INVITATION TO BID FOR THE SUPPLY OF FOOD PACKAGING MATERIAL FOR PACKAGING OF FERMENTED MILK & YOGHURTS-Plastics

Publication Date: 09 November 2026
Submission Deadline: Tuesday, 16 November 2026
Procuring Entity: Urugo Women’s Opportunity Center (Urugo WOC)
Location: Kayonza District, Rwanda

1. INTRODUCTION

Urugo Women’s Opportunity Center (Urugo WOC) invites qualified, registered and experienced suppliers to submit competitive bids for the supply of food packaging materials required for its dairy and other income-generating activities.

The objective is to establish reliable supply arrangements with suppliers capable of providing quality, food-grade packaging materials that meet WOC's operational, hygiene and product safety requirements.

2. ITEMS REQUIRED AND SPECIFICATIONS

Quantity requirements: Quantities will be determined progressively based on actual production requirements, availability of raw milk, market demand and operational needs. Suppliers must demonstrate flexibility and capacity to accommodate varying order quantities.

3. TECHNICAL AND QUALITY REQUIREMENTS

All packaging materials must:

• Be new, unused, clean and free from defects.
• Be manufactured from food-grade materials suitable for contact with the intended products
• Be hygienic, durable and suitable for food storage and transportation.
• Have secure, properly fitting and leak-proof lids or closures.
• Be appropriately packaged to prevent contamination or damage during transportation.
• Non-transparent jerrycans
• Meet applicable food-contact safety requirements, supported by relevant documentation.

WOC reserves the right to request product samples for technical assessment before awarding the tender.

4. BID SUBMISSION REQUIREMENTS

Interested suppliers must submit:

1. Valid company or business registration certificate.
2. Valid Tax Identification Number (TIN).
3. Valid tax clearance documentation, where applicable.
4. Detailed financial quotation indicating unit prices and applicable taxes.
5. Product specifications and material composition.
6. Delivery lead time and proposed delivery arrangements.
7. Evidence of previous experience supplying similar packaging materials, where available.
8. Relevant food-grade certification or documentation demonstrating compliance with food-contact requirements.

5. FINANCIAL QUOTATION FORMAT

All quotations must indicate unit prices in Rwandan Francs (RWF).

Suppliers must clearly indicate whether transportation and delivery costs are included. Quoted prices should remain valid for the stated quotation validity period.

6. DELIVERY AND ORDERING ARRANGEMENTS

The successful supplier(s) will be expected to:

• Deliver materials upon receipt of an official purchase order from WOC.
• Accommodate varying order quantities according to production requirements and raw milk availability.
• Maintain sufficient capacity to respond to orders within agreed timelines.
• Ensure all delivered materials meet approved specifications.
• Replace defective, damaged or non-compliant materials at no additional cost to WOC.

Delivery schedules and payment arrangements will be agreed upon with the successful bidder(s).

7. EVALUATION AND AWARD CRITERIA

Bids will be evaluated based on:

• Compliance with technical specifications and food-grade standards.
• Competitiveness of unit prices.
• Product quality, durability and suitability.
• Supplier experience and reliability.
• Delivery capacity and flexibility.
• Compliance with administrative requirements.

WOC reserves the right to request samples from shortlisted suppliers for quality assessment.

Tender award arrangement: WOC may award the tender to one or multiple suppliers depending on price competitiveness, technical compliance, product quality and delivery capacity. Different items may be awarded to different suppliers where this offers the best overall value to WOC.

8. SUBMISSION OF BIDS

Interested suppliers should submit their complete bids in a sealed envelope clearly marked:

"PUBLIC TENDER – SUPPLY OF FOOD PACKAGING MATERIALS"

Bids should be submitted to:

Urugo Women’s Opportunity Center (Urugo WOC)
Kayonza District, Rwanda.

Submission Deadline: Tuesday, 10 November 2026

For further clarification, please contact:

Procurement Department
Urugo Women’s Opportunity Center (Urugo WOC)
Telephone: __________________
Email: __________________

9. GENERAL CONDITIONS

• Late submissions may not be considered.
• Incomplete bids or bids that fail to meet technical requirements may be disqualified.
• Submission of a bid does not guarantee contract award.
• WOC reserves the right to accept or reject any bid, in whole or in part, in accordance with its procurement procedures.
• WOC reserves the right not to award the tender if submissions do not meet its technical, financial or operational requirements.
• Successful suppliers will be required to comply with agreed quality, pricing, delivery and payment conditions.

10. FINAL NOTICE

Urugo Women’s Opportunity Center invites all qualified and interested suppliers to participate in this tender and submit competitive, technically compliant and commercially reasonable offers.

WOC looks forward to establishing reliable supply arrangements that support its dairy production activities, operational efficiency and long-term business sustainability