Expression of Interest (EOI)

Consultancy for the Facilitation and Logistics Management of Four Capacity-Building Trainings for GIZ/FAST Partners and Stakeholders.

Reference Number: 7000024891

Publication date: 28.09.2026

Introduction

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. The GIZ Office in Kigali covers GIZ’s portfolio in Rwanda and Burundi. GIZ Rwanda/Burundi implements projects on behalf of the German Federal Ministry for Economic Cooperation and Development, the European Union and other commissioning authorities in the following priority areas: Sustainable Economic Development; Good Governance; Climate, Energy and Sustainable Urban Development; Digitalization and Digital Economy; and regional projects in the Great Lakes Region.

List of abbreviations

FAST – Feminism in Action for Structural Transformation (Programme) 

BMZ – German Federal Ministry for Economic Cooperation and Development (Bundesministerium für wirtschaftliche Zusammenarbeit und Entwicklung) 

GIZ – Deutsche Gesellschaft für Internationale Zusammenarbeit 

MINICOM – Ministry of Trade and Industry 

NISR – National Institute of Statistics of Rwanda 

GRB – Gender-Responsive Budgeting 

GBV – Gender-Based Violence 

PSDYE – Private Sector Development and Youth Employment (Sector Strategic Plan) 

GMO – Gender Monitoring Office

RCA – Rwanda Cooperative Agency 

NIRDA – National Industrial Research and Development Agency 

RSB – Rwanda Standards Board 

RURA: Rwanda Utilities Regulatory Agency 

RICA – Rwanda Inspectorate, Competition and Consumer Protection Authority 

MINECOFIN – Ministry of Finance and Economic Planning 

CSO – Civil Society Organization 

MINEDUC – Ministry of Education 

MIGEPROF – Ministry of Gender and Family Promotion 

ToR – Terms of Reference 

PSF – Private Sector Federation

1. Context

The Feminism in Action for Structural Transformation (FAST) Programme works with governmental, academic, and civil society actors to address structural inequalities and promote gender-transformative approaches. Aligned with the BMZ Feminist Development Policy, FAST emphasizes Human rights-based approaches, Intersectionality and inclusion, Evidence-based policy-making and Strong collaboration with local actors. Since October 2023, the GIZ/FAST programme has been advancing BMZ’s Feminist Development Policy by promoting innovative feminist approaches to support structural transformation, with a focus in Rwanda on strengthening feminist movements and multi-stakeholder collaboration in areas such as good governance, gender data and digitalization, GBV, and unpaid care work. 

FAST Programme in partnership with the Ministry of Trade and Industry (MINICOM), and the National Institute of Statistics of Rwanda (NISR) are implementing a series of capacity-building initiatives aimed at strengthening gender mainstreaming, gender-responsive budgeting (GRB), and evidence-based, data-driven advocacy across public institutions, private-sector actors, and civil society organizations in Rwanda.

These initiatives respond to concrete institutional commitments and gaps identified by GIZ/FAST partners and stakeholders, including: the roll-out of the Gender Equality Seal Certification (RS 560:2023) by MINICOM; the operationalization of the Gender Mainstreaming Strategy for the Private Sector Development and Youth Employment (PSDYE) Sector Strategic Plan (2024–2029); persistent challenges in accessing and using gender data for advocacy and budgeting, and the upcoming launch of the Gender Data Lab (GDL), a centralized platform developed by the National Institute of Statistics of Rwanda (NISR) with PARIS21, GIZ and the Gender Monitoring Office (GMO).

To address these needs in a coordinated manner, GIZ/FAST requires the services of a consultant to moderate, facilitate and manage the logistics of four related trainings/workshops for a combined total of approximately 125 participants. Rather than procuring logistics separately for each event, GIZ is consolidating the four trainings under a single consultancy so that venue, accommodation, meals and common transport arrangements are delivered consistently and efficiently across all four events by the consultant.

2. Tasks to be performed by the contractor

The overall objective of the consultancy is to facilitate, coordinate, and provide logistical support for four capacity-building trainings/workshops for GIZ/FAST partners and stakeholders, ensuring high-quality delivery that enables each training to achieve its specific learning and institutional-strengthening objectives. 

