SOCIETY FOR FAMILY HEALTH RWANDA
PRINT MATERIALS TENDER: PRINTED, SIGNAGE AND PROMOTIONAL MATERIALS |
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Tender Reference Number: 04/ PRINTED, SIGNAGE AND PROMOTIONAL MATERIALS/SFH/2024 |
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Procurement Method: National Open Competitive Tender |
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MAY 2024 |
TENDER FOR SUPPLY OF DIFFERENT PRINTED, SIGNAGE AND PROMOTIONAL MATERIALS.
SOCIETY FOR FAMILY HEALTH (SFH Rwanda) wishes to sign a contract with a Company that will Supply different Printed and Signage and Promotional materials that includes (Brochures, Inserts, Posters, Booklets, Flip Charts, Billboard flexi, Flexi banners, ABS, Tear Drops, Stickers, T shirts, Umbrellas, T shirts, bags, dust coats, Overalls and Caps) all in a supply agreement for two years renewable period.
Bidders are encouraged to respond with their best (lowest) price initially, as there may not be an opportunity to submit revised bids. All offers should be on a fixed price basis and should be submitted in a sealed envelope to SFH Rwanda reception.
GENERAL INFORMATION ABOUT SFH RWANDA
SFH is a non-profit organization, established in 2012 under the laws of Rwanda. SFH is organized exclusively for social marketing purposes, with primary focus in public health.
Society for Family Health (SFH) Rwanda, P.O Box.3040, Kigali is currently located on King Faisal Hospital Road, Kacyiru; near Radio Voice of Hope (IJWI RYIBYIRINGIRO) . Plot No: 233, KG 501 Street, Kacyiru.
PART I: TENDER SUMMARY
SFH Rwanda invites you to bid through a competitive tender process on equal ground; please read the tender package carefully and comply with all submission guidelines using the tender reference number above for all correspondences. Failure to comply with submission guidelines may cause SFH Rwanda to disqualify your submission.
The table below provides basic information about the Supply tender; including the proposed type of award contract should the Company be selected from this process.
TENDER SUMMARY |
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Goods being tendered |
SUPPLY OF DIFFERENT PRINTED, SIGNAGE AND PROMOTIONAL MATERIALS TENDER |
Type of contract planned |
TWO YEAR SUPPLY CONTRACT, RENEWABLE |
Date tender launched |
13th May 2024 |
SUBMISSION DEADLINE |
18th June 2024 at 11h00 |
Public opening date |
18th June 2024 at 11h20 |
Public opening location |
SFH Rwanda conference room |
Inquiry contact email |
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Deadline for Inquiries |
1 day before submission deadline |
PART II: BID SUBMISSION GUIDELINES
II.1 Format and Content of Bids.
Bidders MUST comply with the format and content instructions in the table below. Failure to comply with the submission format and content below may disqualify your offer.
BID FORMAT AND CONTENT |
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# of bid copies required |
Signed and stamped (1 ORIGINAL AND ONE PHOTOCOPY) |
Bid language |
English |
Bid content and currency |
Signed and stamped financial offer Bid in Rwandan Francs |
Bid validity |
At least 90 days from bid receipt |
Bid submission format |
Hand delivery by hard copy in a sealed envelope signed or stamped across the seal. NO ELECTRONIC SUBMISSION ALLOWED. |
Complete Bid submission Address |
SFH RWANDA “PRINTED, SIGNAGE AND PROMOTIONAL MATERIALS SUPPLY TENDER” Attention: Executive Director BP 3040; on King Faisal Hospital Road; Kigali, Rwanda. Telephone: +250(0) 788305685 Tender Package No: 04/ PRINTED, SIGNAGE AND PROMOTIONAL MATERIALS/SFH/2024 |
II.2 Submission and Handling of Bids.
(a) Bids are to be delivered by hand delivery/courier in a sealed envelope at SFH Rwanda reception desk to the submission address above in section II.1 separating the price offered for both lots.
(b) In order to be considered, the original bid must be received at the above address or number (as applicable) no later than the submission deadline in Part 1. Bidders are solely responsible to ensure the timely receipt of their bids. Bids received after the date and time required will generally not be considered unless no other bids are received.
(c) Bids must follow the format and content described in section II.1. Incomplete bid or bids which do not follow the submission guidelines may be disqualified from consideration. Each bid must include a manually signed, stamped fully binding one original Bid, and ONE (1) copy, valid for ninety (90) days after the Last Bid Receipt Date
(d) Bids will be opened in public on the Public Opening Date and Location in Part 1.
