VACANCY ANNOUNCEMENT: PROGRAM COORDINATOR

1. About FXB Rwanda

FXB Rwanda is a registered Rwandan Local Non-Governmental Organization (NGO) rooted in Rwanda since 1995, and a member of FXB Global, carrying the legacy of François-Xavier Bagnoud into its fourth decade, across all four provinces and the City of Kigali.

FXB Rwanda implements integrated development programs aimed at reducing poverty and vulnerability and promoting sustainable livelihoods, food and nutrition security, health, education, WASH, and economic empowerment.

FXB Rwanda is currently seeking to recruit a qualified, motivated, and experienced Program Coordinator to support the implementation of the FXBVillage Project in Gisagara District. 

2. Position details

• Job Title: Program Coordinator
• Reports to: Senior Programs Coordinator
• Direct Reports: Two (2) Unit Managers and one (1) Project Agronomist
• Number of Positions: One (1)
• Employment Category: Fixed-term contract of 12 months, renewable subject to performance and project requirements
• Duty Station: Huye District, with frequent field travel and supervision in Gisagara district
• Start Date: As soon as possible

3. Project background

The FXBVillage program uses a holistic approach designed to addresses the multiple interconnected dimensions of poverty, including health, education, and income generation, to help the most vulnerable families become self-sufficient and graduate out of extreme poverty within a three-year period. From October 2026, FXB Rwanda is launching the implementation of the FXBVillage project in Kansi and Kibirizi sectors of Gisagara District in the Southern Province of Rwanda. 

4. Purpose of the position

Under the direct supervision of the Senior Programs Coordinator, the Program Coordinator will provide overall leadership, technical coordination, and operational oversight for the implementation of the FXBVillage Project in Gisagara District.

The successful candidate will coordinate project planning and implementation, supervise two Unit Managers and one Project Agronomist, and provide guidance to the wider project team of approximately 14 staff. The Coordinator will ensure that project interventions are delivered effectively, on time, and in accordance with approved work plans, budgets, donor requirements, organizational policies, and applicable government standards.

The position will also play a central role in strengthening team performance, monitoring project results, documenting evidence of change, maintaining effective stakeholder relationships, and promoting sustainable household graduation and self-reliance.

5. Key responsibilities

A. Project planning, coordination and implementation

• Lead the preparation, consolidation, and implementation of annual and quarterly work plans, activity plans, and implementation schedules in line with project objectives, approved budgets, and donor commitments.
• Coordinate and oversee project interventions across economic strengthening, climate-resilient and regenerative agriculture, education, health, nutrition, WASH, and psycho-social support.
• Ensure effective integration of project components to address the multiple dimensions of household poverty and support sustainable beneficiary graduation.
• Monitor implementation progress, identify operational challenges and implementation gaps, and develop timely corrective measures in collaboration with the Senior Program Coordinator and relevant staff.
• Ensure that project activities are implemented efficiently, adhere to established quality standards, and contribute to measurable and sustainable results.
• Promote innovative, cost-effective, and context-appropriate approaches that strengthen household resilience and self-reliance.

B. Team leadership, supervision and capacity development

• Provide direct supervision, coaching, mentorship, and performance management support to the two Unit Managers and the Project Agronomist.
• Guide and coordinate the wider project team to ensure clear roles, effective communication, accountability, and collaborative implementation.
• Conduct regular team meetings, implementation reviews, field visits, and performance follow-ups to assess progress and address emerging challenges.
• Identify staff capacity-development needs and facilitate appropriate coaching, technical support, and learning opportunities.
• Promote a positive, inclusive, and results-oriented working environment that encourages initiative, teamwork, innovation, and continuous improvement.

C. Beneficiary management and sustainable graduation

• Oversee the identification, verification, registration, and follow-up of project beneficiaries in accordance with approved targeting criteria and project procedures.
• Ensure that beneficiary databases and household records are accurate, complete, regularly updated, securely maintained, and used appropriately for decision-making.
• Guide field teams in assessing household needs, monitoring progress, and adapting interventions to beneficiaries' evolving circumstances.
• Ensure that beneficiary capacity-building activities are relevant, participatory, and responsive to community needs, covering areas such as financial literacy, income-generating activities, nutrition, hygiene, family planning, sexual and reproductive health, HIV prevention,  education, and child rights.
• Monitor household progress toward agreed graduation and self-reliance milestones, identify households requiring additional support, and promote sustainable livelihood strategies.
• Strengthen community participation, accountability, and ownership to ensure that project achievements are maintained beyond the project's completion.

D. Monitoring, Evaluation, Accountability and Learning (MEAL)

• Oversee the regular monitoring of project activities, outputs, outcomes, and performance indicators in line with the approved logical framework and monitoring plan.
• Ensure timely and accurate collection, verification, analysis, and reporting of project data.
• Work closely with MEAL staff and field teams to assess progress against targets, identify implementation bottlenecks, and recommend evidence-based corrective actions.
• Promote the use of monitoring data and beneficiary feedback to improve program quality, accountability, and implementation efficiency.
• Support the preparation and coordination of project evaluations, assessments, monitoring visits, and donor or partner field visits.

