Tender Notice for the Supply and Delivery of Agricultural Inputs (Seeds, Pesticides, and Fertilizers)

IMBARAGA Farmers Organization

Imbaraga is an independent, Non-governmental National Farmers Organization. Imbaraga works with farmers to improve the socio-economic conditions of an estimated 27,400 members located in 25 out of 30 districts throughout the country. Imbaraga is structured from the village to the national level and governed by the vision of making its member “A professional farmer and a change maker” through “lobby and advocacy”; “increase in productivity and competitiveness” and “environmental protection”.

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http://www.imbaraga.org/

TERMS OF REFERENCE

Supply and delivery of agricultural inputs (Seeds, Foliar Fertilizer, Pesticides and Fungicides)

IMBARAGA Farmers Organization is a Rwandan non-governmental organization established in 1992 by local farmers. Its core mission is to support the transformation of agriculture from traditional practices to a more professional, profitable, and socially impactful sector. IMBARAGA aims to make agriculture a viable economic activity that significantly contributes to improving the livelihoods and welfare of farmers. The organization’s mission is to increase farmers’ professionalism through capacity building for enhanced productivity and competitiveness, while also protecting their social and economic rights through lobbying and advocacy. IMBARAGA envisions a professional farmer who is a change maker, driving both economic development and social transformation within the community.

Within this framework, IMBARAGA is implementing the Youth Entrepreneurship in Agriculture in Rwanda (YEA-R) Program. In line with the objectives of the YEA-R Program, IMBARAGA Farmers Organization hereby invites eligible and qualified suppliers to submit bids for the supply and deliver agricultural inputs (seeds), Foliar Fertilizer, Pesticides and Fungicides to youth groups engaged in horticulture activities, in accordance with the technical specifications and requirements outlined in this Terms of Reference.

1. Objective

The objective is to contract a qualified and experienced supplier(s) to supply and deliver agricultural inputs (seeds), Foliar Fertilizer, Pesticides and Fungicides to youth groups engaged in horticulture activities.

2. Scope ofwork

The selected supplier (s) shall be responsible for the following:

Supply and deliver agricultural inputs (seeds), Foliar Fertilizer and Pesticides.
Ensure that requested inputs accomplish the national standards.
Package the item appropriately in durable and clearly labeled package.
Transport and deliver the Fertilizers to designated distribution points.
Compliance with all applicable national regulations and standards

3. Technicalspecificationsand description of items

Items	Variety	Quantity in (g)	Number of seed	Quantity (Kg) or Liter
Irish potatoes	Kinigi	-		4,500
Carrots (Nantes)	Nante monanta	1,000
Carrots	Amazonia	7,400
Cabbage Hybrid	Tacoma F1		530,000
Onion (Hazera)	Nepturne (Hazera)	7,500
Beetroot	Cripson globe	1500
Eggplants	Benue F1		130,000
Green pepper	California wonder	950
Tomato	Gahmar	20	8,000
Fresh beans	Vanilla FI	-		40
Sweet pepper	Ilanga RZ		3,800
Cucumber	Mydas F1		12,500
Foliar Fertilizer
Easygro Calicium				450
Fast grow standard				360
Fast grow vegetative				240
Easygro Vegetative				450
Plolyfeed standard				480
Pesticides
Dudu				150
Alphacypermax				150
Cypermethrine				90
Profenos (Rocket)				60
Lambdex				60
Fungicides
Copper Hydroxide				240
Dethane/Mancozeb				600
Safarimax				240
Copper oxycloride				90
Ridomil				150
Carbendazim				120

Quality requirements

Seeds

Seeds shall have high germination and accomplish quality standards.
Seeds shall be free from pests, diseases and physical contaminants.
Seeds shall be supplied in original, sealed, and clearly labeled packaging indicating the crop variety, production date, expiry date.

Foliar Fertilizers

Foliar fertilizers shall be manufactured in accordance with recognized quality standards and be suitable for agricultural use.
Products shall contain the nutrient composition stated on the label and comply with the specified formulation.
Fertilizers shall be supplied in original, unopened, and properly sealed containers.
Each package shall clearly indicate the product name, nutrient content, application instructions, manufacturing date, expiry date, net weight.
Products shall have a minimum remaining shelf life of 12 months at the time of delivery.

Pesticides

Products shall be effective for the agricultural use.
Labels shall include the product name, active ingredient(s), formulation type, concentration, manufacturing date, expiry date, safety precautions, and directions for use.
Products shall have a minimum remaining shelf life of 12 months upon delivery

N.B: Certified Irish potato seeds shall be supplied and delivery made to the following sites in Rubavu District:

Bugeshi Sector: Mutovu and Hehu sites
Busasamana Sector: Nyacyonga and Rusura sites
Kanzenze Sector: Nyamikongi and Nyaruteme sites
Mudende Sector: Bihungwe site
Other Seeds, foliar fertilizers, pesticides, and fungicides shall be delivered to the IMBARAGA office Kigali.

N.B:

The quantity of products specified under this Terms of Reference is subject to adjustment based on the quoted prices and the available funding. The organization reserves the right to increase or reduce the actual quantity to be procured accordingly, in line with budget availability and procurement requirements.

4. Deliveryschedule

The supplier shall deliver the productswithin 5 days after receiving purchase orderprovided by the contractor.

5. Supplierqualifications andeligibility

Interested bidders must meet the following minimum requirements:

Experience in supplying agricultural inputs.
Staff skilled and expertise in Agri-inputs conditions.
Capacity to supply and deliver the required quantity within the specified timeline.

6. Mandatorydocumentation

Bidders must submit the following documents as part of their bid:

Technical proposal, including: