REQUEST FOR QUOTATION 

RFQ Reference No. HPI20261001RW

SUPPLY AND DELIVERY OF PIGS FOR THE PARTNERSHIP FOR RESILIENT AND INCLUSIVE SMALL LIVESTOCK MARKETS (PRISM) PROJECT.

Three lots: Supply of Pigs.
RFQ Release Date:	5th October 2026
Question/ Inquiry Submission Deadline:	23rd October 2026
Quotation Submission Deadline:	29th October 2026
Selection Committee review	5th November 2026
Notification of award	13th November 2026
Award agreement negotiation and signing	27th November 2026
Electronic submission to the attention of:	Heifer International Rwanda
Electronic submission:	procurement-rw@heifer.org
Contact information for inquiries about this RFQ:	procurement-rw@heifer.org

1. BACKGROUND 

Heifer International Rwanda (HIR) is a Nonprofit and International Non-governmental Organization with the mission to alleviate hunger and poverty, while caring for the environment through sustainable agricultural practices. In collaboration with the Government of Rwanda and other relevant partners, this project has now grown to cover the whole country to become the flagship program known as “one cow per poor family”.

Heifer International Rwanda projects focus on improving income and nutritional status, mobilizing farmers, and promoting local capacity through training of project participants, promoting market linkages for dairy value chain actors, improving the quality of livestock through artificial insemination services, empowering rural women, building resilience through sustainable agricultural practices, and connecting local communities to business development services.

Heifer International Rwanda partners with smallholder farmers to build sustainable livelihoods by empowering them to use their own energy, ingenuity, and dreams to fuel their success out of hunger and poverty. Heifer programs mobilize communities and foster the organization of associations, cooperatives and social networks while strengthening their capacity to address development challenges. 

2. Objective and scope of supply. 

The objective of this procurement is to obtain the required quantities of livestock, meeting the prescribed technical and quality standards, and to deliver them to the designated locations in Rwanda’s Northern, Southern, and Western Provinces. 

To facilitate sourcing, evaluation, delivery, and contract management, the procurement is divided into the following three (3) lots: 

Lot	Livestock required	Delivery Province
Lot 1	Pigs	Northern Province
Lot 2	Pigs	Southern Province
Lot 3	Pigs	Western Province

A bidder may submit a quotation for one or more lots, depending on its technical, financial, and delivery capacity but may be awarded a maximum of two (2) lots. Each lot will be evaluated independently. 

Transport, unload and hand over the animals at every designated delivery location in Annex 1 at the supplier’s cost and risk. Replace, at no additional cost, any animal rejected during inspection or found not to comply with the contract. Coordinate deliveries with HIR/PRISM and obtain signed delivery notes and acceptance records for each location.

3. Mandatory Administrative Requirements. 

Each quotation must include the following valid documents: 

1. Company registration certificate or applicable business license issued by the Rwanda Development Board (RDB). 
2. Tax Clearance Certificate issued by the Rwanda Revenue Authority (RRA). 
3. Latest Corporate Income Tax Declaration issued by or submitted to RRA. 
4. Certificate of Good Standing or Non-Bankruptcy Certificate issued by RDB. 
5. Rwanda Social Security Board (RSSB) Clearance Certificate. 

Failure to submit any mandatory administrative document, or submission of an invalid or materially incomplete document, will result in the quotation being declared non-responsive and excluded from further evaluation. 

4. Mandatory technical specifications. 

Technical specifications for pigs 

All animals supplied must meet the applicable minimum technical specifications set out below. 

4.1 Technical specifications for pigs 

➢ Pigs must be female in reproductive age and aged at least of 8 months with the weight comprising between 80 Kgs and 100 Kgs; 

➢ Female pigs breed should be pure Large white, Landrace, Duroc or Pietrain or their crosses with a minimum blood of at least 50%; 

➢ Pigs should have no phenotypic and/or anatomical defect(s);

➢ Each pig should wear a clearly visible ear-tag before delivery to the beneficiaries. 

