Expression of Interest (EOI)

Conduct a Tracer Study on Employment Satisfaction and Application of OHS and Environmental and Social Protection Guidelines in the Mining Sector.

Reference Number: 7000021695

Publication date: 20.08.2026

Introduction

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. The GIZ Office in Kigali covers GIZ’s portfolio in Rwanda and Burundi. GIZ Rwanda/Burundi implements projects on behalf of the German Federal Ministry for Economic Cooperation and Development, the European Union and other commissioning authorities in the following priority areas: Sustainable Economic Development; Good Governance; Climate, Energy and Sustainable Urban Development; Digitalization and Digital Economy; and regional projects in the Great Lakes Region.

 

List of abbreviations

BMZ	German Federal Ministry for Economic Cooperation and Development
CV	Curriculum Vitae
EU	European Union
GIZ	Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH
OHS	Occupational Health and Safety
RMB	Rwanda Mines, Petroleum and Gas Boad
ToR	Terms of reference
TVET	Technical and Vocational Education and Training

1. Context 

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. The GIZ Office in Kigali covers GIZ’s portfolio in Rwanda and Burundi. GIZ Rwanda/Burundi implements projects on behalf of the German Federal Ministry for Economic Cooperation and Development, the European Union and other commissioning authorities in the following priority areas: Sustainable Economic Development; Good Governance; Climate, Energy and Sustainable Urban Development; Digitalization and Digital Economy; and regional projects in the Great Lakes Region.

2. Background 

Since December 2022, the German technical cooperation (GIZ (Gesellschaft für Internationale Zusammenarbeit)) has been providing support to the Rwanda Mines, Petroleum and Gas Board (RMB) and key players (academia and industry) in the mining sector to implement the second phase of the Project of Sustainable Development of the Mining Sector in Rwanda under the financial support from the European Union (EU) Delegation to Rwanda and BMZ. The project was extended to end in October 2026. This co-financing covers four outputs namely (1) enhancing compliance with responsible mineral sourcing standards, (2) support digitalization / operationalization of mining sector services; (3) strengthen provision of TVET skills and training on mining; and (4) improve application of international social and environmental protection standards. 

In outputs 3&4 of the Sustainable Development of the Mining Sector in Rwanda Project, different trainings on key identified areas of focus such as occupational health and safety in mining, Environmental Regulations and compliance in Mining, mineral Processing Practice, and Blasting in Mining and Quarrying have been developed and successfully delivered. In addition to these special training, a BTech curriculum was developed and delivered, first cohort graduated 44 students at RP Kigali College, and the second cohort enrolled 43 BTech candidates. It is now time for assessing how satisfied our beneficiaries and their employers are after the trainings, and how occupational health and safety (OHS) and Environmental and Social Protection standards are being applied in daily activities and in mining operations in the mining companies for which we trained mine workers and engineers.

It is against this background that GIZ is hiring a qualified individual/company to conduct a tracer survey and come up statistical and narrative reports on the employment satisfaction, as well as the shift that was made after the trainings completed in sequence from October 2025 (the date of completion of the last training) up to September 2026 to define the period of application of acquired knowledge, skills and attitudes in employees daily life in the mines.

GIZ shall hire the contractor for the anticipated contract term, from 01st September to 30 October 2026.If the performance period is to differ from the contract term, the services described in Section 4 shall be provided until 

3. Tasks to be performed by the contractor

3.1 Specific objectives

• Evaluate Beneficiary and Employer Satisfaction: The consultant shall measure the perceived value and quality of the training programs delivered between October 2025 and June 2026. This will include assessing the level of satisfaction among 381 trained mine workers and engineers regarding the relevance and delivery of the five key modules (OHS, Regulations, Processing, Blasting, and Drilling) and the 34 BTech graduates, and gauging employer satisfaction regarding the competence and performance of their staff following the training interventions.

• Assess Knowledge Transfer and Skill Application: The consultant shall determine how effectively the acquired knowledge, skills, and attitudes (KSA) are being utilized in daily mining operations through measuring the extent to which technical skills in mineral processing, blasting, OHS, Environment and drilling are being applied in the field, and 

Identifying specific "shifts" or improvements in work efficiency and technical accuracy attributable to the training.

• Measure Compliance with OHS and Environmental Standards (103 In-company Trainers surveyed): The consultant shall verify the practical implementation of safety and sustainability protocols within the partner mining companies through evaluating the adoption of Occupational Health and Safety (OHS) standards in daily mining operations and monitoring the level of compliance with Environmental Regulations and Social Protection standards within the operational sites.
• Analyse Employment and Professional Growth: The consultant shall track the professional trajectory of the beneficiaries post-training by determining if the training contributed to job retention, promotions, or increased responsibilities for the participants and providing a statistical breakdown of employment status and career progression since the completion of the training cycle.

Note on Personal Data Protection: This activity might involve the processing of personal data. In this case, the consultant and/or the enumerators shall abide by the GIZ data protection guidelines when dealing with personal data in both material and territorial scopes of application. Therefore, compliance with the criteria and protection requirements of European data protection legislation in the interest of strengthening civil rights constitutes an added value for the partners (stakeholders and consultants). This means that the signed consent of data subjects on data collection and processing shall be used.

3.2 Deliverables 

The main objective of the consultancy is to conduct a tracer study on employment status among graduated students of the first batch of BTech at RP Kigali College, the miners who were trained in the short courses for unskilled miners, and the application of OHS and Environmental and Social Protection standards in the sampled mining companies.

The following table summarizes the activities and deliverables that the contractor is expected to provide in each phase of implementation of the project:

Activities	Deliverables	Timeline (40 days)
Inception Development	Inception Report (including finalized work plan and data collection instruments).	3 days
Data Preparation	Revised Survey Digital Forms.	3 days
Field Data Collection (Objective A & B): Interviews and surveys with beneficiaries (engineers/workers) and employers regarding satisfaction and KSA application.	Raw Data Set (Cleaned) Field progress notes.	15 days
On-site Observations & Compliance Audit (Objective C): Field visits to mining sites to verify OHS, environmental, and social protection compliance.	Site Observation Logs Compliance checklists. Clear matrix mapping existing skills versus required competencies specifically for OHS protocols	10 days
Analysis of Career Trajectories (Objective D)	Preliminary Finding Presentation (PowerPoint for GIZ feedback).	2 days
Drafting of Reports: Compilation of statistical and narrative data into a comprehensive report.	Draft Tracer Survey Report (Statistical & Narrative).	4 days
Finalization: Incorporating GIZ feedback and finalizing the comprehensive study.	Final Tracer Survey Report Executive summary of impacts.	3 days

Contract period: 01.09. 2026 – 30.10.2026

Important notes:

During all phases of implementation of activities, the Client (GIZ) reserves the right to appoint its technical experts to monitor and evaluate the status of implementation, the result of which may incur the stoppage of the contract in case malpractices are observed with evidence (such as data cooking, not respecting the contract norms and data protection regulations, use of non-qualified experts/fake expert profiles, corruption, and other infringements)

3.3 Tender requirements

The contractor will undertake an extensive study on the local supplier infrastructure around the sample mine site to be chose, as well as the supply needs of the sample mine site. This gap analysis will serve as a basis for a future local supplier development program. The Contractor shall execute the following milestones within their respective phases and detailed tasks, provide the specified services, and submit the outlined reports:

Tasks	Period / Location / Responsibility	Criteria for Acceptance
Phase 1: Inception and Data preparation (Estimated Duration: 6 days)
Task 1.1. Inception meeting	1 day / Rwanda (Physical or Virtual) / Contractor, GIZ & Stakeholders	Minutes of the inception meeting shared with GIZ and Stakeholders.
Task 1.2. Inception report development and Data Preparation	4 days (desk work) / Contractor’s location / Contractor	Inception report with detailed methodology for the needs assessment, including survey tools (questionnaires/interview guides), data collection methods, sampling strategies, data analysis techniques, and quality assurance procedures, submitted to the GIZ for internal approval.  Comprehensive work plan (Pre-approvedFieldwork Deployment Plan) with clear timelines, milestones, and assigned responsibilities submitted to the GIZ for internal approval. Established communication protocols (e.g., schedule for sprint meetings to track progress) documented and agreed upon with GIZ. Refinement of methodology, design of survey tools (questionnaires/interview guides), and sampling of mining companies.
Tak 1.3. Final Inception Report	1 day, Contractor's Location, Rwanda (Validation Meeting), Contractor	Draft Inception Report produced and submitted to the GIZ for internal validation.  Successful conduct of an inception report validation meeting with the GIZ and Stakeholders in Rwanda. Final Inception Report incorporating feedback from the validation meeting submitted to the GIZ.
Phase 2: Data collection, analysis and reporting (Expected duration: 25 days)
Task 2.1. Data collection among BTech graduates and trained miners	15 days, Rwanda (at mine site where target groups are located), Contractor & Enumerators	100% of the target sample size (as defined in the methodology) is reached across both target groups (BTech graduates and trained miners). Questionnaires/interviews have zero missing critical data fields. Participants match strict demographic screening profiles (verified BTech engineering degrees or validated mining certification/employment logs). Data covers a representative geographical spread of mining companies that provided miners for training, and those in which BTech graduates are working. Cleaned dataset delivered with a comprehensive codebook and a brief fieldwork methodology report signed off by the lead Contractor.
Task 2.2. On-site Observations & Compliance Audit around OHS and Environmental and Social Protection Standards	10 days, Rwanda (Mining Companies, Industry Associations), Contractor & Enumerators	Provision of an engagement log proving participation from small, medium, and large-scale mining operations, including local suppliers across the 3Ts (Tin, Tantalum, Tungsten) value chain. Documentation showing that feedback includes views from both management (operational compliance) and workforce. The final audit report must feature integrated data sections where quantitative survey percentages are directly cross-referenced and validated by qualitative narrative quotes or focus group themes. Proof that conflicting data points between surveys and interviews were reconciled during analysis. Submission of all finalized, field-tested survey questionnaires and semi-structured interview guides as annexes. A brief methodology note confirming that instruments were piloted before full deployment and applied uniformly across all 10 days of fieldwork. Explicit inclusion of compliance gaps related to regional/international responsible sourcing standards (e.g., ESG frameworks). Identification of skills required for transitioning to modernized processing or safer, more environmentally sound extraction technologies
Task 2.3. Data analysis, synthesis reporting	9 days, Contractor's Location (Remote), Contractor	Comprehensive analysis report of quantitative survey data using appropriate statistical methods submitted to GIZ. Comprehensive analysis report of qualitative data from interviews and focus groups using thematic analysis submitted to GIZ. Statistical analysis of job retention, promotions, and professional growth post-training submitted to GIZ. Presentation and submission of the key findings and recommendations of the final tracer survey report to GIZ and stakeholders. Annexes providing evidence of work done (e.g., survey instruments, interview guides, workshop attendance lists) submitted to GIZ.

4. Qualifications of the proposed bidders

The bidder is required to provide personnel who are suited to filling the positions described, based on their CVs, the range of tasks involved and the required qualifications. The below specified qualifications represent the requirements to reach the maximum number of points in the technical assessment.

Team Leader – The Consultant

Tasks of the Team Leader

Apart from the following two general responsibilities:

• General technical backstopping and personnel management 
• Regular coordination with GIZ as per a schedule and modalities to be agreed at the onset of the consultancy

The team Leader’s specific tasks are listed in the table below

Category	Primary Responsibility	Key Output
Strategy	Defining the survey's "Impact Logic."	Inception Report
Operations	Managing 6 Enumerators & Field Logistics.	Clean Data Set
Technical	Assessing 34 BTech graduates of the first cohort	Clean Survey Data Set
	Assessing 381 trained miners	Clean Survey Data Set
	Assessing 103 OHS & Environment Engineers on how they apply the guidelines in their daily operations.	Compliance Analysis
Reporting	Authoring final narrative/statistical insights.	Final Tracer Report

Qualifications of the expert

a) Education/training: Advanced University Degree (master’s or PhD) in Mining Engineering, Geological Engineering, Environmental Science, Project Management, Monitoring and Evaluation, Statistics, Sociology, Social Studies, or a closely related field.

b)Language: English proficiency

c) General professional experience: 

• 7 years of progressively responsible professional experience in conducting evaluations or endline surveys on skills development, sector and industrial development or related fields.
• Demonstrated experience in evaluating large-scale capacity-building or TVET (Technical and Vocational Education and Training) programs
• Proven track record of producing high-quality statistical and narrative reports for organizations (public or private).

d) Specific professional experience: 

• At least 3 years of hands-on experience in evaluating one or more of the "key focus areas" on skills development in Mineral Processing, Blasting, Mine Drilling, OHS, or Environmental compliance.
• At least 3 years of experience in conducting Tracer Studies or Labor Market Surveys, specifically tracking "Knowledge, Skills, and Attitudes" (KSA) transfer from training to workplace.
• Proficiency in data collection tools (e.g., Kobo Toolbox, SurveyMonkey, or SPSS) and qualitative interview techniques suitable for mine workers and engineers.

e) Leadership/management experience: 

• 3 years of management/leadership experience as project team leader.
• Successful completion of at least 1 similar consultancy assignments (impact evaluation or industrial surveys) with a value and scope comparable to this situation.
• Ability to navigate relationships between government agencies (like Rwanda Polytechnic), private mining companies, and local mining company workers

f) Regional experience:

• 2 years of experience in projects in Sub-Saharan Africa, preferably in Rwanda or similar East African contexts, with evidence.

g) Development Cooperation (DC) experience: Having an experience in working with donor funded project is an asset.

Expert Pool – 6 Enumerators (2 per each selected route)

Tasks of the Enumerators

• Field data collection and filling
• Reporting 
• General technical backstopping and personnel management 
• Regular coordination with GIZ as per a schedule and modalities of the assignment

Qualifications of the enumerators

a. Education/training: University Degree (Advanced Diploma, BTech, BSc) in Mining Engineering, Geology, Environmental Sciences, or Occupational Health and Safety, social studies. Recent graduates from RP Kigali College (Mining Engineering Department) or the University of Rwanda (School of Mining and Geology) are ideal.

b. Language: Proficiency in English and Kinyarwanda (be conversant with slangs and technical terms used in mining).

c. General professional experience: 

• Minimum of 2 years of experience in field data collection or industrial surveys.

d. Specific professional experience: 

• Previous involvement in mining site inspections, environmental impact assessments, or safety audits. They must be familiar with the "mining vocabulary" (e.g., tailings, tamping, PPE protocols, cadaster, etc.).
• Prior experience with digital data collection tools used by GIZ (e.g., Kobo Toolbox or ODK) and an understanding of "Do No Harm" principles in research is an advantage.

e. Regional experience: Not Applicable

• Development Cooperation (DC) experience: Not applicable.

5. Costing Requirements

Specification of Inputs:

Designation of Experts	Number of experts	Number of days per expert	Total	Comments
Team Leader	1	40	40
Expert 1 - Enumerators	6	25	150
Travel expenses	Quantity	Price RWF	Total RWF	Comments
Team Leader
Per-diem allowance for team leader on the field activities	10	25,000	250,000
Overnight allowance for team leader	10	34,000	340,000
Transport allowance for team leader	10	20,000	200,000
Enumerators
Per-diem allowance for enumerators on the field activities	150	25,000	3,750,000
Overnight allowance for enumerators	120	34,000	4,080,000
Transport allowance for enumerators	150	20,000	3,000,000

Calculate your financial bidexactly in line with the quantitative requirements of the specification of inputs above. There is no contractual right to use up the full days/travel or workshops or budgets. The number of days/travel/workshops and the budgets will be contractually agreed as maximum amounts. The regulations on pricing are contained in the price sheet.

6. Conceptual evaluation

The tender should indicate how the services outlined in Section 3 (Tasks to be performed by the contractor) are to be provided. Reference should be made to the following criteria:

6.1. Comprehensive Approach to Phase 1 (Inception and Data preparation): the tender must demonstrate a thorough and effective plan for project management, stakeholder engagement, literature review, and the development of a robust methodology and work plan.

Assessment: the clarity, detail, and realism of the proposed activities for Task 1.1, 1.2, and 1.3 shall be evaluated, specifically assessing how these services will lead to the timely and high-quality delivery of the Inception Report and the Detailed Methodology and Work Plan.

6.2. Rigor of Phase 2 (Data collection, analysis and reporting): the tender must present a clear, comprehensive, and technically sound methodology for data collection, ensuring robust analysis, synthesis and reporting.

Assessment: the proposed methods for surveys and interviews (Tasks 2.1, 2.2, 2.3) shall be examined, focusing on their relevance with relevant, implementable, and effectively communicated recommendations.

6.3. Quality Assurance and Timeliness Across All Phases: the tender must demonstrate a strong commitment to quality assurance mechanisms throughout all phases and a realistic approach to meeting project timelines.

Assessment: the explicit inclusion of quality control measures within each task and phase (e.g., data validation, review cycles) and the overall coherence and realism of the proposed work plan's timeline in relation to the services provided and deliverables shall be evaluated.

6.4. Stakeholder Engagement and Contextual Understanding: the tender must demonstrate a clear understanding of the context of required service and related activities, and a robust strategy for continuous and meaningful engagement with all relevant stakeholders throughout the contract period.

Assessment: how the proposed services integrate stakeholder involvement (e.g., co-creation, validation, feedback loops) beyond just initial mapping shall be assessed, ensuring that the approach is sensitive to the Rwandan mining sector employment dynamics and fosters collaborative outcomes.

7. Requirements on the format of the tender

The structure of the tender must correspond to the structure of the ToRs. The tender must be legible (font size 11 or larger) and clearly formulated. It must be drawn up in English.

The complete tender must not exceed 10 pages (excluding CVs). If one of the maximum page lengths is exceeded, the content appearing after the cut-off point will not be included in the assessment. External content (e.g. links to websites) will also not be considered.

The CV shall not exceed 4 pages. They must clearly show the position and job the proposed person held in the reference project and for how long. The CV should be submitted in English or French language.

Please calculate your financial tender based exactly on the parameters specified in Chapter 5 costing requirements. The contractor is not contractually entitled to use up the days, trips, workshops or budgets in full. The number of days, trips and the budgets will be contractually agreed as maximum limits. The specifications for pricing are defined in the price schedule.

After securing the contract, we will share the following materials:

• List of companies from which training beneficiaries/participants were source
• Lists of trainees per course per company

Submission of offer: The Expression of Interest should contain the following:

Technical Proposal: 

• A cover letter expressing your interest in this assignment
• Registration Certificate issued by RDB
• VAT certificate issued by RRA
• Evidence of tax clearance issued by RRA
• Technical Proposal (attached template for technical proposal MUST be used)
• Up to date CVs of proposed experts
• Completed Self declaration of eligibility

Financial Proposal: Financial offer indicates the all-inclusive total contract price, supported by a breakdown of all costs as described in the specification of inputs. 

Your EoI has to be submitted in 2 separated emails to RW_Quotation@giz.deuntil 06/09/2026

1.The technical offer has to be submitted in PDF format and as attachment to the email with the subject: Technical offer 7000021695

2.The financial offer has to be submitted in PDF format andthe price must be in Rwandan Francs and VAT excluded (if applicable) and as attachment to the email with the subject: Financial offer 7000021695 (you must use attached price sheet- Fill only Daily Fee Rate for the experts in GREEN Colour- Other budget lines are fixed).

If the emails exceed the default email size of 30MB, offers can be exceptionally submitted through https://filetransfer.giz.de/

Offers submitted through any other sharing platform, as google documents or similar will not be considered.

Offers submitted in hard copy will not be considered.

GIZ reserves all rights. 

Annex: 

• Technical Proposal template 
• Technical assessment grid 
• Self-declaration of eligibility
• Price sheet