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Request for Quotation for Supply of Construction Materials, Tools, and Renting Machineries & Power Tools, Under One (1) Year Framework Agreement

Fika (Bridges to Prosperity)

At Fika, we envision a world where poverty caused by rural isolation no longer exists. Together with government, community, private sector, and impact-driven partners, we facilitate safe, reliable access through infrastructure solutions and have built more than 790 trail bridges, serving over 5.1 million community members throughout the world.

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REQUEST FOR QUOTATION (RFQ) 

Reference No: RFQ/BRIDGE/DIFFERENT LOTS /2026/006 

Subject: SUPPLY OF CONSTRUCTION MATERIALS, TOOLS, AND RENTING MACHINERIES & POWER TOOLS, UNDER ONE (1) YEAR FRAMEWORK AGREEMENT

Dear Vendor, 

Fika (Formerly Bridges to Prosperity) invites all qualified and eligible interested companies to Express their Interest in the supply of various items and services needed by Fika Rwanda (Formerly Bridges to Prosperity). 

1. Purpose of the RFQ 

The purpose of this Request for Quotation (RFQ) is to solicit quotations from qualified Suppliers for different lots as mentioned here below. 

As a result of this RFQ, Fika (Formerly Bridges to Prosperity) anticipates awarding a framework agreement to one or more suppliers to establish fixed pricing for over a period of twelve (12) months which can be extended upon satisfaction and agreement by both parties. 

Under the resulting contract, Fika (Formerly Bridges to Prosperity) may issue Purchase Orders on an as-needed basis for supplying materials on any lot a supplier awarded. The estimated quantities provided in this RFQ are for tendering process purposes only and do not constitute a commitment by Fika (Formerly Bridges to Prosperity) to procure any minimum volume of services. 

Fika (formerly Bridges to Prosperity) has scheduled a site visit to the Fika warehouse located at kicukiro-bralirwa road in PTS’s warehouse facilities, to present samples of the materials and tools required under this procurement. 

The site visit is mandatory for all interested suppliers, as it will provide an opportunity to understand the required technical specifications, materials, and tools. 

A document containing the B2P/Fika materials specifications can be obtained upon request on procurement@fika.org . The specifications will also be available at the Fika warehouse during the site visit. 

Site Visit Details: 

Date: Working days from 21st to 27th August 2026, Time: 10:00 AM-3:00 PM, Location: Fika Warehouse, Ziniya, on the PTS premises, near BRALIRWA

All interested suppliers are encouraged to attend and familiarize themselves with the required materials and specifications. 

2. Basis of Award 

The tender will be awarded to the responsive bidder whose quotation: 

  • Complies with all requirements of this RFQ; 
  • Meets or exceeds the minimum technical specifications; 
  • Demonstrates the required experience and capacity; and 
  • The award shall be made on a Quality and Cost-Based Selection (QCBS) basis. Fika (Formerly Bridges to Prosperity) reserves the right to: 
  • Request clarifications from any bidder; 
  • conduct negotiations prior to award; 
  • Make a partial award; 
  • Split the award among multiple service providers; 
  • Reject any or all quotations received without assigning any reason; 
  • Cancel this RFQ at any stage without obligation to award a contract. 

Issuance of this RFQ does not oblige Fika (Formerly Bridges to Prosperity) to award a contract or reimburse any costs incurred in the preparation of quotations. 

3. Scope of Services 

The Interested bidders/suppliers may apply for one or multiple lots according to his/her business; however, each lot shall be submitted separately. The award shall be made based on the lots for which the bidder has successfully met the required criteria 

The various tenders/ Lots are the following: 

Tender 1.Supply of Re-bars (different size) 

Tender 2. Supply of Bolts and wire ropes and Clips (from 10mm to 16mmdiameter) 

Tender 3.Supply of Small tools, PPE and hygiene materials 

Tender 4.Supply of Flexible pipes, fences and Other miscellaneous items 

Tender 5.Supply of Steel (UPN, Steel plates and angles)

Tender 6: Supply of Kitchen / house materials 

Tender 7: Power tools rental 

Tender 8: Machineries rental

4. Contract Duration 

The framework agreement shall be valid for one (1) year from the date of contract signature and may be renewed subject to satisfactory performance and mutual agreement. 