➢ Preferably, pigs shall originate from the same district as the farmers’ district of residence. The sourcing of pigs from a different district must be approved by Heifer International Rwanda.

5. Health Requirements

All animals supplied must meet the health requirements set out below and the bidder shall submit the signed Declaration of Compliance in Annex 2. 

5.1 Health Requirements for Pigs 

➢ Pigs shall originate from areas, which are officially free from African Swine Fever, Swine Erysipelas ‘‘Rouget’’ and Foot and Mouth Disease (FMD);

➢ Selected pigs will be tested for brucellosis, African Swine Fever and Swine Erysipelas and shall test negative before their distribution 

➢ Pigs shall originate from a farm and an area where no veterinary restrictions applicable to the species are enforced;

➢ Pigs shall have kept in quarantine/isolation after selection until the day of delivery/placement;

➢ Pigs shall be treated with acaricides for external parasites, anti-stress and a broad spectrum anthelminthic against internal parasites prior to their delivery; 

➢ During quarantine and on the day of departure, the pigs shall be inspected and found to be free from any sign of infectious or contagious diseases and external parasites; ➢ Pigs shall not exhibit any genetic or other anatomical defects, 

➢ Pigs shall be vaccinated against Swine Erysipelas “Rouget du porc” before their distribution. 

➢ Pigs shall be insured by the Vendor before their placement. 

6. Technical requirements - Bidder Capacity and Supporting Evidence. 

The bidder shall provide: 

1. A detailed description of the proposed livestock, including breed and quality.
2. At least three (3) certificates of satisfactory completion for contracts involving the supply of livestock or an equivalent initiative during the past five (5) years. Each certificate must be supported by the corresponding contract or purchase order and demonstrate experience with assignments of a similar nature and value. 

3. The bidder shall provide evidence of access to a credit line of at least: 

• Lot 1: RWF 50 million 
• Lot 2: RWF 60 million 
• Lot 3: RWF 60 million 

Where a bidder submits quotations for more than one lot, a single credit facility may be accepted, provided that its value meets or exceeds the combined financial-capacity requirement for all the lots quoted. The evidence must be current, valid, verifiable, and issued by a licensed financial institution in the bidder’s name. 

4. A detailed selection and distribution plan showing the proposed sourcing locations, selection frequency, expected number of qualifying animals, delivery sequence, and ability to complete delivery within two (2) months of contract award. 
5. A risk-mitigation plan addressing, at a minimum, animal illness, injury or death during transportation; shortages of qualifying animals; transport delays; and other circumstances that could affect timely delivery. 

6. The signed Bidder's Commitment Letter in Annex 1. 
7. The signed Bidder's Declaration of Compliance in Annex 2. 

Failure to meet any mandatory technical requirement or submit either signed declaration will result in the quotation being declared non-responsive and excluded from further evaluation. 

7. Delivery and Inspection Requirements 

1. The successful supplier shall deliver all awarded livestock to the designated locations within a maximum of two (2) months from the date of contract award, in accordance with the approved delivery schedule. 
2. The animals shall be delivered in good health, meet all contractual specifications, and be free from any third-party ownership claim, or other legal or financial claim.
3. HIR and the PRISM project team may inspect, test, and validate the animals and supporting records before acceptance. 
4. Once an animal has been selected and validated by the PRISM project team, the supplier shall not substitute it without HIR's prior written approval. An unauthorized substitution may result in rejection of the affected animals, suspension of the selection exercise, or termination of the contract. 
5. The supplier shall present only animals that meet the requirements of this RFQ. If ineligible animals are presented for inspection, HIR may require the supplier to reimburse the reasonable costs of the unsuccessful selection visit and provide a written corrective-action commitment. 
6. The successful bidder shall provide a performance guarantee equal to ten per cent (10%) of the contract price before contract signature. 
7. A successful bidder requesting an advance payment shall submit an advance payment guarantee equal to the amount requested. The advance payment shall not exceed twenty per cent (20%) of the total contract price. The guarantee must be issued by a recognized financial institution acceptable to Heifer International Rwanda and remain valid until the advance payment has been fully recovered.

8. Quantity of Animals and Delivery Locations 

This section specifies the type and number of animals required under each lot and the locations where the successful bidder must deliver them. Bidders must quote for the complete quantity under the lot or lots selected and ensure delivery to the stated locations within the required timeframe. 

The quoted price must include all costs associated with transportation, loading, offloading, animal handling, required veterinary inspections and documentation, insurance, and any other expenses necessary to deliver healthy animals that meet the required technical specifications.

8.1 Quantity of Animals per Lot.

SN	Districts	HHs	Total pigs
LOT 1: Northern Province
1	Gakenke	76	76
2	Burera	71	71
3	Gicumbi	45	45
4	Rulindo	69	69
5	Musanze	82	82
Total 4	343	343
LOT 2: Southern Province
1	Nyaruguru	109	109
2	Nyamagabe	156	156
3	Huye	74	74
4	Ruhango	46	46
5	Gisagara	152	152
Total 5	537	537
LOT 3: Western Province
1	Ngororero	87	87
2	Karongi	118	118
3	Nyamasheke	145	145
4	Rutsiro	120	120
5	Nyabihu	50	50
Total 6	520	520

8.2 Quantity of Pigs to be Delivered by Sectors 

District	Sectors	Delivery Location	HHs	Total Pigs
Northern Province
Burera	Gitovu	Musasa Cell Office	36	36
	Kagogo	Nyamabuye Cell Office	35	35
Sub-total			71	71
Gakenke	Janja	Karukungu cell office	36	36
	Mataba	Mataba sector office	40	40
Sub-total			76	76
Gicumbi	Rukomo	Cyuru Cell Office	45	45
Sub-total			45	45
Musanze	Nkotsi	Ruyumba Cell Office	82	82
Sub-total			82	82
Rulindo	Masoro	Shengampuli Cell Office	69	69
Sub-total			69	69
Total			343	343
Southern Province
Ruhango	Kinazi	Bulima Cell	46	46
Sub-total			46	46
Huye	Mukura	Bukomeye Cell Office	74	74
Sub-total			74	74
Gisagara	Kibilizi	Kibilizi cell office	76	76
	Save	Rwanza ceell office	76	76
Sub-total			152	152
Nyaruguru	Ngoma	Kibangu Cell Office	54	54
	Ngera	Yaramba Cell Office	55	55
Sub-total			109	109
Nyamagabe	Musebeya	Musebeya Sector Office	78	78
	Tare	Buhoro & Gatovu Cell offices	78	78
Sub-total			156	156
Total			537	537

Western Province

Nyabihu	Rugera	Nyarutembe cell office	50	50
Sub-total			50	50
Ngororero	Hindiro	Rugendabali cell office	57	57
	Ngororero	Rususa cell office	30	30
Sub-total			87	87
Karongi	Gitesi	Munanira Cell Office	59	59
	Rugabano	Gisiza Cell Office	59	59
Sub total			118	118
Rutsiro	Mushonyi	Rurara Cell Office	48	48
	Ruhango	Kavumu Cell Office	72	72
Sub-total	120	120
Nyamasheke	Kagano	Gako cell office	70	70

Kanjongo Raro cell office 75 75 

Sub total	145	145
Total	520	520

5. Instructions to bidders 

Submit the technical proposal and financial quotation as two separate PDF files, both clearly marked with the RFQ number and bidder’s name. Submissions made through external links will not be accepted. All required documents must be submitted as attachments. 

Send the quotation electronically to procurement-rw@heifer.org using the subject: “RFQ HPI20261001RW – Supply and Delivery of Pigs for PRISM Project” and submitted by 29th October 2026 at 5:00pm Kigali time. 

Quote in Rwandan Francs (RWF). Prices must include all applicable taxes, loading, transport, offloading and every cost required for complete performance. 

The quotation must remain valid for 60 calendar days from the submission deadline. 

All forms and declarations must be completed and signed by an authorized representative. Pages should be numbered and reference the bidder and RFQ number. 

Late quotations will not be considered. Bidders are responsible for ensuring that complete files are received before the deadline. 

Questions must be sent to procurement-rw@heifer.org by the inquiry deadline. Information obtained from any other source is not official. 

6. Mandatory administrative requirements – Pass/Fail

Administrative compliance will be assessed on a conformity-to-requirement basis. A bidder must pass every mandatory requirement below. Failure to submit a mandatory document, or submission of an invalid, unsigned or materially incomplete document, will result in the quotation being declared non-responsive and excluded from further evaluation.

Ref.	Mandatory requirement	Pass	Fail
A1	Quotation received by the deadline, in the prescribed electronic format and with separate technical and financial PDF files.
A2	Valid RDB certificate of domestic company registration/registration document
A3	Valid RRA tax clearance certificate
A4	Most recent corporate income tax declaration acknowledged by RRA

 

A5	Valid RDB certificate of good standing/non-bankruptcy certificate
A6	Valid RSSB clearance certificate
A7	Signed quotation and completed Bidder Declaration in Form 1

7. Mandatory technical evaluation – Pass/Fail

Only administratively compliant quotations will proceed with technical evaluation. Technical compliance will be assessed on a conformity-to-requirement basis. The bidder must pass every mandatory technical criterion. Failure to meet any specification, quantity, delivery or evidence requirement will result in the quotation being declared technically non-responsive and excluded from financial evaluation.

Ref.	Mandatory criterion	Pass	Fail
T1	Full compliance with all minimum technical specifications applicable to livestock, as set out in Section 3.
T2	Signed Bidder’s Declaration confirming compliance with all applicable animal health requirements set out in Section 5.
T3	Submission of at least three satisfactory completion certificates, each supported by the corresponding contract or purchase order, demonstrating successful completion of assignments of a similar nature.
T4	Access to Credit: Submission of current, valid, and verifiable evidence, issued in the bidder’s name by a licensed financial institution, confirming access to a credit line of at least the minimum amount required for each quoted lot.
T5	Detailed livestock selection and distribution plan for each quoted lot.
T6	Risk-Mitigation Plan: A clear and practical plan outlining appropriate mitigation actions and contingency measures for identified delivery risks
T7	Signed confirmation that adequate insurance coverage will be provided for all livestock for 12 months from the date of placement with the beneficiaries.

8. Financial evaluation and award

Only quotations that pass all mandatory administrative and technical compliance requirements will proceed to financial evaluation. The financial evaluation will be conducted separately for each lot and will be based on the total evaluated price, inclusive of all applicable taxes, insurance, fees, transportation, delivery and other related costs. Any arithmetic errors identified during the evaluation will be corrected in accordance with the provisions of this RFQ, and the affected bidder will be notified accordingly.

Subject to satisfactory verification of the bidder’s information, and agreement on contractual terms, the contract will be awarded to the responsive bidder offering the lowest evaluated total price and meeting all mandatory quality and delivery requirements

9. Contract conditions

The successful bidder shall provide a performance guarantee equal to 10% of the contract price before contract signature, in a form acceptable to HIR.

Payment will be made in accordance with the contract after satisfactory delivery and acceptance, receipt of valid invoices and all required supporting documents.

No substitution or change of specification is permitted without HIR’s prior written approval.HIR may reject, suspend or terminate performance for fraud, corruption, collusion, conflict of interest, material misrepresentation or breach of applicable safeguarding and ethical requirements.

This RFQ does not create an obligation to award a contract or reimburse any cost incurred by a bidder in preparing or submitting a quotation.

10. Intellectual Property

Section 1. Ownership Generally. Subject to Section 8.2 below, any intellectual property (including but not limited to copyrights, trademarks, service marks, and patents), intellectual property rights, deliverables, manuals, works, ideas, discoveries, inventions, products, writings, photographs, videos, drawings, lists, data, strategies, materials, processes, procedures, systems, programs, devices, operations, or information developed in whole or in part by or on behalf of Contractor or its employees or agents in connection with the Services and/or Goods (collectively, the “Work Product”) shall be the exclusive property of HPI. Upon request, Contractor shall sign all documents and take any and all actions necessary to confirm or perfect HPI’s exclusive ownership of the Work Product.

Section 2. Prior-Owned Intellectual Property. Any intellectual property owned by a Party prior to the Effective Date (“Prior-Owned IP”) shall remain that Party’s sole and exclusive property. Regarding any of Contractor’s Prior-Owned IP included in the Work Product, Contractor shall retain ownership, and hereby grants HPI a permanent, non-exclusive, royalty-free, worldwide, irrevocable right and license to use, copy, reproduce, publicly display, edit, revise, perform, and distribute said intellectual property, in any format or any medium, as part of the Work Product.

Section 3. Work Made for Hire. To the extent copyright laws apply to the Work Product, the Parties agree that (a) HPI specially ordered or commissioned the Work Product, (b) the Work Product is a “work made for hire” under United States copyright laws, and (c) HPI shall be deemed the author thereof and shall own all right, title, and interest therein. To the extent such rights, in whole or in part, do not vest in HPI as a “work made for hire”, Contractor hereby irrevocably grants, assigns, and transfers to HPI, exclusively and in perpetuity, all of Contractor’s rights of any kind or nature, now known or hereafter devised, in, to, and in connection with the Work Product, and HPI shall solely and exclusively own any and all rights therein, and in the elements thereof, including but not limited to any and all allied, ancillary, subsidiary, incidental, and

adaptation rights. Contractor hereby waives any and all rights known as “moral rights”, and any similar rights, which Contractor may have in connection with the Work Product. The description of Services and/or Goods provided in this Agreement shall in no way limit the manner in which HPI may use the Work Product 

Form 1 – Bidder information and commitment

Legal name of bidder

Registered address

RDB registration number

TIN

Authorized representative

Telephone and email

Bank/account name (for verification at contracting)

We certify that the information and documents submitted are true, complete and current. We confirm that our quotation is valid for 60 calendar days; includes all taxes, packaging, transport, loading and offloading costs; and offers quality animals. We accept the specifications, delivery obligations, inspection and replacement requirements stated in this RFQ. We declare that we have disclosed any actual or potential conflict of interest and that we have not engaged in fraud, corruption or collusion in connection with this procurement.

Name:	Title:
Signature:	Date:
Company stamp:	Official email:
Authorized representative’s confirmation: _______________________________________________

Annex 2: BIDDER’S DECLARATION OF COMPLIANCE FORMAT

Bidder’s Letterhead] 

Tender Reference No.: HPI20261001RW 

Tender Title: Supply and delivery of pigs for the partnership for resilient and inclusive small livestock markets (prism) project. 

I/We, the undersigned, duly authorized to represent [Bidder’s Company Name], declare that: 1. We have read and understood the technical specifications and the animal health and welfare requirements of this RFQ, and we confirm that we will fully comply with them. 2. We will source the required livestock only from areas that are not subject to veterinary restrictions arising from infectious disease outbreaks. 

3. We will manage, handle, and transport all animals in accordance with applicable laws, regulatory requirements, and HPI's Animal Wellbeing Policy. 
4. We will ensure humane and appropriate transportation conditions for all animals supplied. 
5. We will cooperate with the competent authority or HIR representative in validating the health status of each delivered livestock fourteen (14) days after delivery. 6. We will provide all required certificates, permits, test results, insurance records, and veterinary documents as evidence of compliance. 
6. We understand that failure to comply with a mandatory requirement may result in rejection of our quotation, rejection of the affected animals, or termination of the contract. 

We make this declaration in good faith and without reservations. 

Signed on behalf of: [Bidder’s Company Name] 

Authorized Representative: ____________________________ 

Name: ____________________________________________ 

Title/Position: ______________________________________ 

Signature: ___________________________________________________ Date: ___________________ 

Stamp/Seal: ___________________

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