E. Reporting, documentation and presentation development

• Consolidate and review high-quality narrative and quantitative reports, ensuring accuracy, consistency, timely submission, and compliance with donor and organizational reporting requirements.
• Prepare clear, evidence-based PowerPoint presentations for donor meetings, project review sessions, management meetings, stakeholder engagements, and field visits.
• Translate project data, achievements, challenges, lessons learned, and beneficiary stories into compelling visual presentations that communicate results effectively.
• Ensure systematic documentation of success stories, case studies, photographs, implementation progress, and other communication materials, subject to appropriate consent and safeguarding requirements.

F. Budget monitoring, compliance and risk management

• Contribute to project budget planning and monitor expenditure against approved budgets and implementation plans in collaboration with the Senior Program Coordinator and Finance team.
• Review activity implementation and resource utilization to promote value for money, cost-effectiveness, and responsible use of project resources.
• Ensure compliance with donor agreements, organizational policies, financial and procurement procedures, safeguarding standards, and applicable government requirements.

G. Stakeholder engagement and partnership development

• Maintain effective working relationships with district and sector authorities, relevant government institutions, community leaders, implementing partners, and other stakeholders in Gisagara district.
• Represent the project in coordination meetings, technical working groups, stakeholder consultations, and other relevant forums as delegated.
• Facilitate collaboration among project teams, local authorities, community structures, and service providers to improve the quality and sustainability of interventions.
• Contribute to the development of concept notes, project proposals, partnership initiatives, and resource mobilization opportunities related to the project's thematic areas.
• Support coordination with relevant stakeholders to strengthen community ownership and the sustainability of project outcomes.

H. Other responsibilities

• Perform other duties related to the successful implementation of the project as assigned by his supervisor (s).

6. Qualifications and Competencies

A. Education and professional experience

• Bachelor's degree in Project Management, Development Studies, Social Sciences, Agriculture, Public Health, or another relevant field. A master's degree in a related discipline will be an added advantage.
• At least five (5) years of progressively responsible professional experience in project implementation, coordination, or management, preferably within an NGO or development organization.
• Demonstrated experience in supervising multidisciplinary teams, preferably including responsibility for 10 or more staff.
• Proven experience in managing integrated community-development interventions, particularly in poverty reduction, household economic strengthening, livelihoods, agriculture, food and nutrition security, health, WASH, education, or social protection.
• Demonstrated experience in project planning, monitoring, reporting, budget follow-up, stakeholder coordination, and donor-funded project implementation.
• Experience in beneficiary targeting, household-level interventions, livelihood development, or poverty graduation programming will be a strong advantage.

B. Technical and digital skills

• Strong project management skills, including work planning, implementation follow-up, performance monitoring, problem-solving, and risk management.
• Excellent report-writing skills and the ability to analyze project data and communicate findings clearly.
• Proven ability to develop professional, visually appealing, and data-driven PowerPoint presentations for management, donors, partners, and other stakeholders.
• Practical proficiency in Microsoft PowerPoint and other presentation-design tools, such as Canva, Microsoft PowerPoint Copilot, or other AI-assisted presentation software. The candidate should be able to use these tools to develop clear slide layouts, data visualizations, charts, infographics, and compelling presentations based on project results.
• Good working knowledge of Microsoft Excel, Word, and other relevant digital tools for data analysis, documentation, and reporting.
• Ability to use digital tools responsibly and critically, including verifying AI-generated content, ensuring data accuracy, and protecting confidential beneficiary and organizational information.
• Familiarity with digital beneficiary databases, mobile data-collection tools, or project management platforms will be an added advantage.

C. Leadership and behavioral competencies

• Strong leadership, team management, coaching, and staff development skills.
• Excellent planning, organizational, coordination, and time-management abilities.
• Strong analytical thinking, sound judgement, and problem-solving skills.
• Ability to manage competing priorities, meet deadlines, and work effectively under pressure.
• Excellent interpersonal, communication, negotiation, and conflict-resolution skills.
• Ability to build productive relationships with communities, government authorities, development partners, and colleagues.
• High standards of professionalism, integrity, accountability, confidentiality, and respect for safeguarding principles.

D. Language requirements

• Fluency in Kinyarwanda and English, both spoken and written.
• Good working knowledge of French will be an added advantage.

7. Application Procedure

Interested and qualified candidates should submit their application addressed to Executive Director of FXB Rwanda via email;hr@fxbrwanda.org , not later than 23 October, 2026, at 5:00 PM. Shortlisting will be done on a rolling basis. Late application will not be considered. The application should include:

• An updated CV, 
• A cover letter highlighting relevant experience and suitability for the position,
•  Copies of relevant academic and professional qualifications, as required.
• Duly completed FXB Rwanda application form (found here: http://www.mediafire.com/download/68hw76cw49ch06q/Job_Application_Form_-_FXB.pdf ).
• Equal Opportunity and Gender Inclusion

FXB Rwanda is committed to equal opportunity, safeguarding, and the protection of children and vulnerable adults. Qualified female candidates are strongly encouraged to apply and will receive due consideration throughout the recruitment process, in accordance with the organization's recruitment policies and applicable requirements. All staff are expected to adhere to the organization's code of conduct and safeguarding policies.

FXB Rwanda reserves the right to verify information provided by applicants and to conduct reference and background checks in accordance with its recruitment procedures.

Only shortlisted candidates will be contacted.

Done at Ruyenzi on 12 October 2026

Emmanuel KAYITANA

Executive Director