(e) Once opened, bids will be held secure and intact. Reasonable efforts will be made to protect them from loss, alteration, or disclosure to any person other than SFH Rwanda, or any person unauthorized by SFH Rwanda. However, SFH Rwanda will not be liable to any bidder for any failure to comply with this Section 2.4(f).
(f) Bids may not be altered, corrected or withdrawn after the Last Bid Receipt Date. In exceptional cases, SFH Rwanda may, at its sole discretion, permit correction of arithmetic errors, transposition errors, or other clerical minor mistakes. This is only possible in cases where SFH Rwanda can clearly identify the mistake and where the intended bid can be established conclusively on the face of the submission.
Beyond arithmetic errors, transposition errors, or other clerical minor mistakes, no mistakes alleged by a bidder after the Submission Deadline will be permitted to be corrected.
PART III: TECHNICAL SPECIFICATIONS
The specifications for this supply tender are provided below and SFH has carefully reviewed these technical specifications and has determined that they do not show an unjustified preference for any particular supplier. The Tender is divided into 3 LOTS that gives a supplier choice to bid on different Lots based on their choice; you can bid on more than one Lot.
LOT I: PRINTED MATERIALS,
LOT II: SIGNAGE MATERIALS,
LOT III: PROMOTIONAL MATERIALS,
LOT I: PRINTED MATERIALS
As noted in the tables below regarding all LOTS for quotes should be:
- All Unit prices are VAT exclusive.
- Delivery time should include all the period with final delivery at SFH Rwanda Warehouse that is located at Kacyiru;
- Note that SFH pays all deliveries with VAT inclusive and it’s the duty of the company to declare the related Taxes.
- Only companies that are registered and provide EBM invoices will be considered.
- Please fill in chart below completely.
PRINTED BROCHURES |
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Specifications |
Range of Quantities to be ordered |
Unity price VAT exclusive |
Delivery time from date of the final approved artwork (in Business days) |
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Finished Size: |
A4 |
10-2,000 |
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Paper: |
135-gram art gloss paper, 2pp (cover 2) |
2001- 3,500 |
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3501 – 5,000 |
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Printing |
full color, double sided with UV coated |
5,001-10,000 |
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10,001-25,000 |
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Folding: |
tri-fold |
25,001-50,000 |
PRINTED BROCHURES #2 |
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Specifications |
Range of Quantities to be ordered |
Unity price VAT exclusive |
Delivery time from date of the final approved artwork (in Business days) |
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Finished Size: |
A4 |
10-2,000 |
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Paper: |
135-gram art gloss paper, 2pp (cover 2) |
2001- 3,500 |
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3501 – 5,000 |
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5,001-10,000 |
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Printing |
full color, double sided with UV coated |
10,001-25,000 |
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Folding: |
2-fold |
25,001-50,000 |
PRINTED INSERTS / LEAFLETS |
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Specifications |
Range of Quantities to be ordered |
Unity price VAT exclusive |
Delivery time from date of the final approved artwork (in Business days) |
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Finished Size: |
A5 |
100-3,000 |
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Paper: |
80 gram art gloss paper, |
3001 – 5,000 |
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5,001-10,000 |
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Printing |
full color, 2 sides print |
10,001-25,000 |
POSTERS #1 |
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Specifications |
Range of Quantities to be ordered |
Unity price VAT exclusive |
Delivery time from date of the final approved artwork (in Business days) |
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Pages: |
1 page |
100-3,000 |
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Finished Size: |
A1, UV Coated |
3001- 5000 |
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5,001-7,000 |
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Paper: |
125 gram art gloss paper |
7001 - 10000 |
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10,001-25,000 |
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Color: |
full color, one side print |
25,001-50,000 |
POSTERS # 2 |
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Specifications |
Range of Quantities to be ordered |
Unity price VAT exclusive |
Delivery time from date of the final approved artwork (in Business days) |
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Pages: |
1 page |
100-3,000 |
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Finished Size: |
A1, UV Coated |
3001- 5000 |
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5,001-7,000 |
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7001 – 10000 |
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Paper: |
150-gram art gloss paper |
10,001-25,000 |
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Color: |
full color, one side print |
25,001-50,000 |
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POSTERS #3 |
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Specifications |
Range of Quantities to be ordered |
Unity price VAT exclusive |
Delivery time from date of the final approved artwork (in Business days) |
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Pages: |
1 page |
1-3,000 |
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Finished Size: |
A2, UV Coated |
3001- 5000 |
