REQUEST FOR QUOTATION (RFQ

RFQ Issuance Date: November 04, 2026

RFQ No: 2026_002

Country: Rwanda

Project:  Improving PHC through Data Intelligence (RW_HIC_GF)

Delivery: Kigali, Rwanda (Ministry of Health) 

Type of Procurement:   AI/ML Compute infrastructure, networking equipment, power distribution and installation services.

Submission of Quotations:

         Deadline for Receipt of Quotations: November  18, 2026, 11:59PM CST (UTC−6)

         Deadline for Questions: November 09, 2026, 11:59 PM CST (UTC−6)

Email submission to: archive@zenysis.com, Vendors must reference RFQ 2026_002 – [Vendor Name] in the email subject line.

Buyer: Zenysis Technologies, Inc. 

Award: Zenysis intends to issue one or more fixed-price purchase orders to qualified vendors that most effectively meet the criteria outlined in this RFQ. Vendors may submit quotations under Option A, Option B, or both, but each quotation must cover the complete integrated solution, including all mandatory equipment and services specified in this RFQ.

Each awarded vendor shall serve as the single point of contractual accountability for the complete integrated solution, including any work performed by subcontractors or third-party service providers.

Notice: Zenysis retains the right to reject any and all quotations received or to negotiate separately with any and all vendor(s).  Zenysis has the right to change quantities based on budget availability.

Zenysis reserves the right to request clarification, supporting documentation, product datasheets, manufacturer authorization letters, customer references, or proof of local support capability prior to award.

1. Background

Zenysis Technologies, in partnership with the Rwanda National Health Intelligence Center (NHIC), invites qualified vendors to submit quotations for enterprise compute, networking, power and monitoring infrastructure supporting the Gates Foundation supported Improving PHC through Data Intelligence project.

NHIC has completed a Rapid Infrastructure Assessment (a brief summary can be sent upon request to the above email) and Procurement Validation confirming the technical need, intended use and deployment readiness of the proposed infrastructure. The infrastructure will support priority health-system integrations, data ingestion and transformation, development and testing environments, centralized analytics, dashboards, data science, AI-assisted analytics and machine-learning workloads.

NHIC has recommended proceeding to competitive procurement with the validated scope.

2. Quotation Structure and Budget Optimization

Scope of Quotation

Vendors may submit a quotation under Option A, Option B, or both. Each option submitted must include the complete integrated infrastructure solution, comprising the enterprise compute platform, networking infrastructure, power distribution, environmental monitoring, delivery, installation, commissioning, manufacturer warranty, and technical support, as specified in Sections 4–8.

All components and services must be included and separately itemized. Vendors submitting both options must clearly identify the cost differences between them. Option B must identify all proposed reductions, deferred components, technical or performance trade-offs, and associated future expansion costs.

The successful vendor will retain full responsibility for the compatibility, delivery, installation, commissioning, warranty coordination, and support of the complete integrated solution.

Quotations that exclude any mandatory equipment or services specified in this RFQ will be considered nonresponsive. Technical deviations or equivalent alternatives may be evaluated where expressly permitted, provided the vendor clearly identifies and explains them.

A. FULL VALIDATED REFERENCE CONFIGURATION:

Quote the complete NHIC-validated Dell PowerEdge XE7740 configuration, or technically equivalent platform, as specified in Sections 4–7, with a consolidated fixed-price total and itemized pricing. Identify manufacturer, model, quantity, specifications, warranty, delivery, and services for every component. The configuration must preserve future expansion capacity for up to eight double-wide accelerators.

B. COST-OPTIMIZED ALTERNATIVE:

Provide a lower-cost initial configuration using the same XE7740 chassis, or technically equivalent platform, while retaining essential deployment functionality and future expansion capacity for up to eight double-wide accelerators. Vendors should consider reducing initial GPU, memory, and local-storage capacity to minimize upfront costs while preserving a clear upgrade path to the full validated configuration.

Separately identify deferred components, associated costs, and any technical or performance trade-offs. Vendors must distinguish between components required at initial purchase to preserve future expansion capability and those that can be added later without replacing major equipment. Any factory installed components required to enable future expansion to four or eight GPUs must be included and priced in the initial quoted configuration, even where the additional GPUs themselves are deferred. Vendors must provide the associated expansion costs in accordance with Section 5D.

The procurement budget is fixed. Option B is intended to provide a materially lower-cost initial configuration than the full validated reference configuration (Option A), while preserving essential functionality and future expansion capability.

Vendors submitting Option B must identify all proposed reductions, deferred components, technical trade-offs, and future expansion costs in accordance with Section 5D. Where both options are submitted, vendors must clearly identify the total cost difference between them.

Separate pricing does not mean NHIC has deemed a component unnecessary. No reduced configuration may be ordered without NHIC/MoH technical review and approval. Vendors should distinguish mandatory enabling components from scalable capacity and must not omit essential network, power, or monitoring dependencies without expressly identifying the impact.

3. Eligible Bids, Local Sourcing and Price Competitiveness

Zenysis invites qualified vendors, including Rwanda based suppliers and authorized manufacturers or distributors, to submit quotations for the complete integrated infrastructure solution.

Vendors must demonstrate their ability to supply, deliver, install, commission, and support all required equipment, including the enterprise compute platform, networking infrastructure, power distribution, and environmental monitoring components.

The successful vendor will serve as the single point of accountability for the complete solution, including equipment compatibility, delivery timelines, installation, commissioning, warranty coordination, and technical support in Rwanda.

Subcontracting and Vendor Accountability

Vendors may engage authorized subcontractors, distributors, manufacturers, or local service partners to fulfill portions of the contract. However, the awarded vendor shall remain the sole contractual point of accountability to Zenysis for the complete integrated solution, including equipment compatibility, delivery, installation, commissioning, warranty coordination, and technical support.

The awarded vendor shall be responsible for the performance, quality, and timely delivery of all subcontracted work. Any subcontracting arrangements must be clearly identified in the quotation, including the roles and responsibilities of the proposed partners. Subcontracting shall not relieve the awarded vendor of any contractual obligations to Zenysis.

The awarded vendor shall remain responsible for coordinating and resolving any deficiencies involving subcontractors, manufacturers, or service partners, without requiring Zenysis or NHIC to manage those parties directly.

All quotations must include itemized pricing for equipment, freight, importation, applicable duties and taxes, installation, configuration, warranty, and support.

Pricing must remain competitive with manufacturer-direct and authorized-distributor benchmarks, including Dell channels. Zenysis reserves the right to request clarifications, negotiate, reject quotations, or adjust quantities subject to technical approval and available funding.

Partial bids that exclude mandatory components or services will not be accepted. 

4. Core Enterprise Compute Platform (Quantity 1)

Quantity: 1

Reference platform: Dell PowerEdge XE7740 or technically equivalent enterprise GPU compute platform.

Component	Full Validated Reference Requirement
Platform	*Dell PowerEdge XE7740 or technically equivalent rack-mounted enterprise GPU server. The chassis must support future expansion to up to eight double-wide accelerators.
CPU	Dual Intel Xeon processors; reference configuration approximately 86 physical cores total.
Memory	1 TB enterprise ECC RAM; separately quote base 512 GB and additional 512 GB. The proposed server platform should support future memory expansion to at least 3 TB. Vendors must quote for 1 TB and confirm the maximum supported RAM and upgrade pathway. Vendors must state the proposed memory module size and count (e.g., 16 × 32 GB), the manufacturer's minimum validated memory requirements for configurations with four and eight GPUs, and which installed memory modules can be retained during future upgrades.
GPU	Two GPUs:  NVIDIA RTX PRO 6000 Blackwell Server Edition, 96 GB, passively cooled. Equivalents must be data-centre GPUs validated by the server manufacturer for the proposed chassis.
Storage	Enterprise high performance NVMe/SSD for concurrent integration, development/testing, analytics and AI/ML.
Network	Provide a dual-port 25 GbE network adapter installed on the server, plus a dedicated out-of-band management port. Vendors must confirm compatibility with the proposed network switch and include all required network adapter components.
Power and cooling	Redundant power supplies sized for the initial two-GPU configuration. State the number of power supplies required for four and eight GPUs, whether they can be added after installation, the maximum power draw (kW) at each stage, and the power cord and outlet type required. Vendors must explicitly confirm which power components can be added later and which must be purchased initially.
Management	Enterprise remote management (e.g. iDRAC10 Enterprise or higher), including remote console and virtual media; state the licence tier.
Warranty	Minimum 3 years Manufacturer onsite support with next-business-day response and spare parts available in Rwanda. Include a drive-retention option so that failed drives remain with NHIC and are not returned to the manufacturer.