5. Pricing Requirements 

Bidders are requested to provide quotations on their company letterhead or complete, sign and stamp the pricing schedule provided in Annex 1. 

Quoted prices shall: 

  • Remain fixed for the duration of the contract; 
  • Include all applicable costs and charges; 
  • Clearly indicate VAT and any other applicable taxes. 

6. Mandatory Requirements 

Interested bidders shall submit the following documents: 

  • Letter of expression of interest (Indicate the name of tender/ tender LOT)
  • Signed Price quotation. 
  • Company profile. 
  • VAT certificate
  • Bank account details. 
  • RDB Registration Certificate. 
  • Valid RRA Tax Clearance Certificate. 
  • At least two (2) references for similar services executed within the last three years. Proven by good completion certificate or signed contracts 
  • Fika (Formerly Bridges to Prosperity) warehouse Visit certificate (materials samples visit) 

7. Payment Terms 

Payment shall be made after satisfactory completion of the service and upon submission of Invoice; 

  • EBM Invoice; signed PO and Delivery note 
  • Any supporting documentation requested by Bridges to prosperity. 

Payments shall be processed in accordance with Bridge's standard payment procedures.

8. Evaluation Criteria 

Quotations will be evaluated based on: 

  • Compliance with mandatory requirements (administrative compliance); 
  • Relevant experience and references; 
  • Price competitiveness. 

9. Ethical Conduct 

Fika (Formerly Bridges to Prosperity) maintains a zero-tolerance policy regarding fraud, corruption, collusion, bribery, and any unethical business practice. 

Any bidder found engaging in such conduct shall be disqualified and may be barred from future procurement opportunities. 

10.Contract Termination 

Fika (Formerly Bridges to Prosperity) reserves the right to terminate the resulting contract in whole or in part for unsatisfactory performance, failure to meet contractual obligations, misconduct, fraud, or breach of contract terms. 

11.Requests for Clarification 

Any requests for clarification regarding this RFQ should be submitted before the quotation submission deadline through: Email: procurement@fika.org

Submission of Quotations 

Interested bidders should submit their sealed envelopes containing their quotations and supporting documents to Fika head office (Kibagabaga at KG 360 st) at front desk: 

Date and time of Submission: 31 August 2026 at 2h00 PM 

Late submissions Shall not be considered. 

We look forward to receiving your quotation. 

