TERMS OF REFERENCE (ToR)

Tender Title: Field Operations Management and Tax Advisory Services

Organization: Wildlife Conservation Initiative (WCI)
Location: Musanze - Rwanda

• Background

Wildlife Conservation Initiative (WCI) is a Rwanda-based non-profit organization focused on ecosystem restoration, biodiversity conservation, and community livelihoods. Under its restoration program, WCI is implementing activities including nursery development, site preparation, and tree planting.

To ensure efficient implementation and compliance with financial and tax regulations, WCI invites qualified individuals or firms to submit technical and financial proposals for the provision of field operations management and tax advisory services.

2. Objective of the Assignment
   The objective is to engage a competent service provider to manage field implementation costs and activities related to seedling, site preparation, and tree planting, while also providing advisory support on employment taxation and statutory compliance.
3. Scope of Work
   The selected bidder will be responsible for the management and payment of casual workers involved in seedling production, site preparation, and tree planting activities, including maintaining accurate worker records, timesheets, and proof of payments, while ensuring compliance with employment taxation and statutory requirements: 

• Seedling Activities Management
  Hiring and payment of casual labor involved in seeding activities
• Site Preparation and Tree Planting
  Payment of casual workers involved in land clearing, hole digging, transportation of seedlings, and management of trees panted. 
• Tax Advisory and Compliance
  Providing guidance on employment taxation, calculating statutory obligations, and supporting the preparation and submission of tax returns in compliance with Rwanda Revenue Authority (RRA) requirements. 

4. Deliverables
   The service provider will be required to:

• Submit periodic (every two months) progress and financial reports 
• Provide invoices corresponding to complete work 
• Submit supporting documentation, including: 
  • List of casual workers 
  • Proof of payment to workers 
  • Relevant supporting records for all expenditures 

5. Duration of the Assignment
   The assignment will be for an initial period of one (1) year, renewable based on performance and project needs.
6. Eligibility and Qualification Criteria
   Interested bidders (individuals or firms) must demonstrate:

• Proven experience in managing field-based projects or similar assignments 

• Experience in handling casual labor and operational logistics 
• Strong knowledge of Rwanda tax laws, particularly employment taxation 
• Ability to maintain proper documentation and reporting 

7. Submission Requirements
   Interested bidders must submit:

• Financial Proposal: Detailed cost breakdown and payment terms 
• Supporting documents, including: 
  • RDB registration certificate (for companies) 
  • Valid RRA tax clearance certificate 
  • Evidence of similar assignments 

8. Evaluation Criteria
   Proposals will be evaluated based on:

• Technical approach and relevant experience 
• Understanding of the assignment 
• Financial competitiveness 
• Capacity to deliver quality work within timelines 

9. Payment Terms
   Payments will be made based on approved deliverables and agreed milestones.
10. Submission Deadline
    Proposals should be submitted no later than 5th May 2026 via email to info@wcirwanda.org and wcirwanda@gmail.com . Late submissions will not be considered. 

11. Confidentiality
    All information related to this assignment shall be treated as confidential.
12. Contract Award
    The contract will be awarded to the bidder offering the best value for money.
13. For further clarification, 

For any further information or clarification, please contact: SAFARI Claude, Project Manager, at 0788801107.

Done at Musanze, Rwanda
Date: 29th April 2026

Wildlife Conservation Initiative (WCI)
SHEMA Serge
Executive Director
Signature: