CALL FOR EXPRESSION OF INTEREST / TENDER ADVERTISEMENT
TENDER TITLE: PROVISION OF HUMAN RESOURCE CONSULTANCY SERVICES

1. BACKGROUND

The University of Kigali (UoK), private higher education institution in Rwanda with campuses in Kigali and Musanze invites qualified individual consultants and consulting firms to submit technical and financial proposals for the provision of comprehensive Human Resource Consultancy Services.

The University seeks to strengthen workforce effectiveness in support of its mission of academic excellence and operational efficiency. This assignment will assess the alignment of the current workforce structure with institutional objectives through a comprehensive job analysis and HR audit. The review is intended to establish appropriate staffing levels, assess the balance between academic and non-academic staff, and support the development of a motivated, effective and result-oriented workforce.

The successful consultant will undertake a comprehensive review and audit of the University’s human resource systems in accordance with the Terms of Reference set out below.

2. TERMS OF REFERENCE

The assignment will include, but not limited to the following:

• Conduct a comprehensive audit of academic and administrative positions to establish actual duties, responsibilities and required staff competencies.
• Assess staff qualifications, competencies and skills gaps, and identify relevant training and professional development needs.
• Review staff distribution across departments, including vacancies, overstaffing, understaffing, redundancy and instances of underutilized staff functions. 
• Verify and validate staff records, employment status, qualifications, grades, departmental placement and payroll details.
• Review payroll integrity, approved positions, compliance with applicable pay levels and any potential exposure to fictitious or non-existent employees. 
• Assess reporting lines, job roles and workload distribution, and identify possible duplications or overlap of functions. 
• Identify any other material HR-related inefficiencies or issues related to the University and necessary to fulfill the assignment. 
• Prepare a comprehensive report presenting detailed findings, their implications and practical recommendations for management consideration. 

The consultant will be expected to consult widely broadly and liaise with the Human Resources Department to obtain the documentation, information, and support required to execute the assignment effectively. 

3. MINIMUM QUALIFICATION AND EXPERIENCE

Interested bidders must demonstrate the following minimum qualification and experience:

• Education: A Master’s degree in Human Resource Management, Business Administration, Organizational Psychology, Law, or a closely related field.
• Experience: A minimum of seven (7) years of progressive experience in HR consultancy, organizational restructuring, or strategic Human Resource management. Experience in a higher education institution or a large, complex organization is highly desirable.
• Professional affiliation: Active membership in a recognized professional HR association such as the Institute of Human Resource Management or an equivalent body, will be an added advantage. 
• Legal Regulatory knowledge: Demonstrated expertise in Rwandan Labour Law and relevant local regulatory frameworks.
• Skills and track record: Excellent Written and spoken English, strong analytical skills, and a proven track record of successfully delivering comparable assignments. Relevant references must be provided.

4. APPLICATION REQUIREMENTS

Interested individual consultants and firms must submit a technical and financial proposal containing the following:

• A brief profile of the consulting firm or Curriculum Vitae (CV) for an individual consultant.
• A detailed methodology and work plan including proposed timelines.
• Evidence of successfully completed similar assignments, such as certificates of completion or reference letters.
• Valid tax clearance certificates and business registration documents, where applicable to consulting firms.

5. Submission Process

Technical and financial proposals must be submitted electronically to recruitment@uok.ac.rw  no later than 10th November, 2026 at 5:00 Central Africa Time (CAT).

Email subject: "TENDER: HR CONSULTANCY SERVICES – UNIVERSITY OF KIGALI".

Important: Late submissions will not be accepted.

Issued in Kigali, October 29th, 2026

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Prof. George Kimathi

Vice-Chancellor

University of Kigali