*The Dell PowerEdge XE7740 has been selected to provide long-term scalability and expansion capacity. The proposed platform must support an initial deployment of two GPUs, with the capability to expand to up to eight double-wide accelerators without replacing the server chassis. Vendors must confirm the maximum supported accelerator configuration and identify any additional components or upgrades required to achieve this expansion.

5. Separately Priced Components / Add-Ons

5A. GPU: 

Quote GPU 1 (96 GB), GPU 2 (96 GB), and the combined two-GPU total, identifying exact models and compatibility. Confirm whether the server can initially operate with one GPU and accommodate a second without replacing the chassis, motherboard, power supplies, or other major components. Vendors must also confirm that the proposed configuration preserves future expansion capacity for up to eight double-wide accelerators and provide a detailed expansion schedule, including all required components, associated costs, and factory-installed dependencies, in accordance with Section 5D.

Vendors must identify any software licences required to share GPUs across virtual machines or containers under the proposed configuration (e.g., NVIDIA vGPU or NVIDIA AI Enterprise) and price these separately as optional items, specifying licence terms, subscription duration, and renewal costs.

Provisional technical assumption (subject to NHIC confirmation): The initial deployment will use an open source virtualization or container platform, such as Kubernetes or KVM/Proxmox, with GPUs assigned directly to workloads rather than shared through licensed GPU virtualization. Vendors should base their primary quotation on this assumption and separately identify any additional software licensing requirements or costs associated with alternative configurations.

5B. MEMORY: 

Quote 512 GB base ECC RAM, incremental 512 GB, and complete 1 TB. Confirm upgradeability to at least 3 TB, and whether existing modules can be retained.

5C. LOCAL STORAGE: 

Quote a fully specified NVMe/SSD configuration with raw and usable capacity, drive counts/types, RAID or other protection design, endurance and pricing. Separately identify essential initial storage and additional storage. The validated development/testing footprint alone is 3,738 GB storage (alongside 32 cores and 175 GiB RAM); vendors must demonstrate sufficient usable storage for this environment PLUS the other intended workloads.

Phase IV shared-storage, five-backup retention, 30-day WAL retention and disaster-recovery architecture are expressly excluded from this procurement.

5D. EXPANSION SCHEDULE:

For future expansion to (i) four GPUs and (ii) eight GPUs, vendors must provide an itemized expansion schedule identifying and pricing every additional component required at each stage, including GPUs, minimum manufacturer-validated memory for the proposed GPU count, additional power supplies, risers, cables, fans, cooling components, and installation services.

Vendors must identify any components that can only be installed at the factory or cannot reasonably be added after initial deployment. Such components must be included and priced in the initial configuration to ensure future expansion without replacing the server chassis or other major equipment.

Vendors must provide the total incremental cost of expanding from the proposed initial GPU configuration to four GPUs, and subsequently from four to eight GPUs, including all associated hardware, installation, and applicable taxes or charges.

Vendors must state how long expansion pricing will remain valid or offer a fixed discount from manufacturer list prices for expansion purchases made within 24 months of the initial purchase.

6. Networking Infrastructure

Item	Qty	Reference
Data-center switch	1	Cisco Nexus 93180YC-FX3 or technically equivalent
SFP28 DAC cables	4	3 m
Optical transceivers	4	25G SR
Other required connectivity	as-needed	Vendor to specify and price

 Provide working 25 GbE connectivity between the new compute platform and NHIC infrastructure. Specify port mapping, optics compatibility and any additional cables or licenses needed.

Include all switch software licences required for operation and state their terms, duration, and any renewal costs. Confirm that the proposed switch airflow direction matches the rack's hot and cold aisle layout.

For quotation purposes, assume multimode fibre connectivity and front-to-back airflow, subject to NHIC confirmation. Vendors must identify any equipment or pricing implications if these assumptions change.

The initial configuration will use a single network switch without switch-level redundancy. Vendors must acknowledge this single point of failure and confirm that the proposed configuration provides functional connectivity under this arrangement.

7. Power and Environmental Monitoring

Item	Quantity	Reference
Intelligent rack PDU	2	APC EPDU2132S 32A switched 0U or equivalent
Rack temperature sensor	2	APC AP9335T or equivalent

Confirm rack, electrical and monitoring compatibility; identify any additional adapters, licenses or installation requirements.

Vendors must confirm that PDU outlet types and quantities are compatible with the power cords of all supplied equipment, including power supplies required for future GPU expansion, and that the PDU input plug matches the NHIC rack power feed.

8. Delivery, Installation, Support and Quotation Requirements

Separately quote hardware, delivery to Kigali, freight, duties/taxes, installation, configuration, manufacturer warranty and optional extended support. 

Installation and commissioning must include rack mounting, cabling, firmware updates to current manufacturer-supported versions, RAID and boot drive configuration, remote management setup, and a burn-in test. Operating system, virtualization software, and GPU driver installation are excluded from the base scope but may be quoted separately as optional line items. Vendors must confirm that the proposed rail kit is compatible with the NHIC rack.

Provisional responsibility allocation (subject to NHIC confirmation): The vendor will be responsible for hardware installation, configuration, firmware updates, and commissioning as described above. NHIC, supported by Zenysis's embedded engineers, will be responsible for operating system, virtualization software, and GPU driver installation.

State lead time, quotation validity, country of origin, manufacturer authorization, warranty service arrangements, support response times, and any exclusions.

Include a full technical compliance matrix indicating Comply / Equivalent / Deviation against each requirement, with product datasheets and explanation of deviations. 

For each option submitted (Option A and/or Option B), vendors must provide a complete bill of materials, consolidated fixed-price total, itemized pricing, delivery schedule, and all relevant assumptions and exclusions.

The awarded vendor shall retain end-to-end responsibility for the complete integrated hardware solution, including compute, networking, power distribution, environmental monitoring, delivery, installation, commissioning, and warranty support. Zenysis and NHIC will not be responsible for coordinating separately contracted suppliers or resolving compatibility issues between components supplied under this RFQ.

9. Evaluation and Award

Zenysis will assess technical compliance and equivalence, completeness, total landed and commissioned cost, vendor responsibility, delivery time, warranty/support, local service capability and upgradeability. Full scope and cost optimized options will be assessed separately. Local availability and shorter lead times may be advantageous, but do not supersede technical fitness and value for money. Any material change to the NHIC-validated configuration requires NHIC/MoH approval prior to award.

Evaluation will also consider the total projected cost of expanding the proposed compute platform to four and eight GPUs, including any factory installed components, required upgrades, installation costs, and the validity of future expansion pricing.

10. Acceptance Testing and Remedies and Payment

All equipment is subject to delivery inspection, installation, commissioning, and acceptance testing by Zenysis and NHIC.

Acceptance testing will be completed within 14 calendar days following installation and commissioning and will include GPU and memory stress tests, storage health checks, a 25 GbE network throughput test, and a power supply failover test.

Any deficiencies identified during acceptance testing must be remedied by the vendor at no additional cost before acceptance is granted. Following acceptance, defects will be handled under the applicable manufacturer warranty.

Vendors must expressly accept these terms or identify any exceptions.

Payment: Net 30 days following receipt of a valid invoice and inspection and acceptance of the applicable goods/services (including acceptance testing). Proposed phased deliveries must identify acceptance milestones and any payment implications. Vendor exceptions to payment terms must be expressly stated.

11. Submission and Clarification

All quotations and requests for clarification must be submitted to archive@zenysis.com.

Deadline for questions: November 9, 2026, 11:59 PM CST (UTC−6).

Deadline for quotations: November 18, 2026, 11:59 PM CST (UTC−6).

Vendors must reference RFQ 2026_002 – [Vendor Name] in the email subject line.

Zenysis intends to communicate responses to material clarification questions to all participating bidders by November 12, 2026. Any amendments to the RFQ will be communicated to all participating bidders to ensure equal access to information.

Quotations must include all requested technical and commercial documentation, including itemized pricing, product specifications, delivery timelines, warranties, and any deviations from the RFQ requirements.

Zenysis reserves the right to refuse any quotation or request additional supporting documentation or clarification during evaluation. No purchase commitment arises until an authorized purchase order is issued.