• Maintain, propose review, and propose updates to the organization’s Safeguarding Policy at least annually, or sooner if legislation, guidance, or organizational context changes.
• Ensure safeguarding procedures are clearly documented, accessible, and understood by all staff and volunteers.
• Ensure the policy is compliant with relevant national child protection and vulnerable adult legislation and guidance.
• Organize annual safeguarding refresher training and periodic briefings on safeguarding responsibilities and emerging risks.
• Promote a culture in which staff, volunteers, and program participants feel confident raising concerns without fear of reprisal.
• Act as the organizations’ primary safeguarding liaison with partner organizations, donors, and regulators where relevant.
• Work closely with HR on the recruitment process by ensuring safeguarding-related aspects are included throughout the process.

• Act as the first point of contact for any safeguarding concern, disclosure, or allegation.
• Receive, log, and assess all safeguarding concerns using the organizations’ standard reporting form. Advise on the appropriate next steps for each concern received.
• Maintain a confidential, secure record-keeping system for all safeguarding concerns, actions taken, and outcomes.
• Refer to health, psychosocial, legal-aid and statutory child-protection or police services. Follow up on referred cases to ensure appropriate action has been taken.
• Report serious incidents to the Board of Directors, Senior Management or relevant governance body in a timely manner.
• Do not investigate a criminal allegation unless trained and designated as investigator, and never where the officer has a conflict of interest
• Maintain a secure, access-controlled record of concerns, actions and outcomes. Share information only with those who need it to protect, refer, investigate or meet a legal duty.
• Provide regular safeguarding reports at minimum, monthly to the Management or Board of Directors where required, summarizing concerns raised, trends, and actions taken, while preserving confidentiality of individuals involved.
• Offer survivor assistance in line with available services, whether or not there is an investigation, and do not make assistance conditional on the survivor supporting the case management process.

• Ensure every staff member and volunteer completes safeguarding induction before unsupervised contact with participants, and in any case within 30 days of engagement, and completes an annual refresher.
• Brief consultants and visitors who will be in contact with participants. Keep a record of who has been briefed.
• Maintain at least one reporting route that a program participant can use without passing through the adult who may have harmed them, and make that route known in schools, clubs and offices.
• Support programme risk assessments before scholarships, mentoring, residential activities, transport of children, school clubs, research and media work proceed. High residual risk is signed off by the Executive Director. Activity does not proceed if the risk cannot be managed.
• Apply the FAWE Africa Informed Consent Package to images, stories, research, and all program engagement with children and vulnerable adults. Refusal to consent or assent has no effect on access to a programme.
• Promote a culture in which staff, volunteers and program participants can raise concern without fear of reprisal. Retaliation is itself misconduct and is reported as a safeguarding concern.
• Assess a partner’s safeguarding capacity before FAWE Rwanda funds or jointly delivers with that partner. A partner that cannot meet the minimum needs a time-bound strengthening plan, or the partnership does not proceed.
• Ensure partner agreements require notification to FAWE Rwanda within 24 hours of an allegation of trafficking, exploitation or abuse linked to FAWE-funded programming or staff, or that could reasonably affect the relationship.

Ensure suppliers sign the Supplier and Service Provider Code of Conduct once issued, and that consultants acknowledge the safeguarding policy in their contract.

• Participate in design of project proposals for future funding.
• Search and share prospective funders and funding opportunities for FAWE Rwanda programs.
• Representing FAWE Rwanda in technical program partnership forums when deemed necessary.
• Contribute to procurement processes and any other responsibilities related to the program.

• Ensure compliance with FAWE Rwanda Chapter policies and all relevant legislations.
• Act at all times according to FAWE Rwanda’s values and in support the achievement of its vision, mission and values.
• To undertake other duties of a similar nature as reasonably required by the line manager.