensure that common areas, offices, classrooms, washrooms, parking areas, and outdoor spaces are properly maintained.
- Identify areas requiring improvement in cleanliness, appearance, functionality, or safety.
10. Utilities Management
- Monitor the organization’s consumption of electricity, water, fuel, and other utilities.
- Maintain records of utility consumption and related costs.
- Identify opportunities to reduce unnecessary utility consumption and operating costs.
- Promote energy and water conservation practices across the organization.
- Investigate unusual increases in utility consumption and recommend corrective measures.
11. Budgeting and Cost Control
- Participate in the preparation of maintenance and estate management budgets.
- Obtain and review quotations for maintenance, repairs, supplies, and facility-related services.
- Monitor maintenance expenditure against approved budgets.
- Recommend cost-effective maintenance and repair solutions without compromising quality and safety.
- Maintain proper documentation for maintenance-related expenditures.
12. Asset and Estate Records
- Maintain accurate and up-to-date records of buildings, facilities, equipment, maintenance activities, and repairs.
- Keep records of warranties, service agreements, maintenance contracts, inspections, and certificates where applicable.
- Maintain a maintenance log for major equipment and facility systems.
- Ensure that estate-related documents are properly filed and securely maintained.
13. Project and Renovation Oversight
- Support management in planning and implementing construction, renovation, refurbishment, and improvement projects.
- Monitor contractors carrying out building works and ensure that work is performed according to approved specifications.
- Inspect completed works and report defects or areas requiring correction.
- Assist in ensuring that projects are completed within agreed timelines, budgets, and quality standards.
14. Reporting and Communication
- Prepare regular reports on the condition of buildings, facilities, maintenance activities, utility consumption, and outstanding maintenance issues.
- Report urgent breakdowns, safety risks, and major facility problems to management promptly.
- Maintain effective communication with staff regarding maintenance schedules and facility-related disruptions.
- Recommend improvements to enhance the safety, functionality, efficiency, and appearance of the organization’s facilities.
15. General Responsibilities
- Ensure proper care and responsible use of organizational buildings, facilities, equipment, and physical assets.
- Maintain professionalism, integrity, accountability, and confidentiality in the performance of duties.
- Respond promptly to emergencies and urgent facility-related incidents.
- Ensure that maintenance activities are conducted safely and with minimum disruption to organizational operations.
- Keep up to date with relevant building maintenance practices, safety standards, and facility management requirements.
- Perform any other estate, facilities, maintenance, or administrative duties assigned by management.
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Copy of all degrees
Cover Letter
CV
Service testimonial of previous or current employer
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