Kind regards, 

Julius Kalinda 

Procurement and Logistics Manager

ANNEXES

Lot 1: rebars
No.  Items  Unit  quantit y unit price/VA inclusive total price/VAT inclusive Place of delivery
STEELRWA Kigali
1 10mm (#3) Reinforcement Bars (fy 500) 12m bars  67
2 12mm (#4) Reinforcement Bars (fy 500) 12m bars  46
3 16mm (#5) Reinforcement Bars (fy 500) 12m bars  112
4 20mm (#6) Reinforcement Bars (fy 500) 12m bars  10
IMANA STEEL
1 10mm (#3) Reinforcement Bars (fy 500) 12m bars  67
2 12mm (#4) Reinforcement Bars (fy 500) 12m bars  46
3 16mm (#5) Reinforcement Bars (fy 500) 12m bars  112
4 20mm (#6) Reinforcement Bars (fy 500) 12m bars  10
GRAND TOTAL (VAT INCLUSIVE)
Lot 2: Bolts and Wire rope and clips
No.  Items  Unit  quantit y Unit price/VA inclusive total price/VAT inclusive Place of delivery
1 20mm Ø 50mm long Bolt (8.8)  Pc  38 ZINIYA Fika Warehous e
20mm Ø 80mm long Bolt (8.8  Pc  34
3 16mm Ø 150mm long Bolt (8.8)  Pc  9
M16 Nut  Pc  9
M20 Nut  Pc  72
16mm Ø Washers  Pc  18
20mm Ø Washers  Pc  144
8 10mm Ø Threaded Rod 2m Lengt h  38
9 10mm Ø 80mm long Bolt (8.8)  Pc  735
10  M10 Nut  Pc  158
11  10mm Ø Washers  Pc  158
12  10mm Wire Rope  840
13 10mm Wire Rope Clips  Pc  720
14  12mm Wire Rope  100
15 12mm Wire Rope Clips  pc  387
16  14mm Wire Rope 0.5"  300
17 14mm Wire Rope Clips 0.5"  Pc  187
18  Lag screw (10*80mm)  Pc  24
19  Lag screw (8*75mm)  Pc  42
20 Hexagonal Dark Nuts M10  pc 100
21 10mm Ø × 150 mm Long Bolts  pc 100
22 Galvanized Bolts M10 × 120  Pc  100
GRAND TOTAL (VAT INCLUSIVE)
Lot 3: Small tools/equipment, PPEs and Hygienic Materials 
No.  Items  Unit  qua ntity unit price/VA inclusive total price/VA inclusive Place of deliver y
Jercans  Pc  40  ZINIYA Fika WARE HOUS E
Wheelbarrow  Pc  2
Shovel with Handle  Pc  20
Hoe with Handle  Pc  12
Pick Axe with Handle  Pc  10
Breaker Bar (Digging Bar)  Pc  2
Digging Wedge  Pc  4
Carpenter's Hammer  Pc  4
3lb Hammer  Pc  4
10  8lb Hammer  Pc  2
11  18lb Hammer  Pc  2
12  Carpenter Saw  Pc  4
13  Hacksaw  Pc  2
14  Hacksaw Blades  Pc  16
15  Pliers  Pc  0
16  Trowels  Pc  6
17  Masonry Float  Pc  0
18  Machete  Pc  2
19  Markers  Pc  10
20  20mm Hollow Pipe (Rebar Bender Pipe) Pc  2
21  Carpenter's Square  Pc  2
22  Building Square  Pc  2
23  100m Tape measure  Pc  1
24  5m Tape Measure  Pc  4
25  7m Tape Measure  Pc  1
26  Plumb bob - 1kg  Pc  2
27  Spirit Level  Pc  4
28  String  Pc  15
29  Rope - 16mm  100
30  Calipers  Pc  1
31  Warning Tape- white and red  Roll  6
32  Warning Tape -yellow and black Roll  1
33  Duct Tape  Roll  2
34  Pincers  Pc  8
35  Plastic Tarpaulin 5x6m  She et 26
36  Paint (fast dry)  4kg  4
37  Paint (wether guard)  4kg  4
38  Brush - Painting  Pc  4
39  Brush - Painting- small  Pc  5
40  Brush - Metallic  Pc  2
41  Brush - Roll  Pc  6
42  Brush - Toilet  Pc  5
43  Horse Pipe  25
44  Nails 6cm Long  Kg  15
45  Nails 8cm Long  Kg  16
46  Nails 10cm Long  Kg  20
47  Nails 12cm Long  Kg  20
48  Nails 15cm Long  Kg  7
49  Anti-Corrosive Paint  Litre  4
50  Paint Thinner  Litre  4
51  Axe with handle  pc  1
52  Claw Bar  pc  1
53  Three-square file (lime)  pc  1
54  Jig for bending steel rod  pc  1
55  Bending Bar (griffe)  pc  1
56  whistle  pc  2
57  Extension Cords (50m)  pc  2
58  Multiprise (Kadris minimum 5 ports) pc  2
59  Masking tape (skotch)  pc  6
60  Cutting disk  pc  20
61  Drill bits 6mm  pc  4
62  Drill bits 8mm  pc  4
63  Drill bits 10mm  pc  6
64  Socket adaptor 1/2"  pc  15
65  Drill bits 12mm  pc  6
66  Rubber Gloves  Pc  50
67  Small Gloves  Pc  464
68  Big Gloves  Pc  50
69  Rubber Boots  Pc  50
70  Hi-Vis Vests  Pc  50
71  Hard Hats  Pc  50
72  Safety Glasses  Pc  343
73  Dust Masks  Pc  300
74  Faceshield  Pc  4
75  Fire extinguisher  Pc  2
76  First Aid Kit  Pc  2
77  Ear Protector  Pc  10
78  Temperature gun and its spare batteries Pc  1
79  Hand wash equipment (kandagirukarabe) Pc  2
80  Liquid soap  500 ml 2
81  Hand sanitizer  500 ml 8
82  Dust bin  Pc  2
83  Hygienic paper  Pc  30
84  Chlorine  5L  2
85  Alcohol hand pump  Pc  2
86  Plastic cup  Pc  20
87  Sponges  Pc  12
88  Sur l'eau (to treat water for drinking). 150 ml 10
89  Jerrycans (used for potable water) Pc  3
90  Face Masks (Box of 50pc)  Box  1
91  Safety Boat  Pc  10
92  Raincoats  Pc  10
93  Diamond Discs  Pc  5
94  Drill chisel Bit for Demolition hammer Pc  7
95  Carbon Brush  Pc  5
96  PVC Pipe (63Mm Diameter) PN6 Pc  2
97  PVC Pipe (PVC 110 PN10) PN10 Pc  2
98  Elbow 63mm dia. different angles  Pc  5
99  Elbow 110mm di. different angles  Pc  5
100  Glue for PVC pipe joining  Pc  4
101  Heavy duty Extension cable (100m) Pc  2
102  Coil (Enduit) for small grinder machine Pc  14
103  Coil (Enduit) for big grinder machine Pc  14
104  Carpentry drill bit  Pc  10
105  Carpentry chisel  Pc  10
106  Life Jacket  Pc  23
107  Voltmeter  Pc  1
108  transformer  Pc  1
109  Galvanized Umbrella Head Roofing Nails kg  5
110  PVC Pipe Elbows (90°, and 135°) Pc  1
111  Nails of Various Sizes  kg  1
112  Masonry Ruler (60 × 40 mm Tube × 3 m Length) pc  1
113  Polypropylene Graduated Cylinders, graduated in mm. 250mm volume pc  3
114  2” Pipe Threading Machine  pc  1
115  Pipe Clamping Bench Vice  pc  1
116  Sika Latex  Litre  5
117  3-Ton Winch with Handle and Cable pc  1
118  Carbon Brushes for Hilti Tools  pc  3
119  Carbon Brushes for DeWalt Tools pc  3
GRAND TOTAL (VAT INCLUSIVE)
Lot 4: Flexible Pipes,fences and other items 
No.  Items  Unit  quantit y unit price/VA T inclusiv e total price/VAT inclusive Place of delivery
Galvanized Tie Wire (Wire diameter 2.85mm) kg  10  ZINIYA Fika Warehouse
Tie Wire (Rebar) diameters 14-17 gauge (1.63-1.14mm) kg  11  0
PVC Suction Hose 2” (50 mm) ID, 4 mm wall thickness 0
PVC Suction Hose 3” (75 mm) ID, 4 mm wall thickness 24  0
Multipurpose Lithium Grease kg  0
Non-Woven Geotextile (Roofing) m²  34  0
Diesel Gasoline  Litre  0
Diesel Fuel  Litre  1
Gasoline (Petrol)  20 Litre  0
10  Car rim  Pc  0
11  Galvanized Chain Link Wire Mesh Fence 50x50 Gauge 12 (2.5mm wire diameter) 20m Roll 0
12  Galvanized Chain Link Wire Mesh Fence (1.8 m height, 50 × 50 mm mesh opening, Gauge 10 (3.2 mm wire diameter) 20m Roll 0
13  Mesh for Stone Gabions (2m3) PC  24  0
14  Shade Net Roll (80 m × 1.8 m) for Fencing 80  0
GRAND TOTAL (VAT INCLUSIVE)  0
Lot 5: Steel
No.  Items  Unit  quanti ty unit price/VAT inclusive total price/VAT inclusive Place of delivery
Angle 40x40x3 (6m Length)  Pc  214  Kigali
8mm (#2) Reinforcement Bars (12m) Pc  23
Flat bar 30*3mm (6m Length)  Pc  1
Angle 50x50x6 (6m Length)  Pc  3
Angle 70x70x6 (6m Length)  Pc  5
Angle 75x75x6 (6m Length)  Pc  16
UPN 100x50x6 (6m Length)  Pc  18
60mm x 3mm Pipe (6m Length) Pc  1
12  2" Ø G.I. Pipe (6m Length)  Pc  24
13  2" Ø G.I. Pipe Coupling  Pc  26
15  6mm Steel Plate  Pc  2
16  10mm Steel Plate  Pc  1
17  13mm Steel Plate  Pc  1
GRAND TOTAL (VAT INCLUSIVE)
Lot 6: House Materials
No.  Items  Unit  quantity  unit price/VAT inclusive total price/VAT inclusive Place of delivery
Gaz cylinders (Re-Fill) with ring 6 kg Pc  ZINIYA Fika Warehouse
Gaz cylinders (Filled) with ring 6 kg Pc  6
Gaz burner with valve (Urutambi) pc  2
Iron grill for gaz cylinder stand (ishyiga) pc  2
Sauce pans (5 set)  Pc  4
Small Bassins  Pc  2
Big Bassin  Pc  2
Plastic plates  Pc  4
Knife  Pc  4
10  Spoon  Pc  4
11  Folks  pc  4
12  Food flask (METALLIC)  Pc  2
13  Laddles (RUCHE)  Pc  2
14  Wooden laddles (utumamiyo) Pc  2
15  Wooden laddle (umwuko)  pc  2
16  Plastic tables  pc  4
17  Water bottle re-fill  pc  8
18  Water bottle filled  pc  8
19  Plastic chairs  Pc  4
20  Mosquito nets (simple)  pc  3
21  Mattress Rwanda Foam (size 190×90, thickness 15 cm) Pc  2
22  Mattress Rwanda Foam (size 190×120, thickness 15 cm) pc  2
23  Thermos  Pc  1
24  Curtain  Pc  4
25  Bucket (indobo)  Pc  2
26  Sponge (twokoza amasahane) Pc  12
27  Pad lock  Pc  3
28  Laclete (yo gukoropa)  Pc  1
29  Bloom (umweyo)  Pc  1
30  120L basin for water storage  Pc  1
31  Bar soap with arms  Pc  12
32  Insect repillent for skin  Pc  3
33  Insect repillent for surface  Pc  3
34  Registre  pc  1
35  blastic bag (Imifuka) 100kg  pc  20
36  Torche electrical/solar  pc  3
37  Whistle  pc  2
38  Hygenic paper  pc  30
39  Fire extinguisher (9 kg)  pc  2
40  First aid kit  pc  2
41  Trush bin  pc  2
42  Jerrycan  pc  2
43  Liquid soap/L  pc  12
44  Hand wash equipment  pc  2
45  Umbrellas  pc  2
46  Pens  pc  3
47  Plastic Bags (imifuka) 50 kg  pc  50
48  Snake Repellent (snake fix) (1L) Litre  1
49  Manual spray pump 20L  pc  1
GRAND TOTAL (VAT INCLUSIVE)
Lot 7: Power tools rental
No  Items  Unit  quantity  Unit price/ VAT inclusi ve total price/ VAT inclusi ve Place of deliver y
Hand Jumping Compactor Rental with fuel and Operator. Weight (60- 82kg), impact force (10-15KN) Day  10  Countr ywide: The client (Fika) will be respon sible for arrangi ng and coverin g the cost of transp ortatio n.
Roller compactor (double drum) Rental with fuel and Operator. Weight 650kg, impact force 20kN Day  10
Concrete mixer Rental with fuel and Operator, minimum 350l drum capacity, suitable for mixing 50kg cement bag per batch, wheels 2or 4 Day  10
Concrete vibrator Rental with fuel, operator and 2 flexible shafts. Flexible shaft length 3-6m, weight 10-20kg, shall  Day  10
Electric hammer (Demolition hammer) Rental with Operator (220V, 50/60Hz, 3000r/min, 3000W, GW:22Kg) Day  10
Electric hammer (Demolition hammer) Rental with Operator (220-240v, 50Hz, 2100W) Day  10
Electric hammer (Demolition hammer) Rental with Operator (230-240v, 50-60Hz, 2000W, 8.8A) Day  10
Angle Grinder Rental with Operator, wearing 230mm diamond disc for cutting stones) Day  10
6KVA Generator Rental with fuel and Operator (230V,24A, Maximum output:6.0kw, related output:5,5kw, 50hz, power factory 1.0, DC Output 12V 8.3A Day  10
GRAND TOTAL (VAT INCLUSIVE)
Lot 8: Machineries rental
No . Items  Unit  quantit y unity price/VA T inclusiv e total price/VA T inclusiv e Place of deliver y
Excavator Rental with fuel and Operator (CAT 320) Bucket capacity (1-1.2 m3) Hou rs 120  Countr ywide: The client (Fika) will be respon sible for arrangi ng and coverin g the cost of transpo rtation.
GRAND TOTAL (VAT INCLUSIVE)

End

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