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Expression of Interest (EoI) for Supply Reusable Sanitary Pads

GIZ Rwanda

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH has been working in Rwanda for more than 40 years.

Rwanda is a country with a turbulent and, at times, tragic history, and the impact of the 1994 genocide is still felt today. Nevertheless, Rwanda has achieved progress at a number of levels since 2000. Stability, security, steady economic growth and low corruption are some of the key successes. The country is also regarded as a pioneer in Africa in environmental protection, digitalisation and gender equality.

Despite these encouraging developments, however, Rwanda is still a very poor country that continues to rely on international support. This support is in virtually all sectors and is coordinated by the Rwandan Government. As a reliable partner in an efficient task-sharing system, GIZ works in three priority areas on behalf of the German Government:

  • Economic development and employment
  • Governance and democracy
  • Digitalisation
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https://www.giz.de/en/worldwide/332.html

Expression of Interest (EOI): Supply reusable Sanitary Pads

Reference Number: 7000025524

Publication date: 15.10.2026

Introduction

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. The GIZ Office in Kigali covers GIZ’s portfolio in Rwanda and Burundi. GIZ Rwanda/Burundi implements projects on behalf of the German Federal Ministry for Economic Cooperation and Development, the European Union and other commissioning authorities in the following priority areas: Sustainable Economic Development; Good Governance; Climate, Energy and Sustainable Urban Development; Digitalization and Digital Economy; and regional projects in the Great Lakes Region.

Context

GIZ Rwanda’s projects “Prevention of Sexual and Gender-Based Violence” 

and “ZFD – Supporting Peaceful Coexistence between Host 

Communities and Refugees” are part of the Rwandan - German development cooperation implemented by GIZ. Both work closely with civil society organizations. 

Their shared objectives are to strengthen and expand sexual and gender-based violence (SGBV) prevention services and services around Sexual and Reproductive Health and Rights (SRHR) provided by non-governmental actors and improving support for people affected by SGBV - both within and outside refugee camps. 

The projects intend to further strengthen the integrated approach on GBV prevention, SRHR and Menstrual Health and Hygiene and Period Poverty alongside peace peacebuilding and gender-based violence prevention

It is in that context that GIZ is looking for a reputed and experienced company to supply the following reusable sanitary pads/items: 

The specifications and quantities are in the table below:

Specification of items

NO ITEM ITEM SPECIFICATIOM QUANTITY
1 REUSABLE SANITARY PADS

Each pack should contain:

  • 5 reusable sanitary pads.
  • Reusable cloth pads with wings
  • Medium size: 30cm length and 18cm width with wings
  • Shall be able to handle normal and more heavily flow.
  • A hanger for drying.
  • Each pack should have one leak proof travel pouch to store a minimum of two soiled pads and shall be reusable.
  • An info sheet;( must be multilingual English, French and Kinyarwanda) Instructions for use and shall include use, wash, and care instructions, preferably with illustrations or pictograms.
  • Top sheet is made of fleece.
  • The absorbent core is made of Microfiber.
  • The reusable sanitary pads shall have securement mechanisms such as plastic snaps for the wings to firmly attach the product to underwear to prevent dislocation while use.
  • Product shall be unscented only.
  • The reusable sanitary pads are packed in an appealing, durable bag that can be closed with a zipper (it is not visible what is inside)"
  • The pads shall be free from:
    • acids and alkali, 
    • dust and particulate matter,
    • bad odour
    • bleeding of colour,
    • shedding fibres
    • chemical residues like chlorine, herbicides, pesticides, heavy metals.

Products shall be capable of being soaked and washed thoroughly in water up to 60℃ using soap or laundry detergent. 

  • Wear Time: Shall be able to wear for 6 to 8 hours.
  • Durability: the product shall be able to withstand a minimum of 120 washes during hand wash
  • The seam line shall be free of loose threads and neat. It shall have dimensional stability with good tensile strength and seam strength.
 2500 packs of 5 reusable sanitary pads each(therefore, a total of 12.500 reusable sanitary pads)

Procedure

The assessment is divided into three stages: Eligibility check, technical and financial evaluation:

Eligibility criteria

Participating companies must meet the following eligibility criteria:

  • The company must have a minimum experience of 3 years in Rwanda supplying similar items to different institutions. three Letters of Reference from the past three years from such institutions must be provided. 
  • The company must possess a valid registration certificate (issued by RDB), VAT certificate (issued by RRA) and latest Tax clearance certificate (issued by RRA).
  • The company must confirm in writing that the offer is valid until at least 4 weeks after the submission period has ended.

Please submit the documentary evidence for the above criteria. Non-submission/Partial submission of commercial/technical documents mentioned above by any supplier will lead to a rejection of the entire bid.

Technical Assessment

  • The bidders are encouraged to include a company profile that displays they fulfil the eligibility requirements. 
  • The technical specification of each item proposed must meet the technical requirements as described above. The offer must provide clear and complete specifications of items proposed. 
  • As part of the technical evaluation process, GIZ will request eligible bidders to provide a sample of products based on the technical specification. This sample must be delivered to GIZ Rwanda’s Country Office in Kiyovu, 17 KN 41 St, Kigali within 5 working days upon instructions by GIZ’s Procurement Department.
  • The cost of the sample is borne by the bidder. By submitting an offer, the supplier agrees that there is no additional charge for a sample of product to GIZ as a buyer. 

Upon completion of the technical evaluation, GIZ will inform suppliers when and where to pick up the samples. The samples must be in good condition and will be returned similarly after finalization of the evaluation.

Financial Evaluation

  • The financial evaluation will be done only in respect of those firms, which meet the eligibility criteria and the technical requirements.
  • Offer must indicate the unit price of item and total price as per quantities given. Total amount of the price must be VAT exclusive, if applicable. 

Other conditions: 

  • Delivery place: The items will be delivered at Golf View Rise Building at Kacyiru-Gasabo, KG 563 St.
  • Delivery period: the items must be delivered to GIZ within 14 days after signing confirmation of the order.

Submission of the offer 

  • Please submit electronically your offer in PDF file to this email only: RW_Quotation@giz.deuntil latest 28.10.2026 
  • You must write in your email subject this sentence: 7000025524 - Supply of Reusable Sanitary Pads without this sentence, your offer may not be considered.

If the emails exceed the default email size of 30MB, offers can be exceptionally submitted through https://filetransfer.giz.de/

Offers submitted through any other sharing platform, as google documents or similar will not be considered.

Hard copies are not allowed this time. 

GIZ Rwanda reserves all rights

Click on the APPLY button to send your application documents:
  • Your application will be sent to the employer immediately (Allowed formats: .doc .pdf .txt .docx)
  • A confirmation email will be sent to you few minutes afterwards
  • You can request any documents archived from our website (ex: a job description, a CV, a cover letter...)
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