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5,001-7,000 |
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7001 – 10000 |
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Paper: |
125-gram art gloss paper |
10,001-25,000 |
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Color: |
full color, one side print |
25,001-50,000 |
POSTERS #4 |
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Specifications |
Range of Quantities to be ordered |
Unity price VAT exclusive |
Delivery time from date of the final approved artwork (in Business days) |
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Pages: |
1 page |
1-3,000 |
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Finished Size: |
A2, UV coated |
3001- 5000 |
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5,001-7,000 |
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7001 – 10000 |
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Paper: |
150-gram art gloss paper |
10,001-25,000 |
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Color: |
full color, one side print |
25,001-50,000 |
POSTERS #5 |
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Specifications |
Range of Quantities to be ordered |
Unity price VAT exclusive |
Delivery time from date of the final approved artwork (in Business days) |
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Pages: |
1 page |
1-3,000 |
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Finished Size: |
A0, UV coated |
3001- 7000 |
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7001 – 10000 |
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Paper: |
150-gram art gloss paper |
10,001-25,000 |
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Color: |
full color, one side print |
25,001-50,000 |
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POSTERS #6 |
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Specifications |
Range of Quantities to be ordered |
Unity price VAT exclusive |
Delivery time from date of the final approved artwork (in Business days) |
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Pages: |
1 page |
1-3,000 |
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Finished Size: |
A3, UV coated |
3001- 7000 |
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7001 – 10000 |
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Paper: |
150-gram sticker paper |
10,001-25,000 |
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Color: |
full color, one side print |
25,001-50,000 |
BOOKLET #1 |
Delivery time from date of the final approved artwork (in Business days) |
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Specifications per Page |
Range of Quantities to be ordered. |
# OF PAGES (please quote on each page - Quotes should be VAT exclusive PER page) |
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Finished Size: |
A4, UV coated |
20pp to 30pp (Plus 4 pages as cover) |
34 pp to 55pp (Plus 4 pages as cover) |
60 pp to 85 (Plus 4 pages as cover) |
90 pp to 120pp (Plus 4 pages as cover) |
125 pp to 150 (Plus 4 pages as cover) |
151 pp to 175 (Plus 4 pages as cover) |
180 pp to 245 (Plus 4 pages as cover) |
250 pp to 400pp (Plus 4 pages as cover) |
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Paper: |
Cover page: 250gm glossy art paper. Inside pages: 135gm glossy art paper |
1-300 |
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301-500 |
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Color: |
Full color, double sided print |
501-3000 |
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Binding: |
Saddle stitch |
3001-5,000 |
PRINTED BOOKLET #2 |
Delivery time from date of the final approved artwork (in Business days) |
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Specifications per Page |
Range of Quantities to be ordered. |
# OF PAGES (please quote on each page - Quotes should be VAT exclusive PER page) |
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Finished Size: |
A5, UV coated |
20pp to 30pp (Plus 4 pages as cover) |
34 pp to 55pp (Plus 4 pages as cover) |
60 pp to 85 (Plus 4 pages as cover) |
90 pp to 120pp (Plus 4 pages as cover) |
125 pp to 150 (Plus 4 pages as cover) |
151 pp to 175 (Plus 4 pages as cover) |
180 pp to 245 (Plus 4 pages as cover) |
250 pp to 400pp (Plus 4 pages as cover) |
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Paper: |
Cover page: 250gm glossy art paper. Inside pages: 135 gm glossy art paper |
15-300 |
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301-500 |
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Color: |
Full color print, double sided |
501-3000 |
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Finished |
UV coated |
3001-5,000 |
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Binding: |
Saddle stitched |
PRINTED FLIP BOOK: NORMAL VARNISH |
Delivery time from date of the final approved artwork (in Business days) |
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Specifications per Page |
Range of Quantities to be ordered |
# OF PAGES (please quote on each page - Quotes should be VAT exclusive PER page) |
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Finished Size: |
A4 |
20pp to 30pp (Plus 4 pages as cover) |
34 pp to 55pp (Plus 4 pages as cover) |
60 pp to 85 (Plus 4 pages as cover) |
90 pp to 120pp (Plus 4 pages as cover) |
125 pp to 150 (Plus 4 pages as cover) |
151 pp to 175 (Plus 4 pages as cover) |
180 pp to 245 (Plus 4 pages as cover) |
250 pp to 400pp (Plus 4 pages as cover) |
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Paper: |
100gm glossy art paper |
10-300 |
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301 - 500 |
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Printing |
Cover: Full color |
501-900 |
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Inside Text |
Black and White with colored graphics |
901-1500 |
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Binding: |
Spiral Binding |
1501-3000 |
PRINTED FLIP BOOK: LAMINATED |
Delivery time from date of the final approved artwork (in Business days) |
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Specifications per Page |
Range of Quantities to be ordered |
# OF PAGES (please quote on each page - Quotes should be VAT exclusive PER page) |
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Finished Size: |
A4 |
20pp to 30pp (Plus 4 pages as cover) |
34 pp to 55pp (Plus 4 pages as cover) |
60 pp to 85 (Plus 4 pages as cover) |
90 pp to 120pp (Plus 4 pages as cover) |
125 pp to 150 (Plus 4 pages as cover) |
151 pp to 175 (Plus 4 pages as cover) |
180 pp to 245 (Plus 4 pages as cover) |
250 pp to 400pp (Plus 4 pages as cover) |
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Paper: |
100gm glossy art paper |
10-300 |
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301 - 500 |
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Printing |
Cover: Full color |
501-900 |
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Inside Text |
Black and White with colored graphics |
901-1500 |
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Binding: |
Spiral Binding |
1501-3000 |
PRINTED FLIP BOOK: NORMAL VARNISH |
Delivery time from date of the final approved artwork (in Business days) |
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Specifications |
Range of Quantities to be ordered |
# OF PAGES (please quote on each page - Quotes should be VAT exclusive PER page) |
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Finished Size: |
A3 |
20pp to 30pp (Plus 4 pages as cover) |
34 pp to 55pp (Plus 4 pages as cover) |
60 pp to 85 (Plus 4 pages as cover) |
90 pp to 120pp (Plus 4 pages as cover) |
125 pp to 150 (Plus 4 pages as cover) |
151 pp to 175 (Plus 4 pages as cover) |
180 pp to 245 (Plus 4 pages as cover) |
250 pp to 400pp (Plus 4 pages as cover) |
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Paper: glossy art paper |
Inside pages 125gm Cover page 250gm |
10-300 |
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301 - 500 |
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Printing |
Cover: Full color |
501-900 |
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Inside Text |
Black and White with colored graphics |
901-1500 |
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Binding: |
Spiral Binding |
1501-3000 |
SUPPLY OF PRINTED STICKERS
PRINTED STICKER #1 |
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Specifications |
Range of Quantities to be Ordered |
Unit Price VAT Exclusive |
Delivery time from date of the final approved artwork (in Business days) |
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Finished Size: |
A5 |
10-100 |
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Material: |
Outdoor Grade White Vinyl Stock |
101-1000 |
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Color: |
Full color/ CMYK |
1001- 2000 |
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Finishing: |
UV coated |
2001-3,500 |
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PRINTED STICKER #2 |
Delivery time from date of the final approved artwork (in Business days) |
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Specifications |
Range of Quantities to be Ordered |
Unit Price VAT Exclusive |
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Finished Size: |
A5 |
10-100 |
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Material: |
Outdoor Grade Clear Vinyl Stock |
101-1000 |
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Color: |
Full color/ CMYK |
1001- 2000 |
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Finishing |
Cut to size and UV coated |
2001-3,500 |
PRINTED STICKER # 3 |
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Specifications |
Range of Quantities to be Ordered |
Unit Price VAT Exclusive |
Delivery time from date of the final approved artwork (in Business days) |
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Finished Size: |
A4 |
10-100 |
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Material: |
Outdoor Grade White Vinyl Stock |
101-1000 |
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Color: |
Full color |
1001- 2000 |
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Finishing: |
UV coated |
2001-3,500 |
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PRINTED STICKER # 4 |
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Specifications |
Range of Quantities to be Ordered |
Unit Price VAT Exclusive |
Delivery time from date of the final approved artwork (in Business days) |
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Finished Size: |
A4 |
10-100 |
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Material: |
Outdoor Grade Clear Vinyl Stock |
101-1000 |
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Color: |
Full color |
1001- 2000 |
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Finishing: |
UV coated |
2001-3,500 |
PRINTED STICKER # 5 |
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Specifications |
Range of Quantities to be Ordered |
Unit Price VAT Exclusive |
Delivery time from date of the final approved artwork (in Business days) |
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Finished Size: |
A3 |
10-100 |
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Material: |
Outdoor Grade White Vinyl Stock |
101-1000 |
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Color: |
Full color |
1001- 2000 |
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Finishing: |
UV coated |
2001-3,500 |
PRINTED STICKER # 6 |
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Specifications |
Range of Quantities to be Ordered |
Unit Price VAT Exclusive |
Delivery time from date of the final approved artwork (in Business days) |
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Finished Size: |
A4 |
10-100 |
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Material: |
Outdoor Grade Clear Vinyl Stock |
101-1000 |
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Color: |
Full color |
1001- 2000 |
