JOB ADVERTISEMENT: Maintenance Data Administrator

Who we Are:

Rutongo Mines Ltd is a Tin Mining Company, situated in Masoro Sector, Rulindo District, Northern Province. The Management of Rutongo Mines Ltd informs the public that it is recruiting Internal and External Competent, Qualified and Experienced staff for the following positions: 

Position / Job Title: Maintenance Data Administrator 

Grade: C1 

Department: Engineering

Reports To: Maintenance Supervisor 

Works Closely With: Maintenance Team Leader, Storekeeper, Mechanics, Auto-Electricians, Production team, Finance team

Job Brief: The Data Administrator is responsible for the accurate capture, organization, validation, and reporting of all engineering and maintenance data across the operation. The role maintains the integrity of the maintenance management system (CMMS / spreadsheets / databases), tracks fleet KPIs (OEE, availability, MTBF, MTTR), supports spare-parts inventory data, and produces the routine and ad-hoc reports required by the Maintenance Supervisor and senior leadership. The position is the single source of truth for engineering data and plays a critical role in turning raw maintenance activity into the dashboards, trends, and insights that drive decision-making.

Key Responsibilities:

Data Capture and Entry:

• Accurately enter all maintenance data into the CMMS, spreadsheets, or engineering database — including job cards, work orders, downtime events, parts consumed, labor hours, and equipment readings.
• Ensure data is captured daily, with no backlog longer than 24 hours.
• Maintain the asset register: ensure every piece of equipment has an up-to-date record covering serial number, location, criticality, runtime hours, last service date, and assigned custodian.

Data Quality and Validation:

•  Conduct daily and weekly data-quality checks to identify missing, duplicate, or inconsistent entries, and follow up with field teams for corrections.
• Validate parts-consumption data against stores issues and reconcile any discrepancies.
• Maintain audit trails for all data changes to support traceability and accountability.
• Apply standard data-entry conventions (naming, units, dates) consistently across all records.

KPI Tracking and Reporting:

• Calculate and update weekly fleet KPIs: OEE, availability, MTBF, MTTR, PM compliance, and breakdown frequency by equipment class.
• Produce daily, weekly, monthly, and quarterly maintenance reports as required by the Maintenance Supervisor.
• Build and maintain dashboards in Microsoft Excel (Power Query, pivot tables, charts) and other tools as adopted, presenting trends and exceptions clearly.
• Prepare data inputs for Quarterly Business Reviews (QBR), management reports, and external stakeholder reports.

Inventory and Spare-Parts Data:

• Support the Storekeeper by maintaining accurate spare-parts inventory data, including stock levels, consumption rates, and MIN/MAX thresholds.
• Track open purchase orders and ETAs for critical spares; flag delays to the Maintenance Supervisor.
• Maintain the Bobcat Spares Control System and equivalent control systems for other fleets.

Documentation and Records Management:

• Maintain a structured digital filing system for all engineering documents — drawings, OEM manuals, contracts, warranties, inspection reports, and certifications.
•  Ensure version control on key documents and that the latest revisions are accessible to the engineering team.
• Manage retention and archival of historical maintenance records in line with company policy.

System Administration and Support:

• Act as the Engineering Department's first-line user for the maintenance management system; support team members in correct system use.
• Liaise with IT to resolve system issues, manage user access, and coordinate system improvements.
• Identify opportunities to automate routine reports and data flows, reducing manual effort.

Confidentiality and Compliance:

• Treat all engineering, financial, and operational data as confidential and handle in line with company policy.
•  Ensure data handling complies with applicable data-protection regulations and internal data-governance standards.
• Support internal and external audits by providing accurate records on request.

Continuous Improvement:

• Identify gaps in data collection and reporting processes, and recommend improvements to the Maintenance Supervisor.
• Train mechanics, team leaders, and storekeepers on correct data-capture practices to improve source-data quality.
• Stay current with developments in maintenance management software and data-analytics tools relevant to the role.

Ad-hoc Duties:

• Perform other duties as required by management, within the scope of the role.

Job Requirements:

Education and Certification:

• A minimum of A1 / Advanced Diploma in Information Technology, Data Management, Statistics, Engineering, Industrial Management, or a related field. A bachelor's degree (A0) is an added advantage.
• Certification in data management, Microsoft Excel (Advanced), Power BI, or a CMMS platform is a plus.
• Experience:
• Minimum of 2 years of experience in data administration, maintenance planning, or a similar data-intensive role.
• Prior experience in a mining, manufacturing, or industrial environment is strongly preferred.
• Demonstrated experience producing KPI reports and dashboards for management review.

Technical Skills:

• Advanced proficiency in Microsoft Excel (formulas, pivot tables, Power Query, charts, conditional formatting).
• Working knowledge of Power BI, Tableau, or equivalent data-visualization tools is a plus.
• Experience with a CMMS (e.g., SAP PM, Maximo, Pragma, Fiix, or similar) is highly desirable.
• Familiarity with maintenance KPIs (OEE, availability, MTBF, MTTR) and the ability to calculate and interpret them.
• Strong typing speed and accuracy; comfortable with data-entry workflows and validation routines.

Soft Skills:

• Exceptional attention to detail and a methodical, organized approach to work.
• Strong analytical and problem-solving skills.
• Good communication skills, with the ability to work alongside technical teams (mechanics, supervisors) as well as management.
• Discretion and reliability when handling confidential information.
• Ability to manage multiple data streams and meet reporting deadlines under pressure.

Physical Requirements:

• Primarily an office-based role; occasional site visits required to validate data with field teams.
• Comfortable working at a workstation for extended periods.

Other:

• Willing to work occasional overtime to meet reporting cycles or close month-end.
• Commitment to ongoing professional development in data analytics, reporting tools, and maintenance management practices.

Applying for the Positions:

Please submit the following documents in a single file attachment to the e-mail recruitment.rmines@trinity-metals.com for Human Resources Office indicating the position you are applying for and addressed to the General Manager of Rutongo Mines Ltd.

• A Motivation letter addressed to the General Manager explaining your suitability for the position.
• A Curriculum vitae is a maximum of 3 pages with 3 referee names.
• A copy of education and training certificates/diplomas/degrees
• A copy of relevant work certificates.
• A copy of ID

The deadline for Application is Thursday 14th May 2026 at 5 PM.

The applications submitted after the deadline will not be considered.

Only short-listed candidates shall be contacted.

For other inquiries please contact +250 795 588 567

Done at Rutongo, on 30th April 2026

NGENZI Jean François Regis

Ag. General Manager

Rutongo Mines Ltd