Specifically, the consultant will be responsible for:

• Providing a full conference package (venue hire, meals) for each of the four trainings.
• Providing accommodation and per diem, for participants and facilitators requiring lodging, for each training.
• Organizing and arrange transport for participants for trainings held outside Kigali.
• Supporting the smooth facilitation and administrative management of each event, in coordination with GIZ/FAST, MINICOM and NISR and producing any related reporting as required.

2.1. Key Deliverables by Phases

The consultancy is structured into four phases, each corresponding to one training/workshop. For every phase, the consultant is expected to deliver the logistics package described (conference package, accommodation and per diem, and transport where applicable) and training coordination and moderation in collaboration with other consultants/organizations in charge of the provision of the technical part of the training following the training-specific deliverables outlined below.

PHASE 1: Gender Mainstreaming & Gender Equality Seal Training (MINICOM)

Training / Event	Gender Mainstreaming & Gender Equality Seal Training (MINICOM)
Dates	19-23 October 2026 (five days)
Venue	Musanze District (hotel to be determined)
Participants	18 participants from MINICOM, RCA, NIRDA, RSB and RICA, GMO, MINECOFIN and GIZ/FAST)

Deliverables:

• Conference package (venue and meals) for 18 participants over 5 days. (invoice to be presented to GIZ). 
• Accommodation and per diem for participants and facilitators requiring lodging over 5 nights. Signed Hotel Check in and check out list to be presented to GIZ. 
• Hiring transportation means - Coaster for participants travelling together from Kigali to the training venue and back (Kigali–Musanze–Kigali). Invoice to be presented to GIZ. 
• A training report documenting attendance, sessions delivered and outcomes achieved, submitted to GIZ/FAST and MINICOM. 

PHASE 2: Gender Digital Tool & GRB Training

Training / Event	Gender Digital Tool & GRB Training
Dates	27-29 October 2026 (Three days)
Venue	Kigali (hotel to be determined)
Participants	52 participants (13 CSO representatives; 30 Digital Ambassadors selected by GMO; 5 representatives from GIZ/FAST, GMO and NISR; 4 consulting-team facilitators)

Deliverables

• Conference package (venue and meals) for 52 participants over 3 days, in Kigali. (Invoice to be presented to GIZ). 
• Accommodation and per diem for 27 participants requiring lodging (those travelling from outside Kigali) over 3 nights. Signed Hotel Check in and check out list to be presented to GIZ.
• One-time individual transport reimbursement processed for those 27 participants travelling from outside Kigali. Signed attendance list conforming receipt of transport reimbursement to be presented to GIZ. 
• Daily individual transport reimbursement processed for 16 participants attending daily from within Kigali. Signed attendance list confirming receipt of transport reimbursement to be presented to GIZ. 
• A training report documenting sessions delivered, participant feedback and outcomes, submitted to GIZ/FAST. 

PHASE 3: Gender Mainstreaming Strategy for PSDYE Training

Training / Event	Gender Mainstreaming Strategy for PSDYE Training
Dates	09-13 November 2026 (five days)
Venue	Musanze District (hotel to be determined)
Participants	25 participants from MINICOM and relevant government ministries/agencies, PSF, public institutions covering employment, investment, trade, tourism, mining, industrial development, gender equality and disability inclusion, and GIZ/FAST

Deliverables: 

• Conference package (venue, meals) for 25 participants over 5 days. (invoice to be presented to GIZ).
• Accommodation and per diem for 25 participants and facilitators requiring lodging over 5 nights. Signed Hotel Check in and check out list to be presented to GIZ.
• Hiring transportation means - Coaster for 25 participants travelling together from Kigali to the training venue and back (Kigali–Musanze–Kigali). Invoice to be presented to GIZ. 
• A training report documenting attendance, sessions delivered and outcomes achieved, submitted to GIZ/FAST and MINICOM. 

PHASE 4: Gender Data Lab (GDL) Pre-Launch Validation Workshop

Training / Event	Gender Data Lab (GDL) Pre-Launch Validation Workshop
Dates	16-20 November 2026 (five days)
Venue	Huye or Musanze District (hotel to be determined in Huye or Musanze)
Participants	30 participants: technical/expert evaluators (PARIS21, GMO, NISR, GIZ) and government data producers/users (MINEDUC, National Land Authority, MIGEPROF, MINECOFIN, GGGI).

Deliverables:

• Conference package (venue, meals and refreshments) for 30 participants over 5 days (invoice to be presented to GIZ).
• Accommodation with dinner for 30 participants and facilitators requiring lodging over 5 nights. Signed Hotel Check in and check out list to be presented to GIZ.
• Hiring transportation means - Coaster for 30 participants travelling together from Kigali to the training venue and back (Kigali–Musanze–Kigali). Invoice to be presented to GIZ. 
• A workshop report documenting sessions delivered, participant feedback and outcomes submitted to GIZ/FAST and NISR.

2.2. Milestones/service/timelines/responsible

Milestones /Activities	Period	Criteria for Acceptance
Contract signing, inception meeting and workplan validation.	10th – 15th Oct 2026	Contract signing, inception meeting and workplan validation (contractor, GIZ).
Organize the Gender Mainstreaming & Gender Equality Seal Training (MINICOM)	16 – 23 October 2026	Logistics arranged and delivered for 18 participants; all training days are completed; report submitted (contractor).
Organize the Gender Digital Tool & GRB Training	24-29 October 2026	Logistics arranged and delivered for 52 participants; all training days completed; report submitted (contractor).
Organize the Gender Mainstreaming Strategy for PSDYE Training	06-13 November 2026	Logistics arranged and delivered for 25 participants; all training days completed; report submitted (contractor).
Organize the GDL Pre-Launch Validation Workshop	14-20 November 2026	Logistics arranged and delivered for 30 participants; all training days completed; report submitted (contractor).
Preparation and submission of activity reports	25 Nov - 20 Dec 2026	Final report submitted and approved by GIZ/FAST.

Period of assignment: From 15th October 2026 to 31 December 2026.

2.3 Services deliverables quantification

Service/deliverables	Number of days – Team Leader	Number of Days expert 1	Period	Comment
Coordination meeting, work plan and logistics arrangements across all 4 trainings	3	2	28 Sept -03 Oct 2026	Hold inception meeting; develop work plan; confirm venues and logistics
MINICOM Gender Mainstreaming & GES Training: Preparation of materials, moderating and facilitation (07–11 Sep 2026), and reporting	7	5	05-16 October 2026	Prepare logistics; Coordinate and moderate 5-day training; submit report.
PSDYE Gender Mainstreaming Strategy Training: Preparation of materials, moderating and facilitation (21–25 Sep 2026), and reporting.	7	5	04-12 November 2026	Prepare logistics; Coordinate and moderate 5-day training; submit report
Gender Digital Tool & GRB Training: Preparation of materials, facilitation (30 Sep–4 Oct 2026), and reporting	5	3	21-30 Oct 2026	Prepare logistics; Coordinate and moderate 3-days training; submit report
GDL Pre-Launch Validation Workshop: Preparation of materials, moderating and facilitation (30 Sep–4 Oct 2026), and reporting	7	5	12-24 November 2026	Prepare logistics; Coordinate and moderate 5-day training; submit report
Preparation and submission of final Activity reports	5	3	25 Nov-20 December 2026	Final report submitted to GIZ
Total	34	23

3. Concept

In the tender, the tenderer is required to show how the objectives defined in Chapter 2 (Tasks to be performed) are to be achieved, if applicable under consideration of further method-related requirements (technical-methodological concept). In addition, the tenderer must describe the project management system for service provision.

Technical-methodological concept

Strategy (1.1): The tenderer is required to interpret the targets that it is responsible for and provide a critical appraisal of the task (section 1.1.1 of the assessment grid). Subsequently, the tenderer must describe and justify the strategy it intends to use to achieve the milestones, targets and results that it is responsible for (see section 2) by means of the work packages described in section 2 (section 1.1.2 of the assessment grid). The tenderer should avoid repeating information from the description of the implementation approach (see section 3.6).

The tenderer must describe the relevant actors (partners and others) for the service in the tender and their interactions (section 1.2.1 of the assessment grid). The tenderer is required to develop a concept that shows how the cooperation with these actors is to be established and put into practice (section 1.2.2 of the assessment grid). 

The tenderer is required to describe and explain its approach and its method for steering the measures with the partners involved in delivering the services set out in the tender (section 1.3.1 of the assessment grid). 

The tenderer is required to describe the key processes for the services for which it is responsible and create an operational plan or schedule (1.4.1) that describes how the services according to Chapter 2 (Tasks to be performed by the contractor) are to be provided. In particular, the tenderer is required to describe the necessary work steps and, if applicable, take account of the milestones and contributions of other actors (partner contributions) in accordance with Chapter 2 (Tasks to be performed) (1.4.2).

The tenderer is required to describe its contribution to knowledge management for the partner (1.5.1) and GIZ and to promote scaling-up effects (1.5.2) under learning and innovation.

Project management of the contractor (1.6)

The tenderer is required to explain its approach for coordination with GIZ. In particular, the project management requirements specified in Chapter 2 (Tasks to be performed by the contractor) must be explained in detail.

The tenderer is required to draw up a personnel assignment plan with explanatory notes that lists all the experts proposed in the tender; the plan includes information on assignment dates (duration and expert days) and locations of the individual members of the team complete with the allocation of work steps as set out in the schedule.

4. Personnel concept

The tenderer is required to propose personnel for the positions specified here and described with respect to the areas of responsibility and qualifications on the basis of relevant CVs. The below specified qualifications represent the requirements to reach the maximum number of points in the technical assessment.

Team Leader (Event moderator)

Tasks of team leader: 

• Moderate, coordinate and oversee the planning and implementation of the four trainings/workshops. 
• Ensure quality delivery of all logistical, administrative and facilitation arrangements.
• Document and report on each training, including outcomes, challenges, lessons learned and recommendations.

General qualifications

Education:Advanced degree in Development Studies, Communication and Public Relations, Project Management, Business Administration, Social Sciences, Public Administration, or a related field.

Professional experience:Track record of 7 years experience leading and moderating, facilitating and coordinating trainings/workshops, events, consultative meeting, high-level brainstorming meetings. 

Experience in the region/knowledge of the country: Ability to convince and work in close collaboration and cooperation with multi-stakeholders in workshops to meet the specific needs of the organization and team. Excellent communication and facilitation skills, with experience in managing and leading diverse stakeholders and fostering an inclusive and engaging environment. 

Leadership and management skills: Proven leadership, facilitation, stakeholder-management,organisational and problem-solving skills, with demonstrated ability to effectively coordinatetraining, teams, timelines and related logistics.

Language skills: Business fluency in English and Kinyarwanda. 

Expert 1 (Assistant moderator and event coordination) 

Tasks of expert 1: 

• Coordinate day-to-day event logistics, including venue, catering, accommodation, transport, materials and participant arrangements. 
• Oversee on-site event execution, ensuring timely setup, smooth coordination and immediate resolution of logistical issues. 
• Support documentation and reporting, including attendance, participant feedback, logistical records and event outcomes. 

General qualification

Education:Advanced degree in Development Studies, Communication and Public Relations, Project Management, Business Administration, Social Sciences, Public Administration, or a related field.

Professional experience:Track record of 5 years experience leading and moderating, facilitating and coordinating trainings/workshops, events, consultative meeting, high-level brainstorming meetings. 

Experience in the region/knowledge of the country: Ability to convince and work in close collaboration with multi-stakeholders in workshops to meet the specific needs of the organization and team. Excellent communication and facilitation skills, experience in administration and logistics management, and ensuring inclusive and engaging environment. 

Language skills: Business fluency in English and Kinyarwanda. 

5. Costing/Quantitative requirements 

The total budget covers logistics costs for four training events, 34 working days for Expert 1 and 23 working days for expert 2 as follows:

5.1. Consultancy fee 

Fee days	Number of experts	Number of days per expert	Total	Comments
Expert 1 (Team Leader)	1	34	34	34 working days for Expert 1 (team leader)
Expert 2	1	23	23	23 working days for Expert 2 who coordinates events

5.2. Workshops, events and trainings 

The tenderer shall provide the logistics package described below for participants, including the conference package, accommodation with dinner, transportation for trainings organised outside Kigali, and individual transport reimbursement. The tenderer shall be responsible for booking the venues, arranging catering and accommodation, and reimbursing participants’ travel expenses, as detailed below:

Travel expenses	Number of partipants	Number of days	Total	Comments
Transport reimbursement:  Transport reimbursement for participants attending training on Gender Digital Tool & GRB from districts outside Kigali	27	1	27	One-time transport reimbursement should be up to 15,000 Rwf per participant. Signed attendance list confirming receipt of transport reimbursement to be presented to GIZ.
Transport reimbursement for participants attending training on Gender Digital Tool & GRB from within Kigali	16	3	48	Daily transport reimbursement should be up to 10,000 Rwf per day/participant Signed attendance list confirming receipt of transport reimbursement to be presented to GIZ.
Accommodation:  Accommodation and per diem for participants over 5 nights in Musanze	73	5	365	Provision of accomodation and per diem for 73 participants (5 nights) attending trainings in Musanze should be up to 59,000 Rwf per day/participant. Signed Hotel Check in and check out list to be presented to GIZ.
Accommodation and per diem for participants over 3 nights in Kigali	27	3	84	Provision of accomodation and per diem for 27 participants (3 nights) attending Gender Digital Tool & GRB from districts outside Kigali should be up to 59,000 Rwf per day/participant. (Signed Hotel Check in and check out list to be presented to GIZ.)
Transport	Quantity	Number of days	Total	Comments
Travel expenses (Hiring Car): Hiring transportation means - Coaster for 73 participants travelling together from Kigali to the training venue in Musanze and back.	3 coasters	2	6	Provision of 29-seater Coaster for participants travelling from Kigali to and from Musanze to attend trainings. (Invoice to be presented to GIZ).
Workshops: Conference package (venue, lunch, morning and afternoon tea breaks) for 73 participants over 5 days in Musanze.	73	5	365	Providing hotel services including the venue, lunch, morning and afternoon tea/coffee break for participants in three training courses to be organised in Musanze District on different dates. Fixed budget up to 18,281,250 Rwf (Invoice to be presented to GIZ).
Conference package (venue, lunch, morning and afternoon tea breaks for 52 participants over 3 days in Kigali.	52	3	156	Providing hotel services including the venue, lunch, morning and afternoon tea/coffee break for participants in one training course to be organised in Kigali. Fixed budget up to 9,843,750 Rwf (Invoice to be presented to GIZ).

6. Inputs of GIZ or other actors

GIZ and its partners (MINICOM and NISR) will be responsible for identifying and inviting participants, as well as selecting suitable training venues from the options proposed by the contractor. 

7. Requirements on the format of the tender

The structure of the tender must correspond to the structure of the ToR. In particular, the detailed structure of the concept (Chapter 3) should be organised in accordance with the positively weighted criteria in the assessment grid (not with zero). The tender must be legible (font size 11) and clearly formulated. It must be drawn up in English.

The complete tender must not exceed 5 pages (excluding CVs). If one of the maximum page lengths is exceeded, the content appearing after the cut-off point will not be included in the assessment. External content (e.g. links to websites) will also not be considered.

The CVs of the personnel proposed in accordance with Chapter 4 of the ToRs must be submitted using the format specified in the terms and conditions for application. The CVs shall not exceed 2 pages each. They must clearly show the position and job the proposed person held in the reference project and for how long. The CVs should be submitted in English.

Submission of offer: The Expression of Interest should contain the following:

Technical Proposal: 

• A cover letter expressing your interest in this assignment
• Registration Certificate issued by RDB
• VAT certificate issued by RRA
• Evidence of tax clearance issued by RRA
• Technical Proposal (attached template for technical proposal MUST be used)
• Up to date CVs of proposed experts
• Completed Self declaration of eligibility

Financial Proposal: Financial offer indicates the all-inclusive total contract price, supported by a breakdown of all costs as described in the specification of inputs. 

Your EoI has to be submitted in 2 separated emails to RW_Quotation@giz.de until 07/10/2026

1.The technical offer has to be submitted in PDF format and as attachment to the email with the subject: Technical offer 7000024891

2.The financial offer has to be submitted in PDF format andthe price must be in Rwandan Francs and VAT excluded (if applicable) and as attachment to the email with the subject: Financial offer 7000024891 (you must use attached price sheet- Fill only Daily Fee Rate for the experts and Travel expenses (Hiring Coaster) in GREEN Colour- Other budget lines are fixed).

If the emails exceed the default email size of 30MB, offers can be exceptionally submitted through https://filetransfer.giz.de/

Offers submitted through any other sharing platform, as google documents or similar will not be considered.

Offers submitted in hard copy will not be considered.

GIZ reserves all rights. 

Annex: 

• Technical Proposal template 
• Technical assessment grid 
• Self-declaration