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Finishing: |
UV coated |
2001-3,500 |
PRINTED CERTIFICATES |
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Specifications |
Range of Quantities to be Ordered |
Unit Price VAT Exclusive |
Delivery time from date of the final approved artwork (in Business days) |
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Finished Size: |
A4 |
10-70 |
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Material: |
MATT PAPER |
71-100 |
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Color: |
Full color |
101- 500 |
LOT II: SIGNAGE MATERIALS
BILLBOARD FLEXES |
Unit Price VAT Exclusive |
Delivery time from date of the final approved artwork (in Business days) |
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Range of Quantities to be Ordered based on the Specifications. |
Material: 2-year flexi Size: 3m x 5 m with 6 eyelets in finished size (eyelets are included in the 3 M by 5M dimensions) |
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2-10 |
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11-20 |
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21-30 |
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31-40 |
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41-50 |
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51-60 |
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61-70 |
FLEX BANNERS |
Range of Quantities to be Ordered |
Unit Price VAT Exclusive |
Delivery time from date of the final approved artwork (in Business days) |
Material: 2-year flexi Size: 1.5m x 5m with eyelets in finished size; (eyelets are included in the 1.5m x 5m dimensions) |
1 |
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3-10 |
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11-15 |
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16-25 |
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26-40 |
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41-55 |
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56-70 |
ABS |
Range of Quantities |
Unit Price VAT Exclusive |
Delivery time from date of the final approved artwork (in Business days) |
Sizeof ABS: A1 Printing: Full colors 1-side print and Thickness: 1mm Size: A1 plus space for metal wall bracket |
10-50 |
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51-95 |
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96-105 |
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106 – 200 |
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201- 500 |
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Size of ABS: A2 Printing: Full colors 1-side print Thickness: 1mm Size: A2 plus space for metal wall bracket |
10-50 |
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51-95 |
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96-105 |
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106 – 200 |
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200- 500 |
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Size of ABS: A3 Printed Full colors. 1-side print Thickness: 1mm Size: A3 plus space for metal wall bracket |
10-50 |
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51-95 |
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96-105 |
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106 - 200 |
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201- 500 |
TEAR DROPS |
Range of Quantities to be Ordered |
Unit Price VAT Exclusive |
Delivery time from date of the final approved artwork (in Business days) |
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Size: 3M Single-sided Print Printed 4-colors |
Range of Quantities to be Ordered |
Unit Price VAT Exclusive |
Delivery time from date of the final approved artwork (in Business days) |
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2 |
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3-10 |
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11-15 |
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16-20 |
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21-30 |
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Size: 4 M Single-sided Print Printed 4-colors |
Range of Quantities to be Ordered |
Unit Price VAT Exclusive |
Delivery time from date of the final approved artwork (in Business days) |
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2 |
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3-10 |
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11-15 |
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16-20 |
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PULL UP BANNERS |
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Specifications |
Range of Quantities to be ordered |
Unity price VAT exclusive |
Delivery time from date of the final approved artwork (in Business days) |
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Size |
85cm by 2m |
1-8 |
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Finished Size: |
Supplied with Aluminum base and all other accessories |
9-15 |
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16- 28 |
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29- 40 |
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Material |
Flex material |
41-55 |
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Color: |
full color, one side print |
56- 80 |
LOT III: SUPPLY OF DIFFERENT PROMOTIONAL MATERIALS (T- SHIRTS, BAGS, UMBRELLAS, PENS, LABORATORY COATS, AND CAPS)
Item name |
BRANDED BAGS |
Possible Quantities |
Unit Price VAT Exclusive |
Delivery time from date of the final approved artwork (in Business days) |
Description |
Screen Print the Logos |
20-100 101- 400 401- 700 701-1000 1001-2000 |
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Color |
Blue color based of SFH Branded Products |
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Material |
CANVAS |
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Logs |
Bags have logos that have more than two colors |
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SIZE |
350mm ON WIDTH BY 300mm HEIGHT |
Item name |
BRANDED CAPS |
Range of Required Quantities |
Unit Price VAT Exclusive |
Delivery time from date of the final approved artwork (in Business days) |
Description |
6 panel, heavy weight brush cotton caps with embroidery on front part |
20-100 101-300 301- 499 500-1000 1001-2000 |
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Color |
Custom color based of SFH Branded Products |
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Logs |
The Caps has logos that have more than two colors |
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Material |
Brushed cotton |
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Type of samples required |
1 finished hat |
Item name |
ROUND NECK T-SHIRT |
Range of Required Quantities |
Unit Price VAT Exclusive |
Delivery time from date of the final approved artwork (in Business days) |
Description |
T-Shirt Heavy Weight Cotton with silkscreen on center chest, back and silkscreen on one sleeve |
20-100 101- 400 401- 700 701-1000 1001-2000 2001-3000 |
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Color |
Custom color of SFH Branded Products |
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Material |
100% cotton material |
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Logs |
The Round neck T shirts have logos that have more than two colors |
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samples required |
1 finished shirt |
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SIZES |
Orders come in different sizes of Small, Medium, Large, XL, XXL |
Item name |
POLO T- SHIRT |
Possible Quantities |
Unit Price VAT Exclusive |
Delivery time from date of the final approved artwork (in Business days) |
Description |
Polo T- Shirt Heavy Weight Cotton with embroidery on left chest and silkscreen on one sleeve |
20-100 101- 400 401- 700 701-1000 1001-2000 |
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Color |
Custom color based off of SFH Branded Products |
|||
Material |
Lactose material 200gsm 100% cotton |
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Logs |
The T shirts have logos that have more than two colors |
|||
samples required |
1 finished shirt |
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SIZE |
Sizes S-M-L-XL-XXL |
Item name |
V-NECK T-SHIRT |
Possible Quantities |
Unit Price VAT Exclusive |
Delivery time from date of the final approved artwork (in Business days) |
Description |
T-Shirt Heavy Weight Cotton with silkscreen on center chest, back and silkscreen on one sleeve |
20-100 101- 400 401- 700 701-1000 1001-2000 |
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Color |
Custom color based off SFH Branded Products |
|||
Material |
180gsm Single jersey 100% cotton material |
|||
Logs |
The T shirts have logos that have more than two colors |
|||
Type of samples required |
1 finished shirt |
|||
SIZE |
Sizes S-M-L-XL-XXL |
Item name |
PLASTIC BALL POINT PENS |
Possible Quantities |
Unit Price VAT Exclusive |
Delivery time from date of the final approved artwork (in Business days) |
Description |
Smooth writing Banner pen with mechanical design with convenient click function, imprinted barrel with thin ink |
50-120 121- 500 501-1000 1001-2000 2001-3000 |
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Color |
Custom color based off of SFH Branded Products |
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Size |
15cm and weight of 13grams with thin ink |
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Type of samples required |
ABS/AS Plastic |
Item name |
LABORATORY COAT TETREX FABRIC DUSTCOAT WITH 3 POCKETS |
Possible Quantities |
Unit Price VAT Exclusive |
Delivery time from date of the final approved artwork |
Description |
Lab coat with chest pocket and two bottom pockets, embroidery on chest pocket and silk screen on right bottom pocket |
50-120 121- 500 501-1000 1001-2000 |
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Color |
Custom color based off of SFH Branded Products |
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Material |
Tetrex Fabric |
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Type of samples |
1 finished coat |
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Cost Basis for Quote |
Per coat |
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SIZES |
Sizes M-L-XL-XXL |
Item name |
MADE IN RWANDA SHIRT |
Possible Quantities |
Unit Price VAT Exclusive |
Delivery time from date of the final approved artwork |
Description |
Shirt Heavy Weight Cotton with designs on left chest pocket |
5-10 11- 15 16- 23 24-40 41-80 |
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Color |
Made in Rwanda Color designs |
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Material |
Cotton material 100% |
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Logs |
The shirts have logos that have more than two colors |
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samples required |
1 finished shirt |
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SIZE |
Sizes S-M-L-XL-XXL |
Item name |
GOLF UMBRELLA |
Possible Quantities |
Unit Price VAT Exclusive |
Delivery time from date of the final approved artwork (in Business days) |
Description |
50 INCH DIAMETER 8 PANEL ECONOMY, 2 tone umbrellas with 4 panels silk screened = 1 logo silk screened on 4 panels |
50-120 121- 500 501-1000 1001-2000 2001-3000 |
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Color |
White/Blue, White/Black, White/Red, White/Green, White/Yellow |
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Material |
Nylon |
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Type of samples required |
1 finished umbrella |
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Cost Basis for Quote |
Per umbrella |
NOTE:
*Please provide 1 sample that you have printed before from your company for each item your company is bidding on per lot and stamped with a company stamp:
PART V: STANDARD PROVISIONS
V.1 Definitions and Headings.
Except as otherwise specifically provided herein, all time periods specified shall be consecutive calendar days. The term “Tender Package” refers to the entire document, including all attachments thereto. Any headings contained in the text of the Tender Package are for reference only, and do not alter, limit, or waive the content of the full provisions.
V.2 Donor Guidelines and Policies.
(a) The procedures followed by SFH Rwanda in making any award and contract resulting from this Tender Package, as well as the terms and conditions of such award and contract, will be based on the SFH Rwanda Procurement Manual.
(b) Prospective companies providing this service should also note that a primary requisite for SFH Rwanda is to obtain the most advantageous offer on the current market. Whenever possible, bids are sought on a competitive basis, and all prices offered will be subject to detailed scrutiny and, possibly, negotiation if necessary to ensure reasonable contract price is obtained.
V.3 Tender Package.
This Tender Package should not be considered an award or contract as it is intended solely for the provision of information to prospective suppliers.
V.4 Review of Tender Package.
Prospective suppliers are solely responsible to examine carefully all of the terms and conditions of this Tender Package. Failure to do so will be at the prospective supplier’s risk and expense, and any items requested by SFH Rwanda but not submitted by bidder are grounds for disqualification from the tender.
Any ambiguities in the technical specifications and standards or inconsistencies between or among the various provisions of the Tender Package shall be resolved against the prospective Supplier if the Supplier fails to seek clarification prior to award.
V.5 Probity and Ethics.
In the purchasing efforts SFH Rwanda follows, and by virtue of the submission of their bids, all bidders and Suppliers commit to follow the guidelines contained in the SFH Rwanda Procurement Manual.
V.6 Language.
All documents submitted in response to this Tender Package, as well as all correspondences in connection with the Tender Package, shall be in the language specified in Section II.1, always either English or French. The final contract will be written and signed in English, as per donor regulation.
V.7. Inquiries.
Inquiries concerning this Tender Package and any return bid(s) must be submitted in writing ten days before the submission deadline to permit a thorough and accurate response by SFH Rwanda. Such inquiries shall be sent by telephone at +250(0) 788305685 or by email through procurement@sfhrwanda.org using the contact information included in Section II.1. SFH Rwanda is under no obligation to consider or respond to questions that are not received in a timely manner.
V.8 Evaluation of Bids.
Note that supply companies that have had issues in the past with SFH over delays in delivery or supply of Poor-Quality materials will not be considered in this evaluation process.
ADMINISTRATIVE CRITERIA for All Lots
- Copy of Business Registration certificate or Certificate of domestic Company Registration to transact in printing services.
- Valid Original Contribution clearance certificate from RSSB
- Valid Original tax clearance certificate (attestation de non-creance) from RRA
- Certificate of Good Standing for non-bankruptcy delivered by RDB.
- Proof of payment of a non-refundable fee of Fifty thousand Rwandan francs (50,000Rwf) paid into:
Bank Name: Access Bank (Rwanda) Ltd
Account Name: SOCIETY FOR FAMILY HEALTH RWANDA
Account Number: 1002190101953001
Currency: RWF
The Company that will not have filled any of aforesaid conditions will be eliminated and their bids will not be considered for the next evaluation stage.
TECHNICAL CRITERIA with a combined score at 60 %
- At least 4 References/Recommendations letters and related contracts/Purchase orders from former/current clients with full contact names and addresses at 12%
- Sample Quality. To facilitate SFH Rwanda in evaluating whether a prospective Supplier has the technical capacity to supply the required materials, bidder must provide the following information; Please provide One (1) High Quality sample of each material of the LOT you are bidding on scored at 10%.
- Delivery time: Shortest delivery time in Business days offered will be most preferred at 6%.
- Technical visit to verify the capacity (32 marks): Having at least an established office with related Machines to complete the work on time (Please provide proof of photos) such as:
LOT FOR PRINTING CATEGORY
- Clamp Die cutting machines having a Vickers cropper; A1 specialized in Packaging.
- Cylinder die cutting machine.
- Printing machine more than 4 colors, Example: SPEED MASTER; SORMZ.
- Paper Cutting machines.
- Folder gluing machines
- UV vanish machine.
- Standard folding machines
- Available materials in STOCK / WAREHOUSE as assurance to cater for the urgent first order via some list:
- Paper stock available
- List of Consumables used for printing such as process ink, player cleaner, Non-Blinding Gum, Cylinder jackets, embossing dies, sponges, Fountain solution, Boxes for Creasing Matrix etc.
- Laboratory with all related Press Check ROOM with accessories and Machines
LIST OF MACHINES IN SUPPLY OF PROMOTIONAL MATERIALS IN LOT 3 SUCH AS THESE:
Machines for weaving and knitting, machines for printing, machines for dyeing, sewing machines
Cutting Machine and among them should be:
- Embroidery Machine.
- Fabrics Printing Machine.
- Fusing machine.
- Fabric Inspection Machine.
- Digital Hygrometer.
- Color Cabinet.
- Sewing Machine
- Spinning machines,
FINANCIAL CRITERIA at 40%
The financial criteria to be followed will be based on the lowest price that will be most preferred after the technical criteria score. The overall winner will be determined after combining both Technical and Financial Scores for companies that have been prequalified.
V.9 Amendments.
If at any time prior to award SFH Rwanda deems there to be a need for a significant modification to the terms and conditions of this Tender Package, SFH Rwanda will issue such a modification as a written Tender Package amendment to all competing bidders using an addendum posted through all the channels used in sending out the tender package. No oral statement of any person shall in any manner be deemed to modify or otherwise affect any Tender Package term or condition, and no bidder shall rely on any such statement.
V.10 Price Verification.
If adequate competition is not achieved in the tendering process, the right is reserved for any otherwise compliant bid to be referred to SFH Rwanda who may, at their discretion, authorize a price verification exercise to be undertaken on their behalf by an organization of their choice. In such an eventuality, the bidder will be required to give details of the services tendered for, together with details of any costing used or undertaken in preparing the bid.
V.11 Extension of Bid Validity Dates.
When necessary and appropriate under the circumstances, SFH Rwanda may request bidders, in writing, to extend the validity period of their bids and Bid Securities (if any). A bidder may refuse to extend its bid; however, its bid will be disqualified. A bidder agreeing to extend will not generally be permitted or required to modify their bid in any manner other than to extend it.
V.12 Rejection of Tenders.
(a) SFH Rwanda is not bound to accept the lowest bid and reserves the right to reject any tender in whole or in part and to reject any or all tenders without assigning any reason. Circumstances in which rejection of all bids may occur include, without limitation, the following:
- none of the bids is adequately responsive to the specifications,
- there is evidence of insufficient competition,
- the lowest bid exceeds the estimated value or funds available by a significant amount and cannot be reduced by negotiation,
- the quality of the tender is deemed insufficient.
- the technical or financial bases of procurement have changed materially prior to the award, or
- The prices of the bid are obviously and clearly excessively high.
V.13 Terms of Awards
(a) All awards are subject to the availability of adequate funds from SFH Rwanda and the receipt of all required approval from SFH Rwanda and the indenter.
(b) Upon receipt of SFH Rwanda and/or the indenter’s approval of the recommended award, to the extent required, SFH Rwanda will send a Notice of Award to the winning bidder and will inform unsuccessful bidders that they have not been selected.
IV.14. Notification of Tender Award
The bidder whose proposal attains the highest score, in accordance with the evaluation criteria in the present request for proposals shall be selected for award, subject to satisfactory conclusion of negotiations if deemed necessary.
The procuring entity shall notify the successful bidder of its selection results and at the same time inform other unsuccessful bidders of the decision. In the absence of a challenge by any other bidders within seven (7) days of the notice, the contract shall be signed by both parties.
IV.15. Delays in Performance
If the company fails to deliver any or all services and execution of works within the period specified in the contract, liquidated damages equivalent to an amount, to be specified by the contract, between 1/1000 of the total contract value shall be deducted from the Company’s dues for each day the service is not performed. However, the liquidated damages shall not exceed 10% of the total contract sum at which point termination of the contract shall be considered.
IV.16. Payment terms
SFH Rwanda undertakes to pay 100% after full delivery for all items ordered to its satisfaction and this will be paid within 15 working days upon reception of an invoice. Any requested advance payment will require a security payment as a guarantee equal to the amount requested.
We welcome your bid in this competitive process,
Sincerely,
Manasseh GIHANA WANDERA.
Executive Director
SOCIETY FOR FAMILY HEALTH (SFH Rwanda)