Tender for Fixed Asset Inventory & Fixed Asset Register Update

Mantis Kivu Marina Bay Hotel

Mantis Kivu Marina Bay is a deluxe hotel comprising 79 rooms with views overlooking Lake Kivu with its resort lifestyle, cultural experiences and tea and coffee tastings at some of the best plantations in Africa. The hotel compromises an upscale lobby, restaurant and bar, spa, gym, convention centre, lake view swimming pool, and parking area.

Located in close proximity of Lake Kivu and Nyungwe National Park in the western region of Rwanda. Located just 1km from Kamembe Airport in Cyangugu, Rwanda.

Rate this employer: Average: 4.3 (35 votes)

Leave this field blank

https://www.mantiscollection.com/hotel/mantis-kivu-marina-bay-hotel/

TENDER FOR:

FIXED ASSET INVENTORY & FIXED ASSET REGISTER UPDATE

1. Background

Mantis Kivu Marina Bay Hotel; a four-star hotel managed under the Accor/Mantis brand standards.

As part of strengthening corporate governance, improving operational efficiency, ensuring statutory compliance and addressing recommendations from recent operational and financial audits, the Company intends to engage a qualified consulting firm to undertake this independent assignment:

2. Objective

To conduct a complete physical verification of all company assets and update the Fixed Asset Register to ensure completeness, accuracy and compliance with accounting standards and audit requirements.

3. Scope of Work

The consultant shall undertake the following activities:

A. Review Existing Documentation

Review:

Existing Fixed Asset Register
General Ledger
Trial Balance
Purchase Records
Asset Files
Capital Expenditure Records
Disposal Records
Insurance Schedule

B. Physical Verification

Conduct a comprehensive physical count of all assets including but not limited to:

Buildings
Furniture
Fixtures
Kitchen Equipment
Laundry Equipment
Engineering Equipment
Motor Vehicles
Office Equipment
Computers
Servers
Air Conditioners
CCTV Equipment
Security Equipment
Spa Equipment
Gym Equipment
Restaurant Equipment
Guest Room Assets
Generators
Electrical Installations
Mechanical Equipment
Water Systems
Solar Systems

C. Asset Tagging

Where necessary:

Verify existing asset tags
Replace damaged tags

D. Register Update

Prepare an updated asset register including:

Asset Description
Asset Code
Asset Category
Department
Location
Acquisition Date
Supplier
Purchase Cost
Useful Life
Residual Value
Depreciation Method
Accumulated Depreciation
Net Book Value
Condition
Custodian/User
Asset Status

E. Asset Condition Assessment

Classify assets as:

Excellent
Good
Fair
Poor
Obsolete
Damaged
Missing
Idle
Beyond Economic Repai

F. Reconciliation

Reconcile physical assets against:

General Ledger
Fixed Asset Register

Identify:

Missing assets
Unrecorded assets
Ghost assets
Duplicate assets
Disposals not recorded
Assets requiring write-off
Assets requiring impairment

4.Deliverables

The consultant shall submit:

Inception Report
Physical Verification Report
Updated Fixed Asset Register (Excel and editable format)
Reconciliation Report
Missing Asset Report
Asset Condition Report
Disposal Recommendation Report
Asset Tagging Report
Management Report
Final Assignment Report

5. Proposal Submission Requirements

Interested firms shall submit:

Technical Proposal

Company profile
Understanding of the assignment
Detailed methodology
Work plan and implementation schedule
Team composition and CVs of key experts
Relevant experience and references
Similar assignments undertaken

Financial Proposal

Professional fees
Daily rates
Breakdown of costs
Taxes
Any reimbursable expenses
Total contract price

6. Evaluation Criteria

Technical proposals will be evaluated based on:

Criteria	Weight
Understanding of the Assignment	15%
Methodology & Work Plan	25%
Relevant Experience	20%
Qualifications of Key Experts	25%
Similar